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HomeMy WebLinkAbout2005-06-14-Planning and Zoning Commission Minutes1tlhwTES OF THE TUESDAY,JUNE 14,2005 PLANNING AND ZONING COMMISSION MEETING. Chairman Steele called the June 14,2005 meeting ofthe Planning and Zoning Commission to order at 7:00 p.m. Roll Call.Chairman Steele asked for a roll call and the following Commissioners were present:Hoifeldt, Korpanty,Mook,Schmidt,Wilson.Absent:Krantz.Council Representative Mertz arrived at 7:11 p.m. Council Member Peard arrived at 8:18 p.rn.and left at 8:45 p.m. Agenda Approval.City staff asked that agenda item #9 "Approve the Revised PD for Westgate Business Park Plat 3"be removed from the agenda as the developer no longer wished to pursue the project.City staff also asked that agenda item #14 "Further Consideration of the Waukee Middle School Concession Stand/Batting Facility"be moved to agenda item #6A.Motion by Commissioner Schmidt,seconded by Commissioner Korpanty,to "Approve the Agenda for June 14,2005,with agenda item #9 removed and agenda item #14 moved to #6A."Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson,Steele.Nays:None. Motion carried. Approval of May 24,2005 Meeting Minutes.Motion by Commissioner Hoifeldt,seconded by Commissioner Schmidt,to "Adopt the May 24,2005 Meeting Minutes."Ayes:Hoifeldt,Korpanty,Mook, Schmidt,Wilson,Steele.Nays:None.Motion carried. Approval of May 31,2005 Special Meeting Minutes.Motion by Commissioner Hoifeldt,seconded by Commissioner Wilson,to "Adopt the May 31,2005 Special Meeting Minutes,with the correction that Commissioner Korpanty was present for roll call."Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson, Steele.Nays:None.Motion carried. Approval of June 6,2005 Special Meeting Minutes.Motion by Commissioner Schmidt,seconded by Commissioner Korpanty,to "Adopt the June 6,2005 Special Meeting Minutes,with the motion to 'Approve the Site Plan Modifications to Warrior Plaza Phase III'corrected to state that no Certificates of Occupancy will be issued until the City receives in writing Fareway's agreement with the recalculated snow load numbers."Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson,Steele.Nays:None.Motion carried. Open Forum.No one appeared to address the Commission during the Open Forum. 1 1 Discuss the Further Consideration of the Waukee Middle School Concession Stand/Batting Facility. Eric Rose,Director of Operations for the Wankee School District,and Larry Lyon,Waukee School Board member,were present for the discussion.The issue being discussed was that the colors of the siding and roof were not the colors approved by the Commission and City Council.Mr.Rose explained that the project had not intentionally been built incorrectly,but that there had been no project manager to oversee constrnction as the structure had been built primarily with volunteer labor.He also stated that the school was researching possible ways to correct the problems,but that they hoped to leave the building as-is because of the prohibitive costs to paint or reside the structure,Council Representative Mertz arrived at 7:11 p.m.Mr. Lyon spoke on behalf of the school board,apologizing that the project had not been constructed as approved, but that it was still an attractive building that was in compliance with the spirit ofthe ordinance.He also stated that any changes to the structure at this point would cause an unwanted burden on taxpayers. Commissioner Schmidt explained the Commission had in recent months been stricter in requiring site plans J'I' to be built as approved,and that the school had already been allowed to build a structure with much less hard surface material than required by ordinance.He then stated that the school may need to apply for a variance from the Board of Adjustment to resolve the matter.Chad Weaver explained that it would not be appropriate for the matter to go before the Board of Adjustment,as this was a site plan issue and the Board deals almost exclusively with zoning issues.Council Representative Mertz stated that whenever the planned middle school building renovations take place,the concession stand may still not match due to design changes on 141 the school itself.Chairman Steele asked to see what options the school board was discussing to remedy the concession stand issue.Mr.Lyon suggested a special sub-committee to study the matter,with members of the Commission,City Council and school board in attendance.Commissioners Hoifeldt and Mook volunteered for the sub-committee.The Commission agreed that a specific timeframe should be implemented in which to resolve the issue.Commissioner Hoifeldt suggested that the matter be brought back before the Commission at the July 12,2005 meeting. Approve the Final Plat for Gracewood.Andy Schreck of Engineering Resource Group (ERG)presented the final plat.John Gibson stated that the legal documents had been reviewed and approved by the City Attorneys.He also stated that there were outstanding issues regarding ditch erosion and landscaping along Warrior Lane,but that the issues should be resolved prior to City Council consideration.Mr.Gibson also explained that due to security concerns,the bike path along the pond would be lighted,with the homeowner's association maintaining the lighting and the City paying for the electricity.Mr.Schreck stated that only two entry monuments (one on NE Carefree Lane and one on NE Whitetail Lane)were planned for the development,with no entry monument on N.Warrior Lane/NE Gracewood Drive.Motion by Commissioner Hoifeldt,seconded by Commissioner Sclnnidt,to "Approve the Final Plat for Gracewood, provided all punch list items are completed and all legal documents are reviewed and approved by the City Attorneys prior to City Council consideration."After a brief discussion,Commissioner Hoifeldt amended his motion to include the provision that the landscaping along Warrior Lane be approved by City staff prior to City Council consideration;Commissioner Schmidt amended his second.Ayes:Hoifeldt,Korpanty, Mook,Sclnnidt,Wilson,Steele.Nays:None.Motion carried. Approve the Final Plat for The Village at Grace Wood.Roger Silver of Nilles Associates presented the final plat on behalf of Triton Homes.All V &K and City staff comments have been addressed,with the exception of the final location of the surface water flowage easement to the east of the bike trail.John Gibson stated that the performance bonds and legal documents had not been received by the City.Motion by Commissioner Hoifeldt,seconded by Commissioner Mook,to "Approve the Final Plat for The Village at Grace Wood,provided all bonds and legal documents are received and approved by the City Attorneys prior to City Council consideration,and that an agreement is reached regarding the surface water flowage easement to the east side of the bike trail."Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson,Steele.Nays: None.Motion carried. Approve the Rezoning of Immannel Lutheran Church from A-I [Agricultural District]to R-2 [One and Two Family Residential District].Motion by Commissioner Hoifeldt,seconded by Commissioner Sclnnidt,to "Approve the Rezoning ofImmanuel Lutheran Church from A-I [Agricultural District]to R-2 [One and Two Family Residential District]."Ayes:Hoifeldt,Korpanty,Mook,Sclnnidt,Wilson,Steele. Nays:None.Motion carried. Approve the Comprehensive Plan Amendment for Williams Pointe II (Brick Property).Elm Ollendike and Gary Reed of Civil Design Advantage (CDA)presented the request.Chad Weaver stated that most issues have been addressed,and that the outstanding issue was whether to allow the reduced single family building setbacks.Commissioner Sclnnidt stated that he had no issue with reduced front yard setbacks,but did not want to see reduced side and rear yard setbacks as it could reduce open space.He suggested an amendment to the PD that would disallow accessory structures or 6-foot fences.Mr.Reed objected to the amendment,stating that it would put the developer at a competitive disadvantage.He agreed that a standard 30-foot rear yard building setback would be acceptable,and that the standard 30-foot front yard setback would be acceptable for those single family lots that did not abut SE Waco Place.Commissioner Hoifeldt asked if the buffering issue had been resolved between Regency and the property owners in the abutting M-I zoning district.Mr.Reed stated that the landscaping plan had been revised to address the issue,and that the abutting property owners in the M -1 zoning district had been provided with the revised plan.Some 14~scussion took place regarding the suggested traffic study.Johu Kursitis of V &K explained that a traffic study could be required,as the density of the development would create a traffic volume in excess of 1000 vehicles per day.Council Member Peard arrived at 8:18 p.m.Mr.Reed stated that they would begin a traffic study immediately,but that he hoped the lack of a traffic study would not delay the rezoning process. Commissioner Schmidt stated that in a conversation he'd had with Fire Chief Schmitt,the chief expressed his concern with the possible location of the parkway islands;the radius could be very tight for a fire truck to enter the development without driving over curbing.There was a brief discussion regarding the parkland dedication issue,and the developer is in agreement with the City's proposal.Motion by Commissioner Schmidt,seconded by Commissioner Korpanty,to "Approve the Comprehensive Plan Amendment for Williams Pointe II (Brick Property)."Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson,Steele.Nays: None.Motion carried. Approve the Rezoning of Williams Pointe II (Brick Property)from M-l [Light Industrial District]to R-3 [Rental Multi-Family Residential District],R-3A [Owner-Occupied Multi-Family Residential District],R-2 [One and Two Family Residential District],R-4 [Row Dwelling and Townhome District], and C-l [Community and Highway Service Commercial District];and then to PD-l [Planned Development Overlay District].Erin Ollendike and Gary Reed of Civil Design Advantage (CDA) presented the request.Chairman Steele expressed his concern with the smaller,entry-level single family homes proposed,and that there is too much entry-level housing in Waukee at the moment.Commissioner Schmidt stated that the Commission must look at how their decisions and actions could affect the community now and in the far future.Council Member Peard left at 8:45 p.m.Much discussion took place regarding the proposed commercial area along Highway 6.City staff and the Commission had requested language be added to the PD promoting a consistent architectural theme for the commercial area.Mr.Reed stated that the developer did not know yet what businesses would plan to build on the commercial lots,and that the first approved site plan should set the tone for all site plans that would follow.Mr.Reed also agreed to the revision that all current standards and requirements for multi-family construction would be met in the multi- family zoning district.There was some discussion on the proposed signage requirements,specifically the provision that no semi trailer advertising shall be allowed on the site.Mr.Reed agreed with the provision,as long as construction trailers would still be allowed.Mr.Weaver explained the provision and the difference between an allowable construction trailer and a trailer being used primarily for advertising purposes.The Commission then discussed the traffic study and when it should be addressed;it was agreed that the rezoning would move forward as the traffic study was being completed,and that if any significant changes would need to be made to the streets,the PD could be amended at that point to reflect those changes.No preliminary platting would be allowed prior to a completed traffic study.When asked,Mr.Reed stated that the developer planned to plat the single family portion first.Motion by Commissioner Hoifeldt,seconded by Commissioner Wilson,to "Approve the Rezoning of Williams Pointe 11(Brick Property)from M -I [Light Industrial District]to R-3 [Rental Multi-Family Residential District],R-3A [Owner-Occupied Multi-Family Residential District],R-2 [One and Two Family Residential District],R-4 [Row Dwelling and Townhome District],and C-l [Community and Highway Service Commercial District];and then to PD-l [Plauned Development Overlay District],provided:I)all V &K and City staff comments are addressed,that the following be added to the architecture section,"The use of similar materials and architectural detail will be required on all buildings.Inconsistent design and non-descript chain store appearance will not be allowed." Also to be added is a note that the multi family portions comply with the current site plan ordinance,that construction of 10'PCC trails be constructed along the southern boundary and along Waco Place,that the buffer be described in the landscaping section and that 2 overstory trees be required per 100'rather than one, that the street tree theme be continued from the south with trees spaced closer than the 80'proposed and that they continue through the medianed portions of the road.In addition,the following shall be added, "Temporary and advertising signs -One 8x8 construction sign will be allowed at Brick Drive and Hickman and Waco Place and Hickman.Each of these signs may include a maximum of two flags.No other advertising flags shall be allowed within the development.Only one small real estate sign will be allowed per lot.Only one 4x8 construction sign will be allowed per lot or project frontage and each must be 1 I separated by a minimum of300 feet.Such signs must also be separated from the entry way (8x8 signs)by{43 minimum of 300'.No semi trailer advertising shall be allowed on the site unless it is being used for construction purposes."In the single family development:a 25-foot front yard building setback be allowed for lots abutting SE Waco Place,a standard 30-foot front yard building setback for all other lots,a standard 30-foot rear yard building setback for all lots,and a total side yard setback of 12 feet with a minimum of 6 feet on one side;and a traffic study is completed and all recommended changes are addressed prior to preliminary plat consideration."Dennis Dowell informed the Commission that side yard setbacks are measured from the foundation to the lot line,and that a maximum 2-foot cantilever is allowed by code.This could potentially allow for houses to be built within 8 feet of one another;the Commission had no objections to that distance.Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson,Steele.Nays:None.Motion carried. Approve the Site Plan for Waukee Medical Park.Gary Smith of Manielle Development presented the site plan.Mr.Smith explained that the site plan had initially been approved for two buildings,but that the site plan had expired prior to construction of the second building.He stated that the second building would be in the same style and color as the existing Country Clinic,and that it would be entirely surrounded with brick and no siding.Some discussion took place regarding the suggested 3-foot earth berms along NE Venture Drive and NE Dartmoor Drive.Mr.Smith said that there was no berm along NE Dartmoor Drive along the existing Country Clinic,and that he wished to continue the same plantings used on the Country Clinic site along that street.He also stated that a berm would be possible along NE Venture Drive.Mark Arentsen stated that City staff would work with Mr.Smith to reach a solution regarding the benning and landscaping. Mr.Smith then stated that the HV AC units would be screened with plantings and that he would brick the existing block dumpster enclosure at the Country Clinic.Motion by Commissioner Hoifeldt,seconded by Commissioner Korpanty,to "Approve the Site Plan for Waukee Medical Park,provided all V &K and City staff comments are addressed."Ayes:Hoifeldt,Korpanty,Mook,Schmidt,Wilson,Steele.Nays:None. Motion carried. Approve the Ordinance Change §301.17 C-l Community and Highway Service Commercial District. Motion by Commissioner Schmidt,seconded by Commissioner Mook,to "Approve the Ordinance Change §301.17 C-I Community and Highway Service Commercial District."Ayes:Hoifeldt,Korpanty,Mook, Schmidt,Wilson,Steele.Nays:None.Motion carried. Approve the Ordinance Change §301.18 C-IA Neighborhood Commercial District.Motion by Commissioner Schmidt,seconded by Commissioner Wilson,to "Approve the Ordinance Change §301.18 C- IA Neighborhood Commercial District."Ayes:Hoifeldt,Korpanty,Mock,Schmidt,Wilson,Steele.Nays: None.Motion carried. Discuss the City of Overland Park,KS Ordinances.No action was taken on this issue. New Business.Mark Arentsen asked for volunteers from the Commission to take turns sitting at the City of Waukee booth at the Home Show Expo.Chairman Steele reiterated his concern with the large number of entry-level housing being built in Waukee,and that it seemed the market was getting oversaturated with this type of housing.Commissioner Korpanty handed out a letter of resignation from the Commission and shared some fond memories of his 22 years of service;the Commission and City staff thanked Commissioner Korpanty for his dedication and service,and he received a round of applause. 1i'ftjournment.Motion by Commissioner Korpanty,seconded by Commissioner Schmidt,to adjourn at 10:03 p.m.Ayes:Hoifeldt,Korpanty,Mook,Sclunidt,Wilson,Steele.Nays:None.Motion carried. Meeting adjourned. Mark J.Arent n, I 1