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Home My WebLink About2010-10-12-Planning and Zoning Commission MinutesMINUTES OF THE TIJESDAY OCTOBER 12,2010 PLANNlNG AND ZONING COMMISSION MEETING. The October 12,2010 Planning and Zoning Commission meeting was called to order at 6:00 p.ll.by Secretary Johnson. Roll Call.The following Commissioners were present:McCulloh,Mook,Johnson,Hoifeldt,and Schmidt (6:07).Absent:Airhart,Borne.Others in attendance:Brad Deets,Ben Landhauser,Dennis Dowell,Melissa Hills,and Council Representative Dan Dutcher. Agenda Approval.Motion by Commissioner Hoifeldt seconded by Commissioner Mook to approve the agenda for October 12,2010."Ayes:Hoifeldt,Airhart,Johnson,and McCulloh.Nays:None.Motion carried. Approval of the August 24,2010 Regular Meeting Minntes.Motion by Commissioner Mook, seconded by Commissioner Hoifeldt to adopt the August 24,2010 Regular Meeting Minutes subject to a minor revision.Ayes:Hoifeldt,Johnson,McCulloh,and Mook.Nays:None.Motion carried. Open Forum.No one appeared to address the Commission during the Open Forum. Approval of a Final Plat for Parkview Crossing Plat 8.Brad Deets,Development Services Director, explained the property is within the overall Parkview Crossing development south of the main Waukee School District Campus.The plat is located in the northeast comer of the SE Parkview Crossing Drive and SE Pleasant View Drive intersection and was previously zoned and platted as a part of Parkview Crossing Plat 6,identified as Lot 112.The Planning and Zoning Commission and City Council reviewed a zoning change proposal at their May 25,2010 meeting for a change from R-3 to R-2 zoning to allow for the development of single family homes.The City Council held the final public hearing of the rezoning on July 12,2010.The applicant is requesting approval of a final plat for 8 single family residential lots, considered to be the first phase of a 35 lot subdivision development.The remaining 27 lots and corresponding public streets will be platted from the proposed Outlot Y in the future.The [mal plat indicates lots sizes ranging from 8,125 to.10,970 square feet to comply with the regulations for R-2 zoned single family lots.All lots will have a front and rear setback of 30 feet and a side yard setback of 15 total feet,7 feet minimum on one side.Lot Z has been created to address the detention needs of the development and will be maintained by the homeowners association. Commissioner Johnson requested further clarification on the status of remaining public improvements. Brad Deets indicated that a few utility services still needed to be installed to serve the individual lots and the improvements were anticipated to be completed in the next week.Commissioner Hoifeldt requested additional information on the function of the detention in Lot Z and future maintenance responsibilities. Melissa Hills,of Civil Engineering Consultants,explained that the creation of the detention/retention pond would help to alleviate some of the current storm water issues experienced by homeowners west of the plat during larger storm events,but may not be a noticeable improvement to the drainage system in the area during a smaller storm event.Brad Deets indicated that the covenants associated with the plat addressed the homeowners association's maintenance responsibility of the detention pond. Motion by Commissioner Mook,seconded by Commissioner Hoifeldt to approve the Final Plat for Parkview Crossing Plat 8 subj ect to the completion of remaining public improvements and review of all legal documents associated with the plat by the City Attomey.Ayes:Johnson,Mook,Hoifeldt, McCulloh,and Schmidt.Nays:None.Motion carried. New Business.Commissioner Hoifeldt explained an analysis he had completed on the number of wind energy conversion systems that could be installed on a given parcel size with regard to the setbacks discussed by the Commission and Jesse Fenske of VanWall Energy during the previous meeting.The Commission indicated that it would continue to be beneficial to talk with other communities that had larger towers andlor wind farms in place in order to understand their regulatory processes. Brad Deets updated the Commission on the status of various boards and committees,indicating that the Park,Recreation,and Open Space Plan advisory board would be meeting the following evening to continue to progress on the creation of the plan.Chariman Schmidt indicated that it might be necessary to have the board discuss the history of park land dedication in Waukee to understand how far the City has come.Mr.Deets indicated that another board related to parks and recreation has been meeting to identify an initial phase of development on the Copeland Recreation Complex and avenues to begin fund raising for the project.The Downtown Desigu Committee will be meeting Thursday,October 14,2010 to final a draft set of design guidelines that will then be presented to the Commission and City Council after holding a public open house.The Alice's Road Corridor Master Plan consultants will be in town October 25 and 26,2010 to discuss more refined proposals on potential development schemes for the overall corridor,The consultants would also continue individualized meetings with corridor property owners in order to maintain a working level of communication with those individuals as the project progresses.An advisory committee meeting would be held the night of October 26,2010 and an open house is anticipated in December to gain comments from the general public.The City's website was identified as a place to remain current on the status of the plan's development.Commissioner Johnson indicated that it would be beneficial for the consultant to send out email to advisory committee members to improve the interaction with those members and the consultants.Chairman Schmidt questioned the status of the approvals on the Alice's Road interchange ramps.Brad Deets indicated that city staff from Waukee and West Des Moines had recently held a meeting with the Iowa Department of Transportation and felt that support was high for the city to continue with the submittal process of the Interchange Justification Report.He also noted that there would be an advanced sustainability workshop held at City Hall the moming of October 27,2010 that would last approximately two hours. Mr.Deets then updated the Commission on the status of current and future development projects including Hy-Vee's future site plan,a recent 157 acre annexation,and the status on the use of tax credits for the Waukee Family Townhomes project.Chairman Schmidt questioned the status of the Comprehensive Plan Review Committee.Mr.Deets indicated that the group would likely meet again toward the end of October or early in November.Commissioner Johnson requested information on the status of addressing congestion associated with the new Waukee Elementary School and suggested that an altemative could involve a temporary paving of the gravel driveway between 6th Street and 3'"Street adjacent tQ the 1'1Mlc W'orks_bujlcliI!&_H"llOje<iJ:hatthto altel1Iatiye route cQUl<iQe_utiliz~d QY re~icleI!ts in the Corene Acres area to reduce the number of vehicles needing to go down Northview Drive to access 6'h Street.Mr.Deets indicated that the City has been working with the School District on implementing the use of a roll-out stop sign that would help to manage the flow of traffic and pedestrian crossings. Chariman Schmidt indicated that the City should initiate discussion with the School District to make sure that future schools would not be located along Alice's Road as the corridor is planned and developed. Adjournment.Motion by Commissioner Johnson,second by Commissioner Mook,t adjourn the meeting at 6:40 P.M.Ayes:Mook,Johnson,Hoifeldt,Schmidt,and Mc 10.Nays:one.Motion carried.Meeting adjoumed. W((j)