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Home My WebLink About2007-12-11-Planning and Zoning Commission MinutesMINUTES OF THE TUESDAY DECEMBER II,2007 PLANNING AND ZONING COMMISSION MEETING. Chairman Hoifeldt called the December II,2007 meeting of the Planning and Zoning Connnission to order at 7:00 p.m. Roll Call.Chairman Hoifeldt asked for a roll call and the following Connnissioners were present:Hoifeldt, Steele,Dutcher,Schmidt,Mook,and Wilson (7:05 PM).Absent:Airhart.Others in attendance:Jobn Kursitis, Beth Richardson,Brad Deets,Ben Landhauser,and Dennis Dowell. Agenda Approval.Motion by Commissioner Schmidt,seconded by Commissioner Steele,to "Approve the Agenda for December 11,2007."Ayes:Schmidt,Steele,Dutcher,Mook,Wilson,and Hoifeldt.Nays:None. Motion carried. Approval of November 27,2007 Regular Meeting Minutes.Motion by Commissioner Steele,seconded by Commissioner Schmidt to "Adopt the November 27,2007 Regular Meeting Minutes with the correction of minor grammatical errors."Ayes:Steele,Schmidt,Dutcher,Mook,Wilson,and Hoifeldt.Nays:None.Motion carried, Open Forum.No one appeared to address the Commission during the Open Forum. Motion to approve the Amendment to the Legacy Pointe Planned Development Agreement.Director of Planning,Brad Deets,briefly explained that the Legacy Pointe Planned Development Agreement was amended in August of 2005 to accommodate the development of the Iowash Carwash,In that amended agreement it states that in the event a carwash is to be developed on Lot 2 of the PD,an office building would either need to be constructed or bonded for prior to the car wash receiving a certificate of occupancy.At this time,the carwash has been built and received a certificate of occupancy without the construction of an office building on Lot 3 or a bond supplementing the office building requirement.Tim Urban of Urban Land Development has received an offer for Lot 3 to be developed as Jiffy Lube;the Planned Development Agreement for Legacy Pointe has to be amended to allow an automotive use on Lot 3 of Parcel 2.The Commissioners expressed concern that a Jiffy Lube may not be the most appropriate use for the area and questioned if the proposed use would prevent the same types of uses previously proposed on the remaining vacant lots to the east.The Connnissioners briefly discussed items that would be addressed once a site plan was received.Commissioners Schmidt,Wilson and Dutcher each stated they were okay with the concept of the Jiffy Lube and the mixed-use building,but would like to see more specific zoning standards applied to the site.Tim Urban of Urban Land Development stated they were in a position to be able to wait out the market if necessary,but the traffic issue at the intersection of Legacy Pointe Boulevard and Hickman Road needed to be dealt with.During the site plan process,the developer intends to clean up the lot lines by submitting a revised plat.Motion by Connnissioner Wilson,seconded by Commissioner Dutcher to "Approve the amendment to the Legacy Pointe Planned Development Agreement."Ayes:Wilson,Dutcher,Schmidt,Steele,Mook,and Hoifeldt.Nays:None.Motion carried. Motion to approve the site plan for Prairieview School.City Planner,Ben Landhauser,briefly explained the applicants request for approval of the site plan for the construction of three additions to the school building and some site improvements to accommodate 8'"and 9'"grade students in the Waukee Community School District. The three additions to the school building include a kitchen expansion,corridor widening,and a two-story classroom addition.In addition to the building improvements,several site improvements are proposed including a bus drop-off and turnaround on the north side of the building and a 113 stall parking lot in the southwest portion of the site.Steve Venard with Bishop Engineering and Dave Briden with FRK Architects-Engineers represented the project.The Commissioners expressed concern with the bus drop-off in the back of the building and a parking lot to the front of the building.The bus drop-off area will be wide enough for buses to travel in both directions.Commissioner Dutcher requested that the site include some conservation techniques into the detention area.Steve Venard stated that the school will not be disturbing the wetland to the east of the building. Motion by Commissioner Steele,seconded by Commissioner Wilson to "Approve the site plan for Prairieview School subject to remaining staff comments."Ayes:Steele,Wilson,Schmidt,Dutcher,Mock,and Hoifeldt. Nays:None.Motion carried. Motion to approve the preliminary plat for Glynn Village Plat 5.Director of Planning,Brad Deets,briefly explained the applicants request for approval of a preliminary plat which includes a replat of Lots 49,50,51,80, 81,82,83,84,86,a part of Lot 191 and a part ofOutlotR of Glynn Village Plat I to add an additional ten feet to the rear yards of each lot.Motion by Commissioner Wilson,seconded by Commissioner Schmidt to "Approve the preliminary plat for Glynn Village Plat 5.Ayes:Wilson,Schmidt,Steele,Mook,and Hoifeldt. Nays:None.Abstain:Dutcher.Motion carried. Motion to approve the final plat for Glynn Village Plat 5.Motion by Commissioner Schmidt,seconded by Commissioner Mook to "Approve the final plat for Glynn Village Plat 5 subject to the receipt of the legal documents and all remaining staff comments."Ayes:Schmidt,Mook,Wilson,Steele,and Hoifeldt.Nays: None.Abstain:Dutcher.Motion carried. Motion to approve the Ordinance Amendment to Chapter 304 Site Plan Ordinance,Section 5N:Lighting Standards,Per City Council direction,staff has been working on changes to the lighting standards within the Site Plan Ordinance to address lighting requirements for outdoor display areas associated with car dealerships. The two changes to the ordinance are the definition of a Display lot specifically as it is related to autolboat dealerships and Display Lot Lighting describing the maximum average maintained foot-candle for display lot lighting fixture and reduction of such lighting after 10:00 PM.The revised ordinance has been sent to the Shottenkirk representatives for review.The Commissioners expressed interest in lowering the foot candle requirements after 10:00 PM and has requested that staff research into lower the foot candle options including contacting the Green Building Council for a recommendation.Motion by Commissioner Schmidt,seconded by Commissioner Mook to "Approve the Ordinance Amendment to Chapter 304 Site Plan Ordinance,Section 5N: Lighting Standards accepting operating conditions but looking into further recommendation for non-operating hours."Ayes:Schmidt,Mook,Wilson,Steele,Dutcher,and Hoifeldt.Nays:None.Motion carried, Motion to approve the Development Review Schedule for 2008.Motion by Commissioner Schmidt, seconded by Commissioner Dutcher to "Approve the Development Review Schedule and Rezoning Review Schedule for 2008."Ayes:Schmidt,Dutcher,Mook,Wilson,Steele,and Hoifeldt.Nays:None.Motion carried. 1 Motion to approve the change in date of the regularly scheduled meeting for December 25,2007 to December 27,2007.Director of Planning,Brad Deets,briefly explained that a rescheduling of the meeting for l)ecember25,2001 may hi needed as it would he Staff's preferencethat the meeting 'planned ror January 8, 2008 be reserved for the Comprehensive Plan joint workshop with Council and the Advisory Committee. Motion by Commissioner Dutcher,seconded by Commissioner Steele to "Approve the change in date of the regularly scheduled meeting for December 25,2007 to December 27,2007. New Business.Brad Deets stated that approximately 75 people attended the Comprehensive Plan meeting. The next meeting is scheduled for January 8'"to review the process. Adjournment.Motion by Commissioner Schmidt,second by Commissioner Steele,to adjourn at 8:29 P.M.Ayes:Schmidt,Steele,Mook,Hoifeldt,Dutcher,and Wilson.Nays:None.Motion carried. Meeting adjourned, .-~-l\\-I'-~"l42&7~'["--~ Frank Hoife~lanl1l11g &Zomng Chairman Attest: Brian Mook,Planning &Zoning Secretary