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HomeMy WebLinkAbout2006-03-14-Planning and Zoning Commission Minutes181 MINUTES OF THE TUESDAY MARCH 14,2006 PLANNING AND ZONING COMMISSION MEETING. Chairman Hoifeldt called the March 14,2006 meeting of the Planning and Zoning Commission to order at 7:01 p.m. Roll Call.Chairman Hoifeldt asked for a roll call and the following Commissioners were present: Steele,Dutcher,Hoifeldt,Krantz,Mook,Schmidt,Wilson.Absent:None.Council Representative Bailey was also in attendance. Agenda Approval.Chairman Hoifeldt requested amending the agenda by correcting item #7 to say "Approve Preliminary Plat for Williams Pointe Plat 11."Motion by Commissioner Wilson,seconded by Commissioner Steele,to "Approve the Agenda for March 14,2006 with the change to item #7." Ayes:Wilson,Steele,Hoifeldt,Schmidt,Mook,Dutcher,Krantz.Nays:None.Motion carried. Approval of February 14,2006 Meeting Minutes.Motion by Commissioner Wilson,seconded by Commissioner Steele,to "Adopt the February 14,2006 Meeting Minutes."Ayes:Wilson,Steele, Dutcher,Hoifeldt,Krantz,Mook,Schmidt.Nays:None.Motion carried. Open Forum.No one appeared to address the Commission during the Open Forum. Rezoning and Changing Certain Property therein from A-I [Agricultural District]to C-IA [Neighborhood Commercial District]and R-4 [Row Dwelling and Townhome Dwelling District], and R-2 [One and Two Family Residential District];and amend the Official Zoning Map to show rezoning (a parcel to be known as Fox Glenn.Doug Saltsgaver of Engineering Resource Group addressed the Commission regarding the concerns the City Council expressed at its February 27,2006 public hearing.Some of the concerns or questions dealt with the limited amount ofland intended to be developed as commercial ground as well as the location of the proposed R-4 Townhome Ground.The Council requested additional information on the proposed rezoning request in the form of a conceptual layout of the development and further requested that the Planning and Zoning Commission review the request again prior to corning back to the City Council.Chairman Hoifeldt asked if City staff had any outstanding issues with the conceptual plan.Director of Planning Brad Deets replied that the City approved of the plan presented by ERG.Commissioner Schmidt asked if there would be more restricted used for the proposed C-lA and R-2 zoning districts.Mr.Deets replied that the C-IA district was restrictive enough as it is and the R-2 district had been restricted to single family homes only.Council representative Don Bailey gave further details about the issues the City Council had with the rezoning request.Motion by Commissioner Krantz,seconded by Commissioner Dutcher to "Approve the Rezoning and Changing Certain Property therein from A-I [Agricultural District]to C- IA [Neighborhood Commercial District]and R-4 [Row Dwelling and Townhome Dwelling District], and R-2 [One and Two Family Residential District];and amend the Official Zoning Map to show rezoning (a parcel to be known as Fox Glenn."Ayes:Krantz,Dutcher,Steele,Mook,Schmidt, Wilson.Nays:None.Motion carried. Approve the Site Plan For Immanuel Lutheran Church Parking Lot and Driveway.Steve Venard of Bishop Engineering and representing Immanuel Lutheran Church,addressed the Commission requesting approval of a site plan for the construction of a 32 stall parking lot addition to the south ofthe existing building.The parking lot addition would include a driveway connection to the existing driveway for the Waukee Public Library located directly south ofthe property.Denny Dohnage,a member of the Library Board of Trustees,spoke to the Commission about safety issues the 182 Library Board was concerned with.Commissioner Schmidt asked City staff why they were recommending approval.Interim City Administrator John Gibson replied there were numerous ways to address the safety issues such as lighting,one-way designations,stop signs,etc.He further stated 'Ii that the intent ofthe Church was to share the driveway only and not the parking lot.Commissioners J Krantz and Mook expressed concern about the two parties not being in agreement.Motion by Commissioner Steele,seconded by Commissioner Dutcher to "Approve the Site plan for Inunanuel Lutheran Church,900 Warrior Lane,subject to remaining staff comments and execution of ingress/egress easement."Ayes:Steele,Dutcher,Wilson.Nays:Hoifeldt,Krantz,Mook,Schmidt. Motion failed. Approve Preliminary Plat for Williams Pointe Plat 11.Erin Ollendike of Civil Design Advantage addressed the Commission requesting approval of a preliminary plat for the construction of SE Waco Place from Hickman Road (Highway 6)south to SE Laurel Street.The preliminary plat also includes a 4.3 acre Lot proposed for development of condominiums/apartments in the future.Commissioner Mook asked if the turning lane issues had been resolved.Mr.Deets replied all issues regarding a turning lane had been resolved.Motion by Commissioner Dutcher,seconded by Commissioner Krantz to "Approve the Preliminary Plat for Williams Pointe Plat 11."Ayes:Dutcher,Krantz,Steele, Hoifeldt,Mook,Schmidt,Wilson.Nays:None.Motion carried. Approve the Proposed Revisions to the Requirements for the Division of Lots Relating to Two- Family Dwellings within the R-2 Zoning District.The current regulations for the R-2 One and Two- Family Zoning District include a process for the division of a duplex into two lots.However,upon review by staff and the City Attorney,the requirements for each individual lot would be very difficult 1 to meet.The current Ordinance requires that each lot ofthe duplex meet the minimum requirements of J the zoning district which include setbacks,lot width and lot size The R-2 standards for an individual lot would be 8,000 square feet for a lot size,65 feet for a lot width and a side yard setback of seven feet.Obviously it would be impossible to meet the side yard setback requirements and would be very difficult to meet the lot size and lot width requirements assuming the duplex was originally built on a lot meeting the minimum standards for a two family dwelling.Staff is proposing revisions to the Ordinance which would require all of the minimum R-2 bulk regulations to be followed in regards to the splitting of a two-family residence into two lots with exception to the lot size,lot width and side yard setback.Staff proposes the requirements for the lot size and lot width is half of what is required for a two-family residential lot under single ownership which would be a minimum lot size of 5,000 square feet and a minimum lot width of 40 feet.Additionally,staff proposes a provision be added in which clarifies that the internal side yard setback along the common wall ofthe building shall be zero. Motion by Commissioner Schmidt,seconded by Commissioner Mook to "Approve the Proposed Revisions to the Requirements for the Division of Lots Relating to Two-Family Dwellings within the R-2 Zoning District."Ayes:Schmidt,Mook,Steele,Dutcher,Hoifeldt,Krantz,Wilson.Nays:None. Motion carried. Approve Revised 2006 Meeting and Submission Schedule.After reviewing the Meeting and Submission Schedule for 2006 that was approved by the Plaoning and Zoning Commission on January 24,2006,Director of Planning Brad Deets feels that the submission and approval dates may be a little too ambitious,He explained that the schedule that was approved in January has a typical cycle 1 between five and six weeks from the time of initial submittal to the time of final approval by the City Ji Council,Although this time frame seems reasonable for smaller proj ects which require less review time and consideration by staff,he feels that it is a bit unrealistic for larger site plans or subdivision approvals.Of particular concern is the timing between the review by Planning and Zoning Commission and approval by the City Council.The current schedule places the approval by the City 183 Council on the Monday following review by the Planning and Zoning Connnission.This leaves very little time for staff and the applicant to coordinate any additional changes that may be requested by the Planning and Zoning Commission.Mr.Deets is proposing a revised Meeting and Submission Schedule to be used for the remainder of 2006.The downside to the proposed schedule is that it does extend out the process from five to six weeks under the current schedule to seven to nine weeks under the proposed schedule.He believes that the benefits outweigh the additional time required for approval.The proposed schedule allows for adequate time for review by staff as well as the option for a second review and round of connnents if necessary.The revised schedule also allows for additional timing between the Planning and Zoning Connnission review and the City Council approval for any final changes that need to be made prior to City Council.Most importantly,he believes the proposed schedule provides a more realistic time frame for review so that applicants can be better informed of when their project will actually get through the approval process.The revised schedule also has flexibility built into it.A smaller project or even a larger project that has been very well designed at the time of initial submittal can be moved up in the schedule for approval at both the Planning and Zoning Commission and City Council.He feels it is far better to tell an applicant that their approval can be expedited rather than extending out the process beyond what the applicant was initially anticipating.Connnissioner Dutcher had concerns about the extra time the new schedule would require.He asked that non-controversial items be heard as soon as possible and not make a developer wait because of the schedule.Mr.Deets said the new schedule does have flexibility.Motion by Connnissioner Sclnnidt,seconded by Commissioner Wilson to "Approve the Revised Meeting and Submission Schedule for 2006."Ayes:Sclnnidt,Wilson,Steele,Dutcher,Hoifeldt,Krantz,Mook. Nays:None.Motion carried. Discuss the Bean Property Development Concept.Bill Ludwig,of William J.Ludwig and Associates LTD,presented master plan concepts for the Andy Bean property located west ofR-22 and both north and south of Ashworth Road.Mr.Ludwig explained that the area is approximately 500-600 acres.The concepts included greenbelt areas,bike/walking paths,recreation features,a possible site for a new elementary school,and expansion of the water features located on the property. Discuss the Glynn Village Elevation Concept.Hubbell Realty has requested time before the Connnission to discuss elevation and building design for the Glynn Village Townhomes.The Site Plan Ordinance requires that townhome developments be designed to provide complex massing configurations with a variety of different wall planes and roof planes.Long,monotonous,unbroken wall surfaces of fifty feet or more are prohibited.Offsets are required to be provided with a differential in horizontal plane of at least two feet.Hubbell would like to construct the Glynn Village Townhomes without offsets to break up the massing of the building.Rather,they propose to use a mixture of building materials and colors to create a similar effect.They have stated that they are trying to stay true to the neo-traditional development concept and it is of their opinion that the building off-sets would take away from that look and feel.Joe Pietruszynski,of Hubbell Realty,presented these concepts to the Connnission.He explained that their goal is row housing that looks nice and is not garage dominated.They do not want all the townhomes to look the same;they would use different colors to mimic a residential neighborhood.Mr.Pietruszynski also pointed out some of the major features of the development such as trail systems throughout,energy conservation,promotion of a healthy lifestyle,and aesthetically pleasing homes.Several Connnissioners expressed concern about the flat,solid line of the roofline and the rear appearance of the building.Matt Hack,of Hubbell Realty,said they are working on coming up with something to solve both ofthose issues.Director of Connnunity Development Jody Gunderson requested 3-D renderings ofthe proposed development when this is submitted to the Planning and Zoning Connnission for approval.Council Representative Bailey requested that the City Council be kept informed as this is developed. 184 New Business.None. Adjournment.Motion by Commissioner Steele,second by Commissioner Sclnnidt,to adjourn at 9:12 p.m.Ayes:Steele,Sclnnidt,Dutcher,Hoifeldt,Krantz,Mook,Wilson.Nays:None.Motion carried. Meeting adjourned. Attest: n,Interim City Administrator/Clerk ,\ I 1 \I,J