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Home My WebLink About2020-01-20-I01M Westown Meadows Park_Change Order 3AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: January 20, 2020 AGENDA ITEM:Consideration of approval of Change Order No. 3 to Ball Team, LLC, for the Westown Meadows Park Project increasing the contract in the amount of $1,061.00. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Change Order No. 3 to Ball Team, LLC, in the amount of $1,061.00 includes a credit towards overages paid by the City for geotechnical expenses, exchange/upgrade of door hardware for the restroom and storage room, and additional earthwork and seeding of areas outside the perimeter of the site. This change order also extends the contract deadline to June 1, 2020 to accommodate for site seeding and germination. The contractor plans to seed as early as weather allows and anticipates having full establishment to fulfill stormwater requirements by June 1, 2020. Representatives from Shive- Hattery and City Staff have reviewed the quantities and find them to be accurate. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Approve Payment RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Change Order No. 3 PREPARED BY: Matt Jermier REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1M Project # 418110-0 Shive-Hattery, Inc. | 4125 Westown Pkwy | Suite 100 | West Des Moines, IA 50266 | 515.223.8104 | shive-hattery.com January 14, 2019 TO: Matt Jermier, Parks and Recreation Director City of Waukee 805 University Ave Waukee, IA 50263 RE: Change Order #3 City of Waukee – Westown Meadows Park SH Project # 418110-0 Dear Mr. Jermier, Attached please find a Change Order for the Westown Meadows Park project. The Change Order includes the following items: • A credit towards overages paid by the City for geotechnical expenses. • Exchange/upgrade of door hardware for the restroom and storage room. • Additional earthwork and seeding of areas outside the perimeter of the site. • Modification of the completion date to June 1, 2020 to accommodate site seeding. We have reviewed each of the Change Order Requests which are attached to this letter and recommend approval. If City staff concurs with this change order, we recommend the City of Waukee increase the contract price in the amount of $1,061.00 resulting in a total contract amount of $658,873.00 Sincerely, SHIVE-HATTERY, INC. Emily C. Naylor Project Manager Enc. Change Order #3 COR #011 & #012 Memo regarding Completion Date Modification & Shared Materials Testing WESTOWN MEADOWS PARK Parks & Recreation 805 University Avenue Distribution: Waukee, IA 50263 Owner __X__ Phone: (515) 978-0007 Engineer__X__ Contractor__X__ Other _____ Contractor:Ball Team, LLC 10550 New York, Suite 100 Urbandale, Iowa 50322 April 3, 2019 1 LS ($3,020.00)1.000 ($3,020.00) 2 COR-011 LS $431.00 1.000 $431.00 3 COR-012 LS $3,650.00 1.000 $3,650.00 $1,061.00 $651,853.00 $5,959.00 $657,812.00 $1,061.00 $658,873.00 244 Days Owner:City of Waukee □ ≤$500 Department Director X_______________________________________Date__________________Date___________________ □ $501 to $2,500 City Administrator X_______________________________________Date__________________Date___________________ □ >$2,501 City Council approved or ratified at Council meeting on Date___________________ The new Contract Sum including this Change Order will be Date THE CONTRACT IS CHANGED AS FOLLOWS: Item No.Value AdjustmentQuantity AdjustmentUnit PriceUnit Additional site grading and seeding at perimeter, outside construction limits Item Code 1/14/2019 Additional geotechnical expenses Date: Signature: Recommended By: Project Title Shive-Hattery Project File Number Change Order Number The Contract Time will be changed by CHANGE ORDER SUMMARY TOTAL The Original Contract Sum was Net Change by previously authorized Change Orders The Contract Sum prior to This Change Order was The Contract Sum will be increased by this Change Order in the amount of Waukee Project File Number Description Door Hardware Date: Signature: Name: Emily Naylor Title: Project Manager NOT VALID UNTIL SIGNED BY THE CONTRACTOR, OWNER'S REPRESENTATIVE (if applicable) AND OWNER Shive-Hattery, Inc. Checked By: City of Waukee Signature: Name: Title: Date: Ball Team, LLC Contractor: Name: Title: 3 CHANGE ORDER #3 Orig. Contract Amount & Date City of Waukee - Westown Meadows Park 418110-0 $651,853.00 P:\Projects\DM\4181100\Construction\CASupport\CO\ChangeOrder#03\ChangeOrder#03.xlsx 1 of 1 Project 418110-0 January 14, 2020 Matt Burch Ball Team 10550 New York Avenue, Suite 100 Urbandale, IA 50322 RE: Westown Meadows Park Completion Date Modification & Shared Materials Testing Dear Matt: This memo is intended to clarify and document the owner’s expectations which are to prepare the seedbed and seed as soon as possible in the Spring of 2020. Establishment of seeded areas is anticipated to occur on or before June 1, 2020 and should the weather prohibit the earthwork operations necessary to properly prepare the seedbed, additional contract extension will be considered. Regarding the additional costs incurred by the owner for material testing relating to concrete flatwork, the owner appreciates Ball Team’s willingness to pay for 50% of the overage as of January 14, 2020 in the amount of $3,020.00. Any additional testing required for possible paving replacement after January 14, 2020 shall be paid for entirely by Ball Team. The proposed Change Order #3 will extend the contract completion date by extended 244 days and the completion date will become June 1, 2020. Sincerely, SHIVE-HATTERY, INC. Emily Naylor Project Manager /EN Copy: Matt Jermier, City of Waukee Garrett King, Ball Team 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee Westown Meadows Park 230 W. Hickman Rd. Project No: 19-032 Waukee, IA 50263 Reference No:CR #11 Date: October 7, 2019 Description: Remove exisitng deadbolt and thumbturn and replace new ADA deadbolt and thumbturn on restroom door. TOTAL:$431 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#11ADA TumbturnCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL 01.001Project Superintendent1HR0.00$75$0$0$0$0$7501.012Project Engineer1HR0.00$65$0$0$0$0$6508.111Door Hardware1LS0.00$0$0$0$0$268$268Walsh $140 $0 $0 $268 $408General Liability Insurance0.75%$3Contractor Fee5.00%$20 TOTAL$431Signature: Date: Waukee Westown Meadows Park10.7.19Garrett King Page 1 of 1 Printed Oct 7, 2019 3:19 PM 2 Field Labor 1 Deadlock 475 LA KEYWAY 26D (L-SHOP KEY STD) CHANGE OUT DEADBOLTS key to work order 39507 Qty Product Description Ball Team, LLC 10550 New York Ave. Suite 100 Urbandale, IA 50322 Customer:Ship To: WAUKEE WESTOWN MEADOWS PARK 2445 SE WILLOWBROOK DR Waukee, IA 50263 Tel: (515) 440-4544 Fax: (515) 457-8265 Account Code : : 1822 Terms Salesperson : Net30 Michelle Smith : : Purchase Order # Shipped Via Order Name :WAUKEE WESTOWN NEW DEADBOLT FOR RESTROOM Customer Job #:DSM Install 418403Quote # Quote Date Oct 7, 2019: : Expiration Date Jan 5, 2020: Quote Tel: 515-262-9822 Fax: 515-262-8315 Des Moines, IA 50317 Walsh Door & Security 2600 Delaware Ave The above prices are quoted subject to acceptance prior to expiration date listed above and credit approval by an officer of our company. State and local taxes are not included unless specifically noted. Material will be billed proportionately as shipped. Full amount of invoice due when rendered, retainage is not acceptable. On shipments made by common carrier consigned to the customer, all claims for damages in transit must be filed by consignee. We do not include cost of unloading, storage or protection of material at jobsite. 268.00Pre-Tax Total : 004 - IA-POLK - 6%16.08: Quote Total 284.08: 10550 New York Avenue, Suite 100 Urbandale, IA 50322 Office: 515.440.4544 Owner:City of Waukee Project:Waukee Westown Meadows Park 230 W. Hickman Rd. Project No: 19-032 Waukee, IA 50263 Reference No:CR #12 Date: November 8, 2019 Description: Additional Grading and seeding at perimeter of site. Feather site into neighboring properties - work outside of grading limits shown on plans. TOTAL:$3,650 Accepted by: City of Waukee Date: cc: File (1) Owner Change Request Dated: Prepared by: CR-#12Additional grading outside grading limitsCOST CODE DESCRIPTIONQTY UTLABOR UNIT LABORMATL UNITMATERIAL (w/tax) EQUIP SUB TOTAL 01.001Project Superintendent3HR0.00$75$0$0$0$0$22501.012Project Engineer1HR0.00$65$0$0$0$0$652.231Grading1LS0.00$0$0$0$0$1,500$1,500Iowa Pipe and Grading02.173Seeding0.38Acre0.00$0$0$4,373$0$0$1,662Unit Price from Bid Form $140 $4,373 $0 $1,500 $3,452General Liability Insurance0.75%$26Contractor Fee5.00%$173 TOTAL$3,650Signature: Date: Waukee Westown Meadows Park11.8.19Garrett King