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Home My WebLink About2003-08-12-Planning and Zoning Commission Minutes21 MINUTES OF THE TUESDAY AUGUST 12,2003 PLANNING AND ZONING COMMISSION MEETING. Chairman Steele called the August 12,2003 meeting of the Planning &Zoning Commission to order at 7:01 p.m. Roll Call.Chairman Steele asked for a roll call and the following Commissioners were present: Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Absent:Korpanty.Council Representative:Stanton (left meeting at 7:25 p.m.). Agenda Approval.Chairman Steele asked ifthere were any changes to the agenda.Commissioner Schmidt asked that Agenda Item #8 (Site Plan for Sports Plex West)be moved to Agenda Item #4, with all other items moved down in order by one number.Motion by Commissioner Schmidt, seconded by Commissioner Krantz,to "Approve the Agenda for August 12,2003,moving Agenda Item #8 to Agenda Item #4,with all other items moved down in order by one number."Ayes: Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Nays:None.Motion carried. Approval of July 8,2003 Meeting Miuutes.Chairman Steele asked if there were any changes to the July 8,2003 minutes.None.Motion by Commissioner Schmidt,seconded by Commissioner Willits, to "Adopt the July 8,2003 Meeting Minutes."Ayes:Hoifeldt,Krantz,Schmidt,White,Willits,Steele. Nays:None.Motion carried. Approve the Site Plan for Sports Plex West.Brad Cooper of Cooper Crawford &Associates presented the Site Plan for Sports Plex West.Also Ul attendance were partners in the development and the contractor.Mr.Cooper stated that 100 parking spaces were included on the plan,which satisfies City requirements.There is space remaining to the south of the building on part of Lot 5 which could be used to either expand the building or add more parking spaces,if needed.The lighting plan includes shielded pole lights along the east side of the parking lot,as well as fully shielded wall pack lighting on the building.The developers agree to turn off the pole lights after business hours (6:00 a.m.-10:00 p.m.,with peak usage hours between 3:00 p.m.-10:00 p.m.).The exterior elevations meet the hard surface requirements.The height of the tower has been lowered to 40.3 3',which is slightly higher than allowed by code.The developers reassured the Commission that the building would be soundproof,and that no indoor P A system was plarmed.The developers also agree to use brick for their dumpster enclosure,and to add berming along the northern and eastern edges ofthe parking lot.The target date for completion of the project is January 2004.Motion by Commissioner Willits,seconded by Commissioner Schmidt,to "Approve the Site Plan for Sports Plex West,provided all V &K and City staff comments are addressed."Ayes:Hoifeldt,Krantz,Schmidt,White,Willits, Steele.Nays:None.Motion carried. Approve the Preliminary Plat for Williams Pointe Plat 4.Brad Cooper of Cooper Crawford & Associates presented the Preliminary Plat for Williams Pointe Plat 4.The plat includes 97 single family lots,as well as 11 acres of parkland.All comments have been addressed,with the exception of the requested traffic study.Mr.Cooper stated that he received the request just prior to the Planning & Zoning Commission meeting,and that he would prefer to do the traffic study in connection with a site plan submittal for condominiums intended for a portion of Plat 5.John Kursitis stated that it was best to do this particular traffic study during the platting process,as it provided a larger overall picture for the development.The commission expressed concern that a traffic study done with the condominium site plan submittal would not take into account the rest of the plat and future traffic volume along SE Brick Drive.Mr.Cooper and City staff agreed to meet prior to the August 18,2003 City Council G:\WPFileslP &ZIMinutes\2003\08-12-03 Minutes.doc 22 meeting to resolve the traffic study issue.Mr.Cooper also explained that CUITentdrainage issues on the property would be reduced with two detention ponds provided in Plat 4.Motion by Commissioner Schmidt,seconded by Commissioner Krantz,to "Approve the Preliminary Plat for Williams Pointe Plat 4,provided all V &K and City staff comments are addressed,and that the engineer and City staff meet to discuss the traffic study."Ayes:Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Nays: None.Motion carried. Approve the Preliminary Plat for Williams Pointe Plat 5.Brad Cooper of Cooper Crawford & Associates presented the Preliminary Plat for Williams Pointe Plat 5.All comments have been addressed,with the exception of the requested traffic study.Motion by Commissioner Schmidt, seconded by Commissioner Willits,to "Approve the Preliminary Plat for Williams Pointe Plat 5, provided all V &K and City staff comments are addressed,and that the engineer and City staff meet to discuss the traffic study."Ayes:Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Nays:None. Motion carried. Approve the Site Plan for Plumb Supply.Ron Sande,president of Sande Construction,presented the Site Plan for Plnmb Supply.Also in attendance were Joel Armitage of Sande Construction,and the owner of Plumb Supply.All comments have been addressed,with the exception ofthe parking requirements.Mr.Armitage explained that they calculated the number of parking spaces based on the ordinance requirement of one space for every two employees for warehouses.Additional spaces had been added for possible customers,which Mr.Armitage felt exceeded the City's parking requirements. Chad Weaver explained that the City had calculated the parking requirements based on the square footage and occupancy numbers as defined in the Uniform Building Code,which required even more parking spaces.The commission also questioned the use of gravel instead of paving in the outdoor I storage area.Chad Weaver explained that the Site Plan Ordinance only requires paving for the parking J lot and that gravel is allowed for outdoor storage.A portion of the graveled area leads to a loading dock at the rear of the building.The owner agreed to pave the area to the dock in the future if issues arise concerning its use.The lighting for the building would consist of fully shielded wall packs;no pole lighting is proposed.Motion by Commissioner Schmidt,seconded by Commissioner Willits,to "Approve the Site Plan for Plumb Supply,with the number of parking spaces as presented by Sande Construction."Ayes:Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Nays:None.Motion carried. Approve the Site Plan for Legacy Pointe Townhomes Phase 1.Mike Kastner of Architects Wells Kastner Schipper (A WKS)presented the Site Plan for Legacy Pointe Townhomes Phase I.All __--"i'nUllents have b~eI}addressed.The alley behind the 19w1lbomes will not be curbed.Tllis iSlipri V1!l~.__ alley which will not be maintained by the City.Chad Weaver mentioned some concerns with the revised PD application submitted by the developer.These concerns will be addressed at a later date, and the PD will be adopted separately.Motion by Commissioner Hoifeldt,seconded by Commissioner White,to "Approve the Site Plan for Legacy Pointe Townhomes Phase I,provided all V &K and City staff comments are addressed."Ayes:Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Nays:None. Motion carried. New Business.Chad Weaver mentioned memos on which the Commissioners had been copied, relating to architectural standards meetings.City Council will have a work session on August 20, 2003,with a joint meeting between Council and the Commission to be scheduled for a later date. JCommissionerSchmidtstatedthatsiteplanparkingrequirementsneedtobemoreclearlydefinedin the ordinance.Specifically,he mentioned the discrepancy between City code and the Uniform G:\WPFileslP &ZIMinutes\2003\08-12-03 Minutes.doc 23 Building Code adopted by the City.Chad Weaver stated that,when there is a discrepancy,the City must follow the stricter code. Commissioner Hoifeldt asked about the status of the bike trail system to the east of Alice's Road. Chad Weaver answered that there were still some sections where the City wasn't able to obtain easements for the trail. Adjournment.Motion by Commissioner Willits,seconded by Commissioner Schmidt,to adjourn at 8:41 p.m.Ayes:Hoifeldt,Krantz,Schmidt,White,Willits,Steele.Nays:None.Motion carried. Meeting adjourned. Attest: G:\WPFileslP &ZIMinutes\2003\08-12-03 Minutes.doc