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Home My WebLink About2006-10-24-Planning and Zoning Commission Minutes214 MINUTES OF THE TUESDAY OCTOBER 24,2006 PLANNING AND ZONING COMMISSION MEETING. Chairman Hoifeldt called the October 24,2006 meeting of the Planning and Zoning Commission to order at 7:00 p.m.1j Roll Call.Chairman Hoifeldt asked for a roll call and the following Commissioners were present: Hoifeldt,Wilson,Sclnnidt,Mook,Krantz,Steele.Absent:Dutcher.Others in attendance:Jeff Kooistra,Shannon Lynch,Brad Deets,Dennis Dowell,John Kursitis,and Council Member Watts. Council Member Bailey arrived at 8:40 p.m. Agenda Approval.Motion by Commissioner Sclnnidt,seconded by Commissioner Wilson,to "Approve the Agenda for October 24,2006."Ayes:Hoifeldt,Sclnnidt,Mook,Wilson,Krantz,Steele. Nays:None.Motion carried. Approval of October 10,2006 Regular Meetiug Minutes.Motion by Commissioner Steele, seconded by Commissioner Krantz,to "Adopt the October 10,2006 Regular Meeting Minutes."Ayes: Hoifeldt,Mook,Schmidt,Krantz,Wilson,Steele.Nays:None.Motion carried. Opeu Forum.No one appeared to address the Commission during the Open Forum. Motion to Approve the Final Plat for Legacy Pointe at Waukee Plat 5.Dennis Dowell explained to the Commission that this plat includes 7 residential lots.He said there were only a couple of minor items ontstanding.Motion by Commissioner Schmidt,seconded by Commissioner Krantz to ")....pprove the Final Plat for Legacy Pointe at Waukee Plat 5 Subject to Completion of all Outstanding Staff Comments and all Bonds Paid Prior to the City Council Meeting."Ayes:Hoifeldt,Mook, Krantz,Schmidt,Wilson,Steele.Nays:None.Motion carried.J Motion to Approve the Site Plan for Waukee Schools Baseball and Softball Complex.Steve Briden with Waukee Community Schools explained to the Commission that the planned improvements are to the backstop and the dugouts.The existing dugouts would be replaced with brick dugouts and .thesoftballand baseballfieldswould each have new bleachers and pre-ss box.Erie-Rose,also with Waukee Community Schools,explained the plan for the press boxes.Commissioner Mook asked if the City had any line-of-sight or safety concerns in regards to future the widening of Warrior Lane. Brad Deets said there were no major concerns.Motion by Commissioner Krantz,seconded by Commissioner Steele to "Approve the Site Plan for Waukee Schools Baseball and Softball Complex." Ayes:Hoifeldt,Mook,Sclnnidt,Krantz,Wilson,Steele.Nays:None.Motion carried, Motion to Approve the Preliminary Plat for Fox Creek Estates Plat 1.Mr.Deets explained that at this time,the applicant is requesting preliminary plat approval of the first phase of the development which includes 90 town home lots located along the south edge ofthe development on approximately 14.52 acres.Mr.Deets said the preliminary plat is consistent with what was approved at the time of rezoning and meets all R-4 [Row Dwelling and Townhome Dwelling District]requirements.In addition,a proposed 40 foot landscape buffer will be located along the south property line.Mr.Deets said the majority of staff comments have been met.Chairman Hoifeldt asked if the water and sewer lines were to be placed on the same side of the street.Mark Lee,Lee Engineering,said the sanitary sewer will be located along the south side ofthe street and the water line along the north side. Commissioner Steele asked who would be required to maintain the landscape buffer.Clarke Kramme, Kramme and Associates,said they are trying to make it as maintenance free as possible.He further 215 explained that they are looking at a homeowner's association but would rather have each lot maintain what's on their property.Council Member Mike Watts said a homeowner's association would probably be required in order to pass at Council.Commissioner Mook said the developers are expecting a lot from individual homeowner's to maintain the buffer especially since these are townhome lots with two homeowners per lot.Motion by Commissioner Wilson,seconded by Commissioner Mook to "Approve the Preliminary Plat for Fox Creek Estates Plat 1 Subject to Remaining Staff Comments."Ayes:Hoifeldt,Mook,Krantz,Schmidt,Wilson,Steele.Nays:None. Motion carried. Motion to Approve the Preliminary Plat for Vista Commercial Plat 1.Mr.Deets explained that the property is located along Hickman Road just east of Waukee City Hall.The applicant is requesting approval of a preliminary plat and a final plat for the entire five acre parcel as well as approval of a site plan for a 4,500 square foot Sherwin Williams Paint store on Lot 1 of the proposed plat.The plat would include five separate lots each approximately one acre in size.A frontage road is proposed along Hickman Road for the entire length ofthe property.Another frontage road is proposed along Laurel Street to provide access to the five proposed lots.A water main is proposed to be developed through the property and looped into the existing water main on the south side of Laurel Street.A 25 ft landscape buffer easement along Laurel Street is proposed.The developer will need to bond for the public improvements as a part of the fmal plat approval.Entrance to the proposed Sherwin Williams site will be provided by the joint access off of Hickman Road.Mr.Deets told the Commission that the majority of staff comments have been addressed.Commissioner Schmidt said his two main concerns were storm water detention and the elevations.He wondered if the elevations met the requirements of the Arterial Corridor Overlay District and also questioned why the detention area was only being done to this particular lot instead of all the lots included in the plat.Chuck Bishop,Bishop Engineering, said they are only doing the detention work on Lot 1 because they don't know what will go into the other four lots and therefore,they don't know the needs for those other lots.Commissioner Mook said he would like to see other elevations before approving the site plan portion of this plat.Motion by Commissioner Schmidt,seconded by Commissioner Wilson to "Approve the Preliminary Plat for Vista Connnercial Plat 1 Pending all Staff Comments Addressed."Ayes:Hoifcldt,Mook,Krantz,Schmidt, Wilson,Steele.Nays:None.Motion carried. Motion to Approve the Final Plat for Vista Commercial Plat 1.Motion by Commissioner Steele, seconded by Commissioner Mook to "Approve the Final Plat for Vista Commercial Plat 1."Ayes: Hoifeldt,Mook,Krantz,Schmidt,Wilson,Steele.Nays:None.Motion carried. Motion to Approve the Site Plan for Sherwin Williams.Motion by Commissioner Schmidt, seconded by Commissioner Krantz to "Postpone Approval of the Site Plan for Sherwin Williams until the November 14,2006 meeting."Ayes:Hoifeldt,Mook,Krantz,Schmidt,Wilson,Steele.Nays: None.Motion carried. Motion to approve the Key Intersections Improvements concept Development Summary Report. Mr.Deets explained that RDG Planning and Design has completed the Key Intersections Summary Report which compiles the various input from the several Stakeholder's Meetings that were held along with the joint City Council /Planning and Zoning Commission /Public Meeting that was held back in June.Motion by Commissioner Wilson,seconded by Commissioner Steele to "Approve the Key Intersections Improvements Concept Development Summary Report."Ayes:Hoifeldt,Mook,Krantz, Schmidt,Wilson,Steele.Nays:None.Motion carried. Discuss the Proposed Sonic Restaurant Building Elevations.Mr.Deets explained that Sonic is proposing to construct a restaurant at the northwest comer of Laurel Street and Warrior Lane behind 216 Casey's Convenience Store.This property is located within the Arterial Corridor Overlay District which requires additional consideration relating to the architecture of the buildings including the use of materials,the articulation of the mass of the building and compatibility with site's surrounding.Mike 1 Simonson,Simonson and Associates,addressed the Commission.He explained that the building itself is fairly small with most business being outdoor/car-hop type business.Commissioner Schmidt Jexpressedhisbeliefthatthisisabadlocationforthistypeofbusiness.Mr.Simonson pointed out that this site is zoned for a fast-food establishment and that all zoning requirements have been met. Commissioner Mook said he believes this would be a good addition to Waukee but not sure this particular location will work because of the single family homes across the street.Commissioner Schmidt questioned if these elevations,largely due to the canopies,will meet the additional requirements ofthe Overlay District.Commissioner Mook asked if this area can handle the extra traffic in what is already a busy street/intersection.Mr.Deets said staff can address some of the traffic issues.Commissioner Schmidt stated that the elevations need to conform to the Arterial Conidor Overlay District and felt that additional consideration needed to be given to the canopies and structural components ofthe canopies. New Business.Mr.Deets told the Commission that the City approved Gould Evans of Kansas City to update the City's Comprehensive Plan.An advisory committee will be formed to bounce ideas around.It will be made up of members from various boards,City staff,developers,and members of the public.Mr.Deets said November 16,2006 is the tentative date for the first meeting between the advisory committee and Gould Evans.Mr.Deets also spoke to the Commission about the complaints the City receives regarding the high cost of building permits in Waukee.He explained that several years ago,per some developer's requests,the City switched over some connection fee costs from being applied and paid at the time of platting to being applied and paid on the building permit.The result has been that it ~MtO ]POO to nlat property within Waukee but the building _mIDI"fees end un bern'g J1......'"'.......L.L.L ~.........,...IJ ........uu .p".L ......VVl -'-,y .l"-V U L L l.....U pVLll L -'-v;:!V p substantially higher than surrounding communities.Mr.Deets pointed out to the Commission that when you add all costs of platting and building permit fees,it is clear that the City of Waukee fees are in line with other communities.Mr.Deets also informed the Commission about updates and additions he would like to see on the City's website that he hopes will increase the amount of public participation about incoming projects.He is also looking at sending "postcards"to homeowner's located within 300 feet of incoming projects to let them know about projects and address any concerns at the beginning of theprocess asopposed to after the project has begun. Adjournment.Motion by Commissioner Steele,second by Commissioner Schmidt,to adjourn at 9:00 p.m,Ayes:Hoifeldt,Mook,Schmidt,Krantz,Wilson,Steele.Nays:None.Motion carried. Meeting adjourned. ~&'(~~""-1"-\~""-"""-'~,}-.'--- Frank Hoife~annl11g &Zomng Chairman Attest: ,;##qlL Brian Mook,Planning &Zoning Secretary