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HomeMy WebLinkAbout2015-04-06-Resolutions 15-096_Central Iowa Code Consortium Memorandum of UnderstandingTHE CITY OF WAUKEE,IOWA RESOLUTION 15-096 APPROVING A MEMORANDUM OF UNDERSTANDING FOR THK CENTRAL IOWA CODE CONSORTIUM (CICC) TN THE NAME AND BY THE AUTHORITY OF THE CITY OF 8'A UKEE,IO IYA WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized Municipal Organization;AND, WHEREAS,as a result of the Capital Crossroads initiative,a Memorandum of Understanding between and among the participating communities related to standardizing,to the extent possible,the building and fire codes in the participating communities;AND, WHEREAS,the proposed Memorandum of Understanding specifically allows "home rule"where any city may choose to adopt any desired codes or amendments,regardless of CICC recommendations; AND; WHEREAS,the Memorandum of Understanding,which is attached hereto and by reference incorporated herein,has been reviewed by the City Attorney and found to be satisfactory; NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 6"day of April,2015,that the Memorandum of Understanding for the Central Iowa Code Consortium (CICC) is hereby approved. illiam .P card,ayor Attest: Rebecca D.Schuett,City Clerk ROLL CALL VOTE Shane Blanchard Brian Harrison Casey L.Harvey Shelly Hughes Rick Peterson AYE X X NAY ABSENT ABSTAIN X MEMORANDUM OF UNDERSTANDING FOR THE CENTRAL IO'Ia'A CODE CONSORTIUM (April 9,2015( This Ivlemorandum of Understanding for the Central lowe Code Consortium (hereafter the "MOU"j is made and entered into by and between such of the following Central Iowa Communities as elect to enter Into and sign this MOU: City of Altoona,City of Ankeny,City of Bondurant,City of Carlisle,City of Clive,City of Des Moines,City of Grimes, City of indianola,City of Johnston,City of Norwaik,City of Pleasant Hill,City of Polk City,City of Urbandale,City of Waukee,City of West Des Moines,City of Windsor Heights,and Dallas County,Polk County„collectlveiy referred to as "Participating Communities" The Central Iowa Communities are on different code cycles and have different code provisions that can make it difficult and confusing for businesses,developers and citizens to follow and understand code requirements. Central(owe is in a great position for future growth and consistency among communities will help the metro economy. This MOU is a mutual agreement among participating communities for the purpose of creating and implementing a Central lowe Code Consortium.. 1,BACKGROUND Capital Crossroads is a planning effort to assure the cenlral lowe region (defined as a fifty mile radius from Des Moines)can grow and prosper.It began with eight organizations (including Bravo Greater Des Moines,Community Foundation of Greater Des Moines,Des Moines Area Metropolitan Planning Organization,Greater Des Moines partnership,lowe State University,prairie Meadows,and United Way of Central iowa)joining together to sponsor the planning process.50 citizens participated in the steering committee and the effort engaged more than 5 000 people participating through one-on-one Interviews,focus groups and online surveys. One of the Capital Crossroads focus areas,called 'Capitals',is Governance,The purpose of the Governance Capital is to encourage local governments to sustainably manage growth without sacrificing essential public services by considering high-value,consensus based strategies to effectively serve our communities.The Central lowe Code Consortium began as an initiative of Capital Crossroads. In the summer of 2012 representatives from many central lowe governments met to discuss opportunities for greater cooperation and ways to provide more efficient and effective service.As a result of that meeting local governments were asked to approve a 'Resolution in support for Local Government collaborationy A pilot program was established to identify ways to increase the amount of formal collaboration between cities and counties.15 cities and three counties partnered with the Taxpayers Association of Central lowe and Des Moines Area Community College's (DMACC)Business Resources (DBR)in the pilot program.Two functions of government were selected for the pilot;Public Works and Fire/Emergency Medical Services {EMS). One of the focus areas for the pilot was the fire code and related cade adoption processes.A 'Unified Code Team' was established that consisted of volunteers representing fire service and city administration,The Unified Cade Team reviewed the fire codes from many metro communities and identified the similarities and differences.As the team evaluated the fire codes it became evident that all construction and maintenance codes must work together to make them more efficient and effective.So the Team's discussion expanded to include the building,residential, electrical,energy,fire,mechanical,and plumbing codes.The conversation was expanded to include the property maintenance,existing building,swimming pool and spa,and the fuel gas codes. The Unified Code Team researched models for providing a unified code approach and found a successful model in southern Nevada.The idea is to create a process where codes will be reviewed and discussed by government and industry leaders with the goal of reaching consensus on cade provisions and making recomrrrendatlons to participating communities.The more consistency there is among Central Iowa Communities In adopting and enforcing the aforementioned codes,the fewer barriers there are in growing the regional economy 2.PURPOSE OF THE CENTRAL )OWA CODE CONSORT)UM CICC Ag Participating Communities have a mutual interest and responsibility for code development,adoption and enforcement to protect life,health,property and the environment.The purpose of the consortium is to have a process whereby government and Industry can work together to review,discuss and recommend code provisions for consideration by the Participating Communities.panicipating Communities will have the final say on the code and cade provisions that are adopted for their community. The Code Consonium will provide the following benefits to Participating Communities: a.Government and the private sector working together toward having a common voice in code development b.Similar and consistent code provisions among Participating Communities c.Assure key stakeholders are involved In the discussion regarding city codes d.Utilization of local subject matter experts representing the pub)(tend private sector In reviewing and recommending code provisions e.More efficiency and consistency regarding code interpretation and enforcementamong Participating Communities f.More consistency and less confusion among businesses,developers,designers,architects and citizens that work in multiple jurisdictions An example of how code provisions can be confusing for citizens are codes for swimming pools and open burning which may vary among metro communities.A citizen may discuss a project (such as constructing a fence around an above ground pool(with a coworker from a neighboring community and assume their community has the same rules.They may purchase the materials fora fence based on the discussion with their co-worker only to find out their community has different fencing requirements.A situation like this may lead to conflict and frustration between the citizen and the code officials in their community. 3.RESPONSISILITIES UNDER THE MEMORANDUM OF UNDERSTANDING MOU The Code Consortium shall consist of an Executive Committee and Code Committees for each of the codes.All Participating Communities should encourage staff to participate In code reviews and committee discussion whether or not they serve on a committee. a.EXECUTIVE COMMITTEE The Executive Committee shall consist of. ~Six code/building officials Three Fire Officials ~Two representatives of local government administration (e.g.city/county manager/administrator, planning/community development director) The purpose of the Executive Committee is to reyieW,dlgcuss,.and make recommendations regarding allconstructioncodesaslistedpreviouslyinthisMOIETheCICCwillnotmakerecommendationsorchanges to theadministrativeprovisionsofanycodes.Permits,permit process,fees,appeals,etc.will be left to each individualcommunitytoadoptandamendtheseprovisionsastheyseefit. In selecting Individuals to serve on the Executive Committee care should be taken to assure the representatives aresubjectmatterexpertsregardingcitycodes;when possible each member of the Executive Committee represents adifferentcommunity;and communities of ag sizes and geographic areas across central lowe are represented.TheprocesstoselectrepresentativesfortheExecutiveCommittee: ~The Mid Iowa construction code committee (Micccj shall select six of their members to serve on theExecutiveCommittee,Prior to selecting the representatives an effort should be made by the CommitteetoreachouttoallbuildingofficialsfromParticipatingCommunitiestodeterminetheirinterestinservingontheExecutiveCommitteeandencouragethemtoparticipateinthecodereviewprocess. ~The Metro Fire Chiefs and Fire Marshals shall select three of their members to serve on the Executive Committee.Prior to selecting the representatives an effort should be made to reach out to all fire officialsfromParticipatingCommunitiestodeterminetheirinterestinservingontheExecutiveCommitteeandencouragethemtoparticipateinthecodereviewprocess. ~The Metro Managers Group shall select two of their members or a planning/community development director to serve on the Executive Committee,Prior to selecting the representatives an effort should be made to reach out to all chief administrative offldals and planning/community development directors from Participating Communities to determine their interest in serving on the Executive Committee and encourage.them to.participate in the code review process, b.CODE COMMITTEES h Code Committee will be established to address each of the following codes. ~Electrical/Energy Codes ~Fire Code *International Building Code (I BC)/International Existing Building Code (IEBC) ~International Residential Code(IRC) ~Mechanical/Plumbing/Fuel Gas Codes ~Pool/Spa/Property Maintenance (residential) ~iomt Fire/Building Committee -this committee will focus on provisions shared between the (ire and building codes as determined by the Executive Committee. Each Code Committee will consist of seven members: ~Four representing government (staff) ~Three representing industry The purpose of the Cade Committees is to review,discuss and make recornmendatlons to the Executive Committee regarding all codes. ~individuals that are interested in serving on a Code Committee will make an application to the Executive Committee.The Executive Committee will review applications and make appointments to the Code Committees.In selecting individuals to serve on the Code Committees care should be taken to select members that represent large and small communities as well as a geographic balance across central Iowa. Industry should be represented by large and small companies as well as companies that work in many communities in central iowa.It is important that representative~selected to serve on each committee have subject matter expertise.Below is a list of recommended qualifications and professionals that should be represented on each Code Committee.Care should be taken to assure committee participants meet these qualifications.If there are no individuals that meet these qualifications that are available or willing to serve on the committees,individuals of similar qualifications should be selected, ~Electrical Ener CodeCommittee: 1,Electrical Inspector 2.Energy Inspector 3.Code Administrator e.state Electrical and/or Energy Representative 5.Electrical Engineer 6. 7. Master Electrician HERS (Home Energy Rating Systems)Rater or equivalent ~Fire Code Committee: 1.Chief Fire Officer 2.Fire Ivlarshal/Inspector 3.Fire Marshal/inspector 4.State Fire Marshal Representative 5.Fire Alarm/Sprinkler Contractor 6.Licensed Fire Protection Engineer or NICET 4 certified person 7.Architect or a person that Is a site/safety or health/safety professional ~international Buildin Code IBC International Existin Buildin Co e IEBC Committee: 1,.Building Inspector 2.Building Official 3,Building Official/Inspector/Plans Examiner State Building Code Bureau Representative 5,Licensed Architect 6.Structural Engineer 7,General Contractor (commercial) 1. 2. 3, 5. 6. 7. Building Official Residential Construction (Combination)Inspector Residential Construction (Combination)Inspector Fire Official Home Buifders Association Representative General Contractor (residential) Residential Design Professional ~Mechanical Plumbin Fuel as. 1.Plumbing Inspector 2.Code Administrator 3.Mechanlcai Inspector 4, 5. 6. 7. State Mechanical and/or Plumbing Representative Master Plumber Master HVAC Professional Engineer or Mechanical Design Professional ~Pool 5 1. 2. 3. 4. 5. 6. a Pro ert Maintenance residential Zoning Administrator/Enforcement Officer Zoning Administrator/Enforcement Officer Code Enforcement Officer/Property Maintenance Inspector Code Enforcement Officer/Property Maintenance Inspector Pool Installation Contractor iowa Landlord Association Representative 7.Neighborhood Association Representative ~Fire uildin Joint Committee: 1.Building Official 2.Fire Officer 3.Plans Examiner (fire and/or building) ch State Fire Marshal Construction Design Engineer (pians examlnerj 5.Licensed Arr:hitect 6.Mechanical Engineer/Fire Protection Professional or closely related field 7.Passive Fire Protection Product Specialist 4.ADM(N(STRATIOM The administration of this MOU shall be the responsibility of the Central lowe Cade Consortium Executive Committee.All requests,suggestions,recommendations and questions regarding the administration of the MOU and the operation of the Consortium shall be submitted in writing to the Executive Committee. This MOU shall become effective upon the date that at least seven (7j Central lowe Communities have executed a copy of the MOU and delivered an original or certified copy of the executed MOU to the records custodian.This MOU shall remain In effect until It is dissolved by the passage of a resolution by a majority of the Participating Communities supporting the dissolution of the Central iowa Code Consortium, a.This MOU may be amended by written agreement between the Participating Communities. b.The Executive Committee shall lwve the authorityto create,dissnlve or amend Cade Committees to assure they are functioning In an effective and efficient manner. c.Any change that significantly alters the purpose,governance,structure or scope of the MOU must be approved by Addendum by the governing body of each participating community. d.If a community desires to become a Participating Community they must provide a written request and documentation that the governing body has approved the MOU to the Executive Committee.The Executive Committee Is responsible for approving new Participating Communities e.A Participating Community that is a party to this MOU may choose to terminate their involvement by providing 90-day written notice to the Fxecutive Committee. IN WITNESS WHEREOF,this Memorandum of Understanding has been executed by the authorized representatives of the Participating Communities on dates identified below. CITY OF ALTOONA CITY OF INDIANOLA C'~~. LCPSkip Conkling~ayor,~oa 4 Kelly Shaw,Mayor Date CITY OF ANKENY CITY OF &OHNSTON Gary Lorenz,Mayor Date Paula Dierenfeld,Mayor Date CITYOFBONDURANT CITY OF NORYYALK Keith Ryan,Mayor Date Tom Phgllps,Mayor Date CITY OF CARLISLE CITY OF POLK CITY Ruth Randieman,Mayor Date lason Morse,Mayor Date CITY OF CLIVE CITY OF PLEASANT HILL Scott Clrksena,Mayor Date Sara Kurovski,Mayor Date CITY OF DES MOINES CITY OF URBANDALE Franklin Cownie,Mayor Date Bob Andeweg,Mayor Date CITY OF ALTOONA CITY OF INDIANOLA Skip Conkling,Mayor Date Kelly Shaw,Mayor Date CITY OF ANKENY CITY OF JOHNSTON Gary Lorenz,or Date Paula Dlerenfeld,Mayor Date CITYOF BONDURANT CITY OF NORYYALK Keith Ryan,Mayor Date Tom Phillips,Mayor Date CITY OF CARLISLE CITY OF POLK CITY Ruth Randleman,Mayor Date Jason Morse,Mayor Date CITY OF CLIVE CITY OF PLEASANT HILL Scott Cirksena,Mayor Date Sara Kurovski,Mayor Date CITY OF DES MOINES CITY OF URBANDALE Franklin Cownie,Mayor Date Bob Andeweg,Mayor Date CITY OF ALTOONA CITY OF INDIANOLA Skip Conkling,Mayor Kelly Shaw,Mayor CITY OF ANKE NY CITY OF JOHNSTON Gary Lorenz,Mayor Paula Dierenfeld,May CITY OF BONDURANT CITY OF NORWALK Keith Ryan,Mayor Tom Phillips,Mayor CITY OF CAR LISLE CITY OF POLK CITY Ruth Randlernan,Mayor Jason Morse,Mayor CITY OF CLIVE CITY OF PLEASANT HILL Scott Cirksena,Mayor Sara Kurovski,Mayor CITY OF DES MOINES CITY OF URBANDALE Franklin Cownie,Mayor Bob Andeweg,Mayor CITY OF ALTOONA CITY OF NORWALK Skip Conkling,Mayor Erika Isley,Mayor Pro Te CITY OF ANKENY CITY OF POLK CITY Gary Lorenz,Mayor Jason Morse,Mayor CITY OF BONDURANT CITY OF PLEASANT HILL Keith Ryan,Mayor Sara Kurovski,Mayor CITY OF CARLISLE CITY OF URBANDALE Ruth Randlernan,Mayor Bob Andeweg,Mayor CITY OF CLIVE CITY OF WAUKEE Scott Cirksena,Mayor Bill Peard.Mayor CITY OF DES MOINES CITY Of WEST DES MOINES Franklin Cownie,Mayor Steve Gaer,Mayor CITY OF INDIANOLA CITY OF WINDSOR HEIGHTS Kelly Shaw,Mayor Diana Willits,Mayor CITY OF JOHNSTON Paula Dierenfeld,Mayor CITY OF ALTOONA CITY OF INDIANOLA Skip Conkling,Mayor Date Kelly Shaw,Mayor Date CITY OF ANKENY CITY OF JOHNSTON Gary Lorenz,Mayor Date Paula Dierenfeld,Mayor Date CITY OF BONQDU ANT CITY OF NORWALK Keith Ryan,Mayor ate Tom Phillips,Mayor Date CITY OF CARLISLE CITY OF POLK CITY Ruth Randleman,Mayor Date Jason Morse,Mayor Date CITY OF CLIVE CITY OF PLEASANT HILL Scott Cirksena,Mayor Date Sara Kurovski,Mayor Date CITY OF DES MOINES CITY OF URBAN DALE Franklin Cownie,Mayor Date Bob Andeweg,Mayor Date CITY OF ALTOONA CITY OF IN D I ANOLA Skip Conkling,Mdyor Date Kelly Shaw,Mayor Date CITY OF ANKENY CITY OF JOHNSTON Gary Lorenz,lrtayor Date Paula Dierenfeld,Mayor Date CITY OF BONDURANT CITY OF NORWALK Keith Ryan,Mayor Date Tom Phillips,Mayor Date CITY OF CARLISLE CITY QF POLK CITY Ruth Randleman,Mayor Date Jason Morse,Mayor Date CITY OF CLIVE CITY OF PLEASANT HILL Sara Kurovski,Mayor Dat EJQJoorJ 5 J lAGLlg rod PW 7e"-W CITY OF URBANDALE Clly OF DES MOINFS Date Franklin Cownie,Mayor Date Bob Andeweg,Mayor Date CITY OF ALTOONA CITY OF INDIANOLA Skip Conkling,Mayor Date Kelly Shaw,Mayor Date CITY QF ANKENY CITY OF JOHNSTON Gary Lorenz,Mayor Date Paula Dterenfeld,Mayor Date CITY OF BQNDURANT CITY QF NORWALK Keith Ryan,Mayor Date Tom Phillips,Mayor Date CITY OF CARLISLE CITY OF POLK CITY Ruth Randleman,Mayor Date Jason Morse,Mayor Date CITY OF CLIVE CITY QF PLEASANT HILL Scott Cirksena,Mayor Date Sara Kurovski,Mayor Date CITY OF DES MOINES CITY OF UR BAN DALE /u I.Iyi.ranklin C wnie,Mayo z Bob Andeweg,Mayor Date Date RESOLUTION 2015-41 A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING FOR THE CENTRAL IOWA CONSORTIUM WHEREAS,through the Capital Cross Roads Initiative the need for mutual and common building codes was determined,and WHEREAS,through the process of communities working to update their various building codes it became apparent for a need for a committee consisting of local governments to meet and discuss greater opportunities to provide building code updates,and WHEREAS,18 Public Entities have worked together to create the Central Iowa Consortium,and NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Polk City,Iowa,that the Mayor and the City Clerk are hereby directed to sign on behalf of tire City'of Polk Clif,Iowa,tl're r"iernoiarrdurrr of Urrderstarrdirrg ror the Central Iowa Consortium. DATED this 26"day of May,2015. ATTEST: ason Morse,Mayor je fer liff,C Clerk CITY OF ALTOONA CITY OF INDIANOLA Skip Conkling,Mayor Date kelly Shaw,Mayor Date CITY OFANKENY CITY OF JOHNSTON Gary Loran".,Mayor Dat Paula Dierenfeld,Mayor Date CITY OF BONDURANT CITY OF iVORYYALK Keith Ryan,ivlayor Date Tom Phillips,Mayor Date CITY OF CARUSLE CITY OF POLK CITY Ruth Randleman,Mayor Date Jason Morse,Ivlayor Date CITY OF CUVE CITY OF PLEASANT HILL Scott Cirksena,Mayor Date bra Kurovski,MaytLr ate CITY OF DES MOINES CITY OF URBANDALE Franklin Cownie,Mayor Date Bob Andeweg,Mayor Date CITY OF ALTOONA CITY OF INDIANOLA S ki p Con k ling,Mayor Date Kelly Shaw,Mayor Date CITY QF AN KENY CITY QF JOHNSTON Gary Lorenz,Mayor Date Paula Dierenfeld,Mayor Date CITY OF BONDURANT CITY OF NQRYYALK Keith Ryan,Mayor Tom Phillips,Mayor Date CITY OF CARLISLE CITY OF POLK CITY Ruth Randleman,Mayor Date Jason Morse,Mayor Date CITY QF CLIVE CITY OF PLEASANT HILL Scott Cirksena,Ivlayor Date Sara Kurovski,Mayor Date CITY OF DES MOINES CITY OF URBAN DALE /l r/ Franklin Cownie,Mayor Date Bo And ' aYor Date CITY OF WAUKEE 'll Peard,ayor CITY OF WEST DES MOINES Steve Gaer,Mayor CITY OF WINDSOR HEIGHTS Diana Wiliits,Mayor DALLAS COUNTY Chair POLK COUNTY ,Chair WARREN COUNTY Doug Shuii,Chair of the Board of Supervisors CITY OF WAUKEE Bill Peard,Mayor CITY OF WEST ES MOINES St r,or Date CTIY OF WINDSOR HEIGHTS Diana Willfts,Mayor Date DALLAS COUNTY Brad Goiightiy,Chair POLK COUNTY Angela Connolly,Chair Date CITY OF WAUKEE Bill Peard,Mayor Date CITY OF WEST DES MOINES Steve Gaer,Mayor Date CITY OF WINDSOR HEIGHTS Diana y"illhs,Mayor Date CITY OF GRIMES Tom Armstrong,May'r Date DALLAS COUNTY Brad Golightly,Chair Date POLK COUNTY Angela Connolly,Chair Date