HomeMy WebLinkAbout2020-04-20-J01B 04062020_04132020_minutesWAUKEE CITY COUNCIL MINUTES
April 6, 2020
*Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as
holding the meeting in person was impossible or impractical.
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. electronically via Zoom pursuant to the electronic meeting provisions of Iowa
Code Sections 21.4(1)(b) and 21.8.
(B) Pledge of Allegiance (temporarily suspended)
(C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R.
Lyon (electronically), Ben Sinclair (electronically). Absent: None.
Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Public
Works Director/City Engineer Rudy Koester, Development Services Director Brad Deets, IT
Director Son Le, Police Chief John Quinn, Fire Chief Clint Robinson (electronically), Human
Resource Director Michelle Lindsay (electronically), City Clerk Rebecca D. Schuett, City
Attorney Steve Brick (electronically).
(D) Open Forum (temporarily suspended)
(E) Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays:
None. Motion carried 5 – 0.
(F) Monthly Mayor’s Report – Mayor Clarke reported on the City’s response to the COVID-19
health crisis and ask all to follow social distancing recommendations.
(G) Presentations: None
(H) Public Hearings:
1) On an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by
amending Chapter 169.01, Establishment of Districts; Provisions for Official Zoning
Map, by repealing said section and enacting in lieu thereof the readoption of the
Official Zoning Map – Mayor Clarke opened the public hearing and asked if any written
correspondence had been received; City Clerk Schuett replied in the negative. Development
Services Director Deets briefly reviewed the zoning map amendments. No comments were
made by the public in attendance.
2) On the vacation and disposal of a street or alley pursuant to Iowa Code Sections
354.23, 364.12(2)(A) and 364.7 (2020) [Elm Street] – Mayor Clarke opened the public
hearing and asked if any written correspondence had been received; City Clerk Schuett
replied in the negative. Development Services Director Deets briefly reviewed the proposed
vacation of a portion of Elm Street. As Elm St. is a dead end and is limited for possible
extension, City staff recommends the vacation. Mr. Deets noted that all surrounding
property owners were notified of the proposed vacation. No comments were made by the
public in attendance.
3) On a proposed City of Waukee FY2021 budget – Mayor Clarke opened the public hearing
and asked if any written correspondence had been received; City Clerk Schuett replied in the
negative. Finance Director Burkhart highlighted certain areas of the proposed budget,
included a proposed reduction in the property tax levy. She then reviewed expenditures,
revenue sources, staffing changes, capital projects and utility rate changes. Mayor Clarke
asked for public comment on the matter: 1) Ron Marr, 2935 SE Timberline Dr., noted that
the proposed water and sewer rates were described as a 3% increase but that his math
showed a 6% increase, instead. Mayor Clarke replied that the percentage is based on the
average monthly bill and usage, but that staff would analyze the numbers to ensure
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accuracy. Mr. Marr voiced his appreciation to the council for not increasing property taxes,
especially during the current economic climate.
4) On a proposed Capital Improvement Program for Fiscal Years 2021-2025 – Mayor
Clarke opened the public hearing and asked if any written correspondence had been
received; City Clerk Schuett replied in the negative. Finance Director Burkhart briefly
reviewed the proposed plan, noting that some parks projects may need to be pushed back if
LOST revenues are not as expected. The majority of the plan is dedicated to roads and
some gas utility projects. Ms. Burkhart reviewed the major funding sources for CIP projects.
No comments were made by the public in attendance.
5) On plans, specifications, form of contract and estimate of cost [ADA Sidewalk Curb
Ramp Construction Along U.S. Highway 6 Project] – Mayor Clarke opened the public
hearing and asked if any written correspondence had been received; City Clerk Schuett
replied in the negative. Public Works Director/City Engineer Koester briefly reviewed the
project, which includes four locations along Hickman Rd./Highway 6 and one at Painted
Woods Dr./Arrowhead Dr. These are the first improvement projects as part of the City’s ADA
Transition Plan. The projects along Hickman Rd. include a 50/50 cost sharing with the Iowa
Department of Transportation (IDOT). No comments were made by the public in
attendance.
(I) Public Hearing Action Items:
1) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by amending Chapter 169.01, Establishment of
Districts; Provisions for Official Zoning Map, by repealing said section and enacting in
lieu thereof the readoption of the Official Zoning Map [introduction; first reading] –
Council Member Crone introduced the ordinance and moved to approve the first reading in
title only; seconded by Council Member Sinclair. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
2) Resolution: Consideration of approval of a resolution approving the vacation and
disposal of a street or alley pursuant to Iowa Code Sections 354.23, 364.12(2)(A) and
364.7 (2020) [Elm Street]– Council Member Lyon moved to approve the resolution;
seconded by Council Member Crone. Development Services Director Deets noted that the
City had the proposed vacation area appraised at a value of $57,000. JDS Real Estate
Investments provided the City with an offer to purchase the vacated area at the appraised
value. City staff recommends approval of the vacation and acceptance of the offer to
purchase. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Absentions: Bergman (due to a professional conflict of interest). Motion carried 4 – 0 – 1.
(Resolution #2020-114)
3) Resolution: Consideration of approval of a resolution adopting the City of Waukee
FY2021 budget – Council Member Lyon moved to approve the resolution; seconded by
Council Member Bottenberg. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-115)
4) Resolution: Consideration of approval of a resolution approving City of Waukee
Capital Improvement Program for Fiscal Years 2021-2025 – Council Member Bottenberg
moved to approve the resolution; seconded by Council Member Lyon. Results of vote: Ayes:
Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution
#2020-116)
5) Resolution: Consideration of approval of a resolution adopting the City of Waukee
2020 Fee Schedule – Council Member Bottenberg moved to approve the resolution;
seconded by Council Member Crone. City Clerk Schuett briefly reviewed the departments
that recommend fee schedule amendments. Results of vote: Ayes: Bergman, Bottenberg,
Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-117)
6) ADA Sidewalk Curb Ramp Construction Along U.S. Highway 6 Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Lyon moved
to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes:
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Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
(Resolution #2020-118)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Lyon moved to approve the resolution; seconded by Council Member Crone.
Public Works Director/City Engineer Koester reviewed the bid tabulation, noting that the
low bid was greater than the engineer’s estimate. After review of the bids and in
consideration of project cost sharing with the Iowa Department of Transportation (IDOT),
City staff recommends awarding the contract to JT Concrete of West Des Moines, IA, in
the amount of $133,473.80. Mr. Koester added that staff doesn’t believe that rebidding
the project would generate any better results. Council Member Sinclair asked for
clarification on cost sharing with the IDOT; Mr. Koester noted that the IDOT would share
in the cost of improvements along Hickman Rd. but not for the one location at Painted
Woods Dr./Arrowhead Dr. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0. Contract awarded to JT Concrete of West
Des Moines, IA. (Resolution #2020-119)
(J) Action Items:
1) Consent Agenda: Council Member Lyon moved to approve the Consent Agenda; seconded
by Council Member Sinclair.
Ron Marr, 2935 SE Timberline Dr., addressed the council and requested deferring action on
the water and sewer rate ordinances. Mayor Clarke clarified that the ordinances were only
on their second reading and there was time for Mr. Marr’s concerns to be addressed before
the third reading.
Results of vote on Consent Agenda: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0.
A. Consideration of approval of 04/06/2020 Bill List; 03/31/2020 Payroll:
Total Unpaid Bills Presented for Approval : $911,931.80
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 5,477.88
(B) After Last Council Meeting 73,479.88
(C) Payroll Taxes & Reimbursements 268,834.14
(D) Utility Refunds 1,868.70
Payroll Checks Issued:
(E) 03/31/2020 262,590.12
** Credit Card & Other Detail also included in "F" 361,709.16
*TOTAL* $1,885,891.68
FY 2020 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $13,943,062 $11,142,264 $14,020,573 $7,122,716
060 Road Use Tax Fund 2,138,253 1,432,196 2,311,200 1,673,663
080 Library Foundation - -- -
085 Asset Forfeitures - - -1,525
091 Hickman West Indust Park TIF 1,286,851 - 771,203 490,974
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 2,362,479 2,192 3,361,940 2,012,155
094 Gateway Urban Renewal 513,306 76,037 719,800 381,906
095 Autumn Ridge Urban Renewal 312,757 401 450,140 231,806
096 Waukee West Urban Renewal - 23,189 - -
097 Southwest Business Park - 205 - -
098 Waukee Central URA - 452 - -
110 Debt Service Fund 8,633,160 1,148,776 9,932,739 2,475,268
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111 Special Assessments Fund - - 17,250 5,417
210 Employee Benefits Fund 2,325,000 - 2,312,728 1,306,089
211 Local Option Sales Tax 4,271,424 - 2,372,500 1,630,513
212 Public Improvement Fund 1,500,000 - 1,000,000 1,507,863
327 Capital Projects 26,670,000 4,981,337 24,718,054 5,601,341
330 City Wide SA Sidewalk Project - - - 2,771
510 Water Utility Fund 4,650,714 3,148,227 5,217,600 4,684,677
520 Sewer Utility Fund 6,068,846 3,621,525 5,460,700 5,200,658
521 University Ave Trunk Sewer Project - - - 33,855
522 Waste Water Treatment Pl - - - 582
523 E Area Pump Sta Treatment - - - 2,040
540 Gas Utility Fund 7,442,383 4,967,938 7,144,800 6,714,540
560 Storm Sewer Utility Fund 2,111,803 389,171 992,450 811,560
570 Utility Bill Fund 372,960 249,859 372,860 264,458
590 Solid Waste Collect & Rcycl Fund 1,278,400 991,237 1,357,400 1,037,120
750 Golf Course Fund 744,153 498,461 666,700 457,489
810 Equipment Revolving Fund 60,000 - 20,500 2,352
*TOTAL* $86,685,551 $32,673,466 $83,221,137 $43,653,338
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 04/06/2020:
BREWER, BRIDGET UTILITY REFUND $113.71
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 8,089.13
COMMUNICATIONS WORKERS OF
AMERICA CWA LOCAL 7102 UNION DUES 689.17
DJR CONSTRUCTION LLC UTILITY REFUND 57.98
EFTPS FICA TAX WITHHOLDING 97,561.25
ELLIS, TAYLOR UTILITY REFUND 100.00
FIRST AMERICAN BANK UTILITY REFUND 350.64
HALE DEVELOPMENT CO LLC UTILITY REFUND 146.36
HELTON, MICHAEL A UTILITY REFUND 100.00
HUBBELL HOMES LC UTILITY REFUND 283.73
HUBBELL HOMES LC UTILITY REFUND 12.55
HUBBELL HOMES LC UTILITY REFUND 52.65
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 9,181.03
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 1,197.08
IPERS IPERS DEDUCTIONS 115,498.66
LUDWIG, NATE UTILITY REFUND 50.00
MATTHIAS, JILL E UTILITY REFUND 69.46
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 49.58
NORRIS, MICHAEL UTILITY REFUND 7.91
PROSKEY, KRISTEN B UTILITY REFUND 100.00
PROSKEY, KRISTEN B UTILITY REFUND 100.00
PROSKEY, KRISTEN B UTILITY REFUND 100.00
SMITH, DOUGLAS UTILITY REFUND 67.48
SWEENEY, CASSANDRA L UTILITY REFUND 34.05
TOTAL ADMINISTRATIVE SERVICES
CORP SECTION 125 MEDICAL DEDUCTIONS 5,660.92
TREASURER STATE OF IOWA STATE WITHHOLDING TAXES 30,667.67
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 48.33
VOS, MATTHEW N UTILITY REFUND 122.18
WAUKEE AREA CHRISTIAN SERVICES
WAUKEE AREA CHRISTIAN SERVICES
DEDUCTION 61.75
WAUKEE BETTERMENT FOUNDATION
WAUKEE BETTERMENT FOUNDATION
DEDUCTION 104.16
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 25.41
BANK OF AMERICA JANUARY 2020 STATEMENT 9,100.25
CLAYTON ENERGY CORPORATION JANUARY 2020 COMMODITY 349,296.45
US POSTAL SERVICE FEBRUARY 2020 LATE NOTICES 511.06
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US POSTAL SERVICE JANUARY 2020 ACH & REGULAR BILLS 2,801.40
NATHAN WISE REIMBURSEMENT FOR N-95 MASKS 102.66
LIVING MAGAZINES WAUKEE CALENDAR PAGE 400.00
VERIZION WIRELESS MARCH 2020 STATEMENT 4,975.22
HOPKINS & HUBNER, P.C. 205 ASHWORTH DRIVE OFFER FEE 500.00
NATIONWIDE OFFICE CLEANERS LLC GARBAGE BAGS/PAPER TOWELS 253.22
STIVERS - VEHICLES 2020 FORD F-550/F-250 66,737.00
US POSTAL SERVICE
FEBRUARY & MARCH 2020 ACH &
REGULAR BILLS 5,989.66
*TOTAL* $711,369.76
UNPAID BILLS PRESENTED FOR APPROVAL 04/06/2020:
ACCESS SYSTEMS LEASING COPIER/PRINTER LEASE $3,936.32
ADEL AUTO PARTS
PLIERS/FUEL
MIX/FILTERS/CONNECTORS 245.87
AHEAD LLC MICROFIBER TOWELS 332.93
AHLERS & COONEY PC ALICE NIZZI PARK 4,133.00
AMAZON.COM AC ADAPTER FOR IDEAPAD 1,176.48
AMERICAN ABSTRACT 805 UNIVERSITY 365.00
ANKENY SANITATION INC. 20YD FLAT DUMP/RETURN 188.28
AT&T MOBILITY MARCH 2020 STATEMENT 149.53
AUTOMATIC DOOR GROUP INSTALL ELECTRIC LOCKS ON DOORS 3,438.29
BAX SALES, INC LOCK NUTS, CLAMPS, CABLE TIES 748.27
BDI SIGNS BUSINESS DESIGNS, INC BANNERS 619.75
BLACK CLOVER ENTERPRISES LLC HATS 355.26
BLACK HILLS ENERGY MARCH 2020 STATEMENT 2,891.25
BOOT BARN, INC UNIFORMS-YOUSO 1,415.41
BSN SPORTS SOFTBALLS 576.96
C2G CORPORATION BRAKE CLEANER 161.64
CALLAWAY GOLF GOLF BALLS 232.08
CAPITAL CITY EQUIPMENT COMPANY CLAMP TUBE 8.98
CENTURYLINK MARCH 2020 STATEMENT 274.17
CERTIFIED POWER INC CO SPL END YOKE 106.28
CFI SALES INC VALVES 99.00
CINTAS CORPORATION FIRST AID KIT SUPPLIES 1,039.22
CITY OF WAUKEE MARCH 2020 STATEMENT 6,772.70
CITY OF WAUKEE - AR FEBRUARY 2020 ENGINEERING FEES 3,525.00
CLAYTON ENERGY CORPORATION MARCH 2020 RESERVATION 261,794.82
CONFLUENCE
WAUKEE ATHLETIC COMPLEX AND
PARK 1,216.75
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES, INC MARCH 2020 STATEMENT 1,852.58
CONSTRUCTION & AGGREGATE
PRODUCTS, INC. HOSE/BALL VALVE/NOZZLE/REDUCER 166.78
CONVENTIONS SPORTS & LEISURE
INTERNATIONAL, LLC FEASIBILITY STUDY 5,000.00
CORE & MAIN LP OCTAVE METER W/FLOAT 3,945.97
COSTAR REALTY INFORMATION, INC. COSTAR SUITE 395.00
CUMMINS CENTRAL POWER FILTERS 528.78
DES MOINES REAL ESTATE SERVICES APPRAISAL 2,000.00
DES MOINES REGISTER CITY HALL SUBSCRIPTION 32.00
DES MOINES WATER WORKS MARCH 2020 STATEMENT 37,019.85
DOG WASTE DEPOT DOG WASTE BAGS 392.00
EARL MAY SEED & NURSERY PEAT MOSS 164.85
EJS SUPPLY, LLC AQUAPHALT 6.0 - 50LB BUCKETS 1,439.42
ELECTRIC PUMP & TOOL INC REPLACEMENT TIMER IN PUMP 714.70
FAREWAY STORES, INC.
BREAD/PEANUT
BUTTER/KETCHUP/RANCH 115.47
FARNSWORTH GROUP, INC PUBLIC WORKS EXPANSION 52.25
FASTENAL COMPANY EAR PLUGS/WARMING PACKS/ 636.90
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GLOVES/EYEWEAR
FIRST CHOICE COFFEE SERVICES COFFEE 103.99
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC ENGINEERING SERVICES 228,648.26
GALL'S INC BOOTS - OAKLEY 125.00
GOVERNMENT FINANCE OFFICE MEMBERSHIP - BURKHART 170.00
GRAHAM TIRE OF DES MOINES TIRES 1,248.96
GRAND CONSULTING
PUBLIC SAFETY/LIBRARY NETWORK
CABLE PULLS 617.50
GREENSLADE TOWING TOWING SERVICES 90.00
HANDICOMP GOLF HANDICAPS 125.00
HEARTLAND TIRE & AUTO TIRE ROTATION 20.00
HILLYARD INC PAPER TOWELS/BATH TISSUE/SOAP 407.64
I-80 TRAILERS RAMP DOOR BUMPER 18.00
INDUSTRIAL SALES COMPANY INC DRISCO 6500 IPS 4X40 / 2X500 / WIRE 18,942.99
INTERSTATE ALL BATTERY CENTER BATTERIES 215.50
INTERSTATE POWER SYSTEMS FILTERS 140.18
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES GAS TRAINING 8,531.98
IOWA DEPT OF TRANSPORTATION 10.0 LATH 50/BUNDLE 163.00
IOWA MEDICAID REFUND INCIDENT 150460 540.05
IOWA ONE CALL FEBRUARY 2020 STATEMENT 259.90
IOWA PLAINS SIGNING INC ROLL OF WHITE TEMP TAPE 360.00
IOWA PUMP WORKS, INC. CHECK VALVE 420.64
KIMBALL MIDWEST TUBE/PUSH-IN UNION 601.86
KONICA MINOLTA BUSINESS SOLUTIONS
USA INC MAINTENANCE FEBRUARY 2020 95.09
KOONS GAS MEASUREMENT METERS 4,324.90
LINDA OLSON DAMAGED MAILBOX REPLACEMENT 110.20
LOGAN CONTRACTORS SUPPLY INC NOSE PANEL 995.35
LOGOED APPAREL & PROMOTIONS KELLER - INSULATED BIBS 1,467.33
MAEVE GONZALEZ SHELTER RENTAL REFUND 90.00
MARK STUCHEL INC. STD F/DR+ COMWR 133.00
MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 3,154.02
MEDIACOM MARCH 2020 STATEMENT 143.43
MENARDS POST MOUNT COMBOS 819.40
MICHAEL SWAIN FURNACE REBATE 150.00
MID AMERICAN ENERGY MARCH 2020 STATEMENT 7,548.01
MID-IOWA SOLID WASTE EQUIPMENT CO
ENZ 04.100AV ROTOJET NOZZLE, KBRV
ROTATING 1" 2,365.25
MIDWEST ALARM SERVICES ALARM SERVICES 4/2020 - 3/2021 1,459.80
MIDWEST BEARING & SUPPLY NATIONAL SEAL 107.34
MIDWEST UNDERGROUND SUPPLY 3" CLAMP 42.58
MIDWEST WHEEL COMPANIES KITS/SEAL 241.38
MI-FIBER, LLC APRIL 2020 STATEMENT 438.15
MILLER & SONS GOLF CARS, LLC 36 GOLF CARS 96,178.00
MOTOROLA SOLUTIONS, INC ACCESSORY REPLACEMENT KIT 100.00
MUNICIPAL SUPPLY, INC. CONNECTOR/GASEKTS 970.00
MURPHY TRACTOR & EQUIPMENT RADIATOR 1,531.27
MUTUAL OF OMAHA APR '20 LIFE & DISABILITY PREMIUM 4,632.23
MYTOWN MAGAZINES MARCH/APRIL 2020 ADVERTISING 1,200.00
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES/SUPPLIES 4,300.47
NEIGHBORHOOD BUILDERS, LLC RENTAL INSPECTION REFUND 50.00
NOVOTX ELEMENTS XS FIRST YEAR SOFTWARE 13,750.00
O'HALLORAN INTERNATIONAL, INC. BRAKE REPAIR 393.98
OPG-3, INC. CITY CLERK CAPTURE FILING 2,775.00
ORKIN PEST CONTROL PEST CONTROL 247.65
OVERHEAD DOOR COMPANY DOOR REPAIRS 5,707.90
P & W GOLF SUPPLY LLC COINS FOR BALL MACHINE ON RANGE 317.78
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PATRICIA GRAZIANO REFUND - KARATE/LITTLE NINJAS 20.00
PHIL DICKEY LITTLE NINJAS 732.00
PITNEY BOWES LETTER OPENER MAINTENANCE 198.67
PLUMB SUPPLY COMPANY
M18 FUEL 2-TOOL HAMMER
DRILL/IMPACT DRIVER 443.08
POLK COUNTY HEATING & COOLING WATER HEATER INSTALLED 1,190.00
RJ LAWN SERVICE INC SPRING CLEAN UP 528.00
ROLLING THUNDER STAGE RENTAL - BACOON SIZZLES 800.00
SHI INTERNATIONAL CORP
VIRTUAL MEETING HARDWARE
BUNDLE 8,418.00
SHIVE HATTERY INC. WARRIOR LANE IMPROVEMENTS 65,388.58
SHOTTENKIRK CHEVROLET-PONTIAC MATS 213.63
SNYDER & ASSOCIATES INC TRAFFIC SIGNAL ENHANCEMENTS 18,372.50
SPRAYER SPECIALTIES INC DUST CAP 123.24
STAPLES BUSINESS CREDIT POST-ITS/PAPER/PLATES 739.11
STATE STEEL OF DES MOINES FLOOR PLATE 633.30
STIVERS FORD SHUTTER FIX 266.50
STUDIO BEA DANCE
2 TO MOVE SPRING 2020 COVID-19
CANCELLATION 37.34
SUMMIT SUPPLY CORPORATION OF
COLORADO INFANT SWINGS 439.00
TAYLOR MADE GOLF COMPANY GOLF BALLS 825.56
TEAM SERVICES INC NW 10TH STREET IMPROVEMENTS 1,406.30
TERMINAL SUPPLY CO. OPTI-SEAL 60.99
THE HOME DEPOT PRO PAPER PRODUCTS FOR PARKS 378.31
THE WALDINGER CORP PREVENTATIVE MAINTENANCE 3,387.86
THOMSON REUTERS - WEST WEST INFORMATION CHARGES 236.28
TIFCO INDUSTRIES PLUG/CARGO STRAP/RETAINERS 256.39
TIM WEBER FURNACE/THERMOSTAT REBATE 180.00
TITLEIST GOLF BALLS 1,370.56
TWO RIVERS INSURANCE SERVICES 1095 SERVICE FEE FOR 2019 TAX YEAR 250.00
TYLER TECHNOLOGIES INC
ENERGOV MAINTENANCE MAY 2020 -
APRIL 2021 5,615.81
UNIVERSAL PRINTING SERVICES GAS SAFETY BROCHURE 6,950.71
US CELLULAR MARCH '20 STATEMENT 686.76
US DEPT OF TRANSPORTATION
FY 2020 PIPELINE SAFETY USE FEE
ASSESSMENT 4,976.58
UTILITY SAFETY AND DESIGN INC. DESIGN SERVICES 4,285.00
VAN-WALL EQUIPMENT INC BALL HARVESTER 4,496.50
WAUKEE COMMUNITY SCHOOL -
FACILITY RENTALS ADULT VOLLEYBALL GYM RENTAL 1,200.00
WAUKEE COMMUNITY SCHOOL DISTRICT
- FUEL FEBRUARY 2020 STATEMENT 7,224.79
WAUKEE HARDWARE & VARIETY FEBRUARY 2020 STATEMENT 349.84
WAUKEE POWER EQUIPMENT AIR FILTER 62.51
WAUKEE ROTARY CLUB MEMBER DUES - MOERMAN/QUINN 500.00
WEST DES MOINES WATER WORKS APRIL 2020 WATER TOWER RENT 838.35
*TOTAL* $911,931.80
PAYROLL 03/31/2020:
ABRAMOWITZ, LEVI $1,656.97
ADKINS, COREY 1,519.11
AHRENS, ELIZA 1,427.23
ALDRICH, SHAWN 1,968.02
ANDERSON, SARA 1,565.91
ARIAS, HECTOR 2,800.62
ARMSTRONG, BRETT 1,765.02
BAKER, RANDY 1,885.42
BAUMAN, LISA 1,436.09
BROWN, NATHAN 2,132.00
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BRUNS, RACHEL 2,211.05
BURKHART, LINDA 3,154.07
CAMPBELL, SCOTT 2,273.70
CARPENTER, PAUL 1,864.50
CARROLL, JOSEPH 2,141.07
CHRISTENSEN, ABAGAIL 1,400.05
CICHOSKI, KELLI 1,887.53
CLEMEN, ANTHONY 2,581.95
COGGESHELL, LEE 1,664.36
COLE, JACOB 421.11
CORKREAN, JENNIFER 2,025.07
COUGHLIN, TONI 1,584.20
CROSS, JONATHAN 656.74
CUNNINGHAM, DEANA 317.69
CUNNINGHAM, SCOTT 2,766.69
DANIEL, COLE 1,510.57
DEBOER, MELISSA 2,473.50
DEETS, BRADLY 3,605.09
DEZEEUW, DAVID 2,446.86
DODGE, JUSTIN 2,112.98
DUTCHER, DAN 3,902.95
EASTCOTT, JOSHUA 1,764.83
EDWARDS, DANAE 1,954.72
ELLIS, NICOLE 818.18
EVANS, SUMMER 2,600.20
FLUGGE-SMITH, JAMIE 1,850.66
FREDERICK, JUSTIN 2,048.36
FREDERICKSEN, BROCK 1,371.71
FROEHLICH, WILLIAM 944.52
FRUEH, JEREMIAH 1,746.47
FURRY, ALISSA 356.08
FYFE, JUSTIN 718.53
GIBSON IV, WILLIAM 1,981.48
GILCHRIST, NICHOLAS 1,760.24
GILMORE, JOANNA 961.46
GITZEN, ROBERT 2,334.02
GROVE, BRIAN 463.84
GUESS, CHRISTOPHER 1,527.17
GUESS, KATHRYN 2,054.99
HANSON, LAURA 1,785.68
HARDIN, THOMAS 363.39
HEIMANN, RONALD 2,457.94
HENKENIUS, JODY 1,141.07
HENTGES, ERIC 2,401.61
HERRICK, ROBERT 2,077.95
HILGENBERG, ADAM 2,155.48
HUSTED, TROY 2,034.29
HUTTON, JOSHUA 2,156.23
JERMIER, MATTHEW 3,037.46
JONES, BRIAN 258.40
KAPPOS, SARA 2,676.17
KASS, ANDREW 2,512.92
KASZINSKI, BRETT 697.84
KELLER, CHRISTOPHER 1,930.44
KICKBUSH, CHRISTOPHER 1,679.62
KIES, SUSAN 1,927.65
KINNEY, SCOTT 1,732.35
KLEINWOLTERINK, COLE 699.95
9
KLEPINGER, KRISTIN 518.80
KLEVER, JUDY 1,247.43
KOESTER, RUDY 3,010.21
KURTH, TIMOTHY 1,766.07
LARSON, KENNETH 168.55
LARSON, KRISTINE 2,926.32
LAUGHRIDGE, DANIEL 1,889.97
LE, SON 2,543.64
LEITCH, JEFFREY 415.84
LEMKE, NEIL 2,641.20
LEVSEN, BRYAN 1,639.65
LINDSAY, MICHELLE 1,984.11
LONG, JEREMY 3,547.22
LYNCH, JEREMY 1,368.91
MANNING, JOSHUA 2,175.65
MAREAN, JOSHUA 1,561.81
MAREK, JAMES 685.23
MCCAY, BRENDA 288.78
MCCOY, CARA 753.31
MELLENCAMP, JEFFREY 2,705.63
MERICAL, KASSIDY 203.47
MINAR, VANESSA 841.55
MINIKUS, JOSHUA 2,061.99
MOERMAN, TIMOTHY 4,185.70
MORRIS, ASHLEY 1,702.42
MURRA, BRIAN 2,116.35
NELSON, DAVID 1,421.88
NICHOLS, ANDREW 1,722.00
NIEBRUGGE, KELLY 311.63
OAKLEY, JON 2,093.34
OLBERDING, MCKENNA 1,596.96
OLDHAM, JAMES 964.60
OSBORN, RYAN 128.92
OSTRING, KATHLEEN 1,853.75
OWENS, TANNER 766.29
PARISH, TONJA 1,598.07
PATTERSON, KEVIN 1,624.76
PERDRIAU, MARIE 791.85
PERKINS, JACOB 1,734.18
PETERSON, KATIE 1,599.47
PETTIT, BRANDON 2,391.74
PIZINGER, JAMES 1,462.66
PORTER, NICKOLAS 391.06
PURVIS, KATHRYN 1,518.21
QUINN, JOHN 3,592.17
RASH, RONALD 2,155.96
RICHARDSON, DACE 1,709.36
RICHARDSON, ELIZABETH 1,975.96
ROBBINS, CORBY 1,793.56
ROBINSON, CLINT 3,632.41
ROYER, TIMOTHY 3,034.24
SAGER, AARON 843.98
SCALETTA, ANGALEA 1,592.72
SCHAUFENBUEL, KARI 1,417.09
SCHETTLER, RODNEY 1,879.38
SCHUETT, REBECCA 2,724.93
SEDDON, JOSH 1,977.83
SHAFFER, CHET 298.22
10
SHARON, JEREMIAH 1,499.40
SMITH, BLAKE 693.26
SOFEN, NATASHA 34.42
SPOSETO, MACKENZIE 1,833.73
STEINKE, KURT 848.47
STEWARD, ERIC 2,132.51
STIFEL, DALTON 1,755.98
STOTZ, MELISSA 1,050.55
TAYLOR, CHRISTINA 189.61
THAYER, CHANDLER 2,287.64
TOBIS, SYDNEY 659.73
TYSDAL, THOMAS 2,920.95
VANDE KAMP, JOSHUA 2,106.84
VOEGTLE, TIMOTHY 1,857.29
WALLACE, ERIC 218.09
WASKE, CHARLES 2,147.10
WERTS, DANIEL 2,270.72
WESTON STOLL, KERI 1,750.67
WHITE, JASON 1,646.99
WHITE, LEAH 1,631.47
WICKHAM, JOHN 1,713.44
WIGGINS, MATHEW 2,210.33
WINTERS, TROY 2,241.16
WISE, NATHAN 2,962.13
WOOD, DANIEL 950.02
WORRELL, SARAH 1,732.54
YOUSO, ANTHONY 1,554.07
*TOTAL* $262,590.12
B. Consideration of approval of City Council Minutes of 03/13/2020 Special Meeting, 03/23/2020
Regular Meeting, 03/27/2020 Special Meeting
C. Consideration of approval of receipt and file of the purchase of a flatbed from Truck Equipment,
Inc., of Des Moines, IA, in the amount of $4,065.00 [Waukee Public Works, Water/Wastewater
Division]
D. Consideration of approval of a resolution approving Classic Clean janitorial services proposal
[Waukee Public Safety Building, Police Department] (Resolution #2020-120)
E. Consideration of approval of Payment Estimate No. 2 to Synergy Contracting, LLC, for the Lift
Station No. 3 Rehabilitation Phase 2 Project, Back-up Pump Replacement, in the amount of
$34,437.51
F. Consideration of approval of Change Order No. 2 to Keller Excavating, Inc., for the Northwest
Area Water Main Extension Phase 2 Project, increasing the contract in the amount of $1,018.00
G. Consideration of approval of Payment Estimate No. 6 (Final) to Keller Excavating, Inc., for the
Northwest Area Water Main Extension Phase 2 Project in the amount of $7,481.25
H. Consideration of approval of a resolution accepting public improvements [Northwest Area Water
Main Extension Phase 2] (Resolution #2020-121)
I. Consideration of approval of a resolution approving Purchase Agreement, Warranty Deed, and
Easements between Immanuel Lutheran Church and the City of Waukee [Waukee Public Library
Stormwater Improvements Project] (Resolution #2020-122)
J. Consideration of approval of a resolution approving Conduit Purchase Agreement [R&D Pettit
Properties, LLC] (Resolution #2020-123)
K. Consideration of approval of a resolution approving Water Quality Initiative Cost-Share Grant
Contract between Iowa Department of Agriculture and Land Stewardship and the City of Waukee
[Waukee Public Library Stormwater Improvement Project, Contract No. Urban20WQI-006]
(Resolution #2020-124)
L. Consideration of approval of a resolution approving construction drawings [Ferree’s Addition Plat
3] (Resolution #2020-125)
M. Consideration of approval of a motion setting May 18, 2020, as the date of public hearing on an
amendment to the FY2020 budget
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N. Consideration of approval of a resolution approving various Agreements Concerning
Construction of Fence (Resolution #2020-126)
2) Ordinance:Consideration of approval of an ordinance to amend Chapter 203, Waukee
Municipal Code, by repealing the existing rates for water and enacting new rates as
specified [second reading] – Council Member Lyon moved to approve the second reading
of the ordinance in title only; seconded by Council Member Crone. In response to Mr. Marr’s
concerns regarding apparent errors in the proposed water and sewer rate ordinances, Public
Works Director/City Engineer Koester stated that staff would look into the matter. Results of
vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
3) Ordinance:Consideration of approval of an ordinance to amend Chapter 204, Waukee
Municipal Code, by repealing the existing rates for sewer and enacting new rates as
specified [second reading] – Council Member Crone moved to approve the second
reading of the ordinance in title only; seconded by Council Member Lyon. Results of vote:
Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
4) Ordinance:Consideration of approval of an ordinance to amend Chapter 204A,
Waukee Municipal Code, by repealing the existing rates for stormwater and enacting
new rates as specified [second reading] – Council Member Sinclair moved to approve the
second reading of the ordinance in title only; seconded by Council Member Lyon. Results of
vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0.
5) Resolution:Consideration of approval of a resolution approving final plat for Ferree’s
Addition Plat 3 – Council Member Lyon moved to approve the resolution; seconded by
Council Member Crone. Development Services Director Deets briefly reviewed the plat,
which includes a portion of Elm St. that was approved for vacation by the City earlier in the
meeting. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Absentions: Bergman (due to a professional conflict of interest). Motion carried 4 – 0 – 1.
(Resolution #2020-127)
6) Resolution:Consideration of approval of a resolution approving site plan for Waukee
West Hickman Retail [750 W. Hickman Road] – Council Member Lyon moved to approve
the resolution; seconded by Council Member Sinclair. Development Services Director Deets
briefly reviewed the site plan, access points, utilities and exterior elevations. Council
Member Bottenberg noted a Planning & Zoning Commission concern regarding the number
of parking space and asked if City staff had any information on potential tenants; Mr. Deets
replied that the number of parking spaces was accurate for a mixed retail use. He added
that as each tenant space is built out, staff will review parking and determine if it remains
adequate for the building uses. Council Member Sinclair asked for the number of parking
spots; Mr. Deets noted there were 117 stalls included in the site plan. Mayor Clarke asked
for an example of a similar development with equivalent parking; Mr. Deets referenced the
Autumn Ridge Plaza Center. Results of vote: Ayes: Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Absentions: Bergman (due to a professional conflict of interest). Motion
carried 4 – 0 – 1. (Resolution #2020-128)
7) Resolution:Consideration of approval of a resolution approving final plat for The
Shops at Kettlestone North Plat 3 – Council Member Lyon moved to approve the
resolution; seconded by Council Member Crone. Development Services Director Deets
briefly reviewed the plat. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair.
Nays: None. Motion carried 5 – 0. (Resolution #2020-129)
8) Resolution:Consideration of approval of a resolution approving site plan for Hy-Vee
Fast and Fresh [2855 Grand Prairie Parkway] – Council Member Crone moved to approve
the resolution; seconded by Council Member Lyon. Development Services Director Deets
reviewed the site plan, noting that it had been previously approved by council but a series of
changes require reapproval of the site plan. He noted site access, storm water detention,
trail amenity requirements and exterior elevations. Results of vote: Ayes: Bergman,
Bottenberg, Crone, Lyon, Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-
130)
9) Resolution:Consideration of approval of a resolution approving site plan for
KinderCare [1155 SE Kettlestone Boulevard] – Council Member Lyon moved to approve
12
the resolution; seconded by Council Member Crone. Development Services Director Deets
reviewed the site plan, noting that access to the site off Kettlestone Blvd. would be limited to
right-in/right-out in the future but that full access from Vermillion Ct. would continue. He also
reviewed exterior elevations. Council Member Sinclair asked for clarification on site access;
Mr. Deets provided clarification. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon,
Sinclair. Nays: None. Motion carried 5 – 0. (Resolution #2020-131)
(K) Reports – Report made by City Administrator Moerman.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 6:32 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk
1
WAUKEE CITY COUNCIL MINUTES
WORK SESSION MEETING
April 13, 2020
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order – The work session meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code
Sections 21.4(1)(b) and 21.8.
B. Roll Call – The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Larry R. Lyon
(electronically), Ben Sinclair (electronically). Absent: None
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets,
Public Works Director/City Engineer Rudy Koester, Finance Director Linda Burkhart, Parks &
Recreation Director Matt Jermier, Police Chief John Quinn, Fire Chief Clint Robinson (electronically),
Human Resource Director Michelle Lindsay (electronically), IT Director Son Le, City Clerk Rebecca D.
Schuett.
C. Agenda Approval – Council Member Lyon moved to approve the agenda; seconded by Council
Member Crone. Results of vote: Ayes: Bergman, Bottenberg, Crone, Lyon, Sinclair. Nays: None.
Motion carried 5 – 0.
D. Work Session:
1) 2019-2020 Strategic Plan: Green Space and Open Space master plan update – Development
Services Director Deets identified several areas along floodways that may be developed as green
space through private or City efforts. He discussed how the spaces might be prioritized for
acquisition and development, the challenges in development, and possible next steps, such as
the creation of a stream buffer easement protection ordinance.
2) 2019-2020 Strategic Plan: Original Waukee/Triangle area stakeholder meeting report –
Development Services Director Deets reported that he had met with some Triangle area
commercial property owners, who said that they were struggling most with the planning and
administration of special events such as the Farmers Market. After much deliberation, the council
agreed to discuss the matter further during goal setting and strategic planning sessions.
3) 2019-2020 Strategic Plan: Hunter Hollow annexation – Development Services Director Deets
reviewed a map of the Hunter Hollow area and discussed the various types of annexation
processes allowed by State code. He noted the common themes and concerns brought up by
those property owners with which City staff have met, then reviewed the next steps in the
process.
4) 2019-2020 Strategic Plan: Parkland dedication ordinance review – Development Services
Director Deets reviewed how parkland dedication is calculated in the current ordinance and
compared it with calculations from surrounding cities. He proposed certain ordinance changes,
including minimum street frontage provisions and floodway/drainage way consideration in open
space calculations.
5) Waukee Towne Center discussion – City Administrator Moerman noted a request from a
property owner that the City acquire a specific Hickman Rd. access for that property, which could
require the City to use the eminent domain process. Mr. Moerman stated that while the City is
interested in the free, safe flow of traffic in all areas of the community, City staff believes it is
premature to acquire the access at this time as Laurel St. has not yet been extended and there is
no current development along that planned corridor. After much discussion, the council
expressed their support for requiring the construction of Laurel St. and a certain amount of
development within a specific timeframe before considering the acquisition of the Hickman Rd.
access.
2
6) COVID-19 financial impact report – City Administrator Moerman and Finance Director Burkhart
noted that the City has sufficient revenue for the current fiscal year. Certain purchases approved
as part of the FY2021 fiscal year budget may be deferred until later in the year, if necessary. City
staff plans to present monthly financial impact reports to the council so there are opportunities for
the council to consider any financial plan revisions they deem necessary. Ms. Burkhart then
reviewed predicted impacts on revenue generated by property taxes, local option sales taxes,
utility billing, road use taxes, building permits, parks and recreation programming, and Sugar
Creek Municipal Golf Course operations.
7) Information on Triumph Park update/design services – Parks & Recreation Director Jermier
briefly reviewed a proposed supplemental agreement for design services.
8) Information on Hickman Rd and Waco/Berkshire Traffic Signal Warrant Study – Public
Works Director/City Engineer Koester discussed a proposed agreement with the City of Clive to
see if a traffic signal is warranted at the Hickman Rd./Berkshire Pkwy. intersection.
9) Information on Safety Group Central Iowa South – Public Works Director/City Engineer
Koester reviewed a proposed 28E agreement to address enhanced employee safety training
through the Iowa Association of Municipal Utilities (IAMU).
10) Legacy Pointe Pond discussion – Development Services Director Deets and Public Works
Director/City Engineer Koester discussed ownership of Legacy Pointe Pond, certain maintenance
issues such as fencing and dredging, and the costs associated with such maintenance if the City
were to obtain ownership of the pond. The council agreed to discuss the matter further at the
next work session meeting.
E. Council Liaison Reports – Reports made by Mayor Clarke; Council Members Bergman, Sinclair.
F. Comments
Council Member Bottenberg moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 8:07 p.m.
____________________________________
Courtney Clarke, Mayor
Attest:
________________________________________
Rebecca D. Schuett, City Clerk