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HomeMy WebLinkAbout2005-05-31-Planning and Zoning Commission Minutes137 MINUTES OF THE TUESDA Y,MAY 31,2005 PLANNING AND ZONING COMMISSION SPECIAL MEETING. Secretary Schmidt called the May 31,2005 special meeting of the Planning and Zoning Commission to order at 6:00 p.m.The meeting convened at Warrior Plaza Phase ill (190 SE Laurel St.)for an on-site tour of the project.No A!V recording devices were used during the on-site visit. Roll Call.Secretary Sclnnidt asked for a roll call and the following Commissioners were present: Hoife1dt,Korpanty,Mook,Wilson.Council Representative:Meltz.Chairman Steele and Commissioner Krantz arrived after roll call.Also present for the on-site tour were Mayor Oberman and Council Members Stanton,Gruber,Peard and Bailey. Discussion Duriug On-site Visit to Warrior Plaza Phase III -190 SE Laurel.Eric Burmeister of Executive Property Management and Mike Simonson of Simonson &Associates were on-site to guide the tour and answer questions.The Commission and Council discussed the proposed changes to the northern elevation,including the addition of two towers to add more articulation and interest to the facade, Council Representative Mertz expressed his frustration that the northern elevation had not been built as approved,even before the revised elevation drawings had been submitted to the City.The group then discussed the eastern elevation and parapet wall.The Commission and Council were concerned that any lowering of the parapet wall would no longer screen the rooftop HV AC units.Several screening options were discussed,including relocating the HV AC units further to the west or adding a new parapet wall on the roof specifically for screening purposes.The other purpose of the parapet wall was to tie the side elevation into the front facade,and was also discussed.Mr.Burmeister also reiterated that Fareway Stores had given their written permission for Regency Commercial to reinforce the Fareway roof from the outside in order to eliminate the issue of snow load.The group then walked to the back of Warrior Plaza Phase ill to view the southern elevation and specifically the rooftop HV AC unit screening.Regency Commercial intends to screen each individual unit.Much conversation took place as to the best material and color for the screens. The Commission then left the site and reconvened at City Hall for the remainder of the meeting. Commissioners present:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Wilson,Steele.Council Members present:Mertz,Oberman,Gruber,Peard.Council Members Bailey and Stanton were not present for the reconvened City Hall meeting. Discuss the Proposed Modifications to Warrior Plaza Phase III.Mike Simonson of Simonson & Associates outlined the changes to be made as discussed on-site.These included a revised site line for the rooftop HV AC units,a mansard roof along the eastern elevation,a second mansard on the roofto screen the HV AC units from the east,and a proposal for screening of the HVAC units from the south.Mr. Simonson also stated that revised drawings would include a three-dimensional perspective view to give a clearer sense of the revisions.The Commission and Council discussed the color of the HVAC screening, and agreed that a beige to match that of the southern wall of the building would be most appropriate. Approve the Site Plan Modifications to Warrior Plaza Phase III.Motion by Commissioner Schmidt, seconded by Commissioner Krantz,to "Postpone the Approval of the Site Plan Modifications to Warrior Plaza Phase ill until a special Commission meeting to be held on Monday,June 6,2005 at 6:00 p.rn. Ayes:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Wilson,Steele.Nays:None.Motion carried. Approve the Site Plan Modifications for Williams Pointe Condominiums.Mike Simonson of Simonson &Associates presented the site plan modifications.He explained that Regency had modified the buildings with the understanding that Simonson &Associates had obtained approval from the City to 138 do so,which they had not The changes included terminating the chimneys at the roofline instead of continuing them above the roofline,changing the gables on the second building and alternating throughout the rest of the project,removing arches from above the second floor patios,exterior stonework 1 in different locations than approved,and replacing some windows with patio doors,Mr.Simonson I explained that the chimneys were terminated at the roofline due to the difficulty in flashing along the , roofline,that the aggregate amount of exterior stone now exceeded the previously approved amount,and that Regency planned to alternate every other building between the truncated and full gable roof elements. Mr.Simonson also stated that patio doors had always been planned for certain areas,and that the original elevations must have been in error.Much discussion took place regarding Regency's apparent circumvention ofthe site plan approval process.Commission Wilson stated that the building should be constructed exactly as approved,including the replacement of patio doors with windows.Council Member Peard expressed his disappointment that a representative from Regency Homes was not present to discuss the matter,and stated that the City was now in the unfortunate position to compromise with a builder even though they had not built what was approved.He went on to say that Regency was a valuable partner with the City,but that they cannot continue to ignore City directives and circumvent the site plan approval process.Council Member Gruber echoed Council Member Peard's statement,adding his frustration that the site plan approval process had been ignored by Regency more than once,Mark Arentsen stated that the second building was not being constructed in the same manner as the first building,and that it stood as an example of Regency's lack of communication with the City.Motion by Commissioner Mook,seconded by Commissioner Krantz,to "Approve the Site Plan Modifications to Williams Pointe as follows:1)chimneys to be constructed above the roofline as originally approved,2) arches to be constructed above second floor doorways as originally approved,3)replace the exterior stonework where it appears to have been left off as an oversight,4)allow the patio doors to be used provided they contain decorative grills,and 5)allow the use of alternating truncated and full gable roof 1 elements,with a plan submitted to the City showing which roof element would be used on which J' building."Council Members Gruber and Peard and Council Representative Mertz stated that they would support adding arches to the first floor doorways,as well.Commissioner Mook did not amend his motion to include this revision.Ayes:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Steele.Nays:Wilson. Motion carried. Adjournment.Motion by Commissioner Schmidt,seconded by Connnissioner Wilson,to adjourn at 8:07 p.m.Ayes:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Wilson,Steele.Nays:None.Motion carried.Meeting adjourned. J y Ste Ie,Planning &Zoning Chairman Attest: 7111& Mark J.Arents6 I