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HomeMy WebLinkAbout2020-04-20-J12 Triumph Park_Services Amendment 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: April 20, 2020 AGENDA ITEM:Consideration of approval of a resolution approving Professional Services Agreement Amendment #1 with Confluence for the Triumph Park Project in the amount of $307,380.00. FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The original contract was approved by the City Council in 2017 and did not include design services for the baseball pod. At the time it was presented that when the baseball pod was added that an amendment to the contract would be proposed. Professional Services Agreement Amendment #1 includes the following Scope of Services: 1.All work associated with completing the construction for the baseball quad to the SE of the current complex. (Excluding Civil). 2.Structural design of the wall associated with the EPIC playground. 3.Lighting coordination with Landscape Structures to include lights within the EPIC Playground. 4.Lighting coordination to include the lighting of the Fishing Pier. 5.Addition of a Cost Estimating consultant to review 90% DD Drawings as well as 50% CD Drawings to confirm budget. 6.Limited Civil Engineering to complete what was not part of School scope. 7.Additional Restroom Facility near the Miracle Field and Epic Playground. 8.Maintenance Building Design 9.Bridge Design across the pond. 10.Miracle Field Lighting Layout. Original Contract: $586,000 Supplemental Contract #1: $307,380 Total: $893,380 (4.5% of the overall budget) The current contract does not include Construction Administration. As we get closer to construction we can anticipate Supplemental Contract #2. Today’s estimate of Supplemental Contract #2 is $195,000. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION:Approve Resolution J12 ATTACHMENTS: I. Professional Services Amendment #1 PREPARED BY:Matt Jermier REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: THE CITY OF WAUKEE, IOWA RESOLUTION 2020- APPROVING PROFESSIONAL SERVICES SUPPLEMENTAL AGREEMENT NO. 1 WITH CONFLUENCE [TRIUMPH PARK, FORMERLY KNOWN AS WAUKEE YOUTH SPORTS COMPLEX] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, on February 20, 2018, the Waukee City Council approved an Agreement for Professional Consulting Services with Confluence, Inc., for design services related to the Waukee Youth Sports Complex (Resolution #18-076); AND, WHEREAS, the Waukee Youth Sports Complex has since been renamed as Triumph Park; AND, WHEREAS, the City recommends approval of a Professional Services Supplemental Agreement No. 1 with Confluence for additional work; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Professional Services Supplemental Agreement No. 1 with Confluence [Triumph Park, formerly known as Waukee Youth Sports Complex] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 20th day of April, 2020. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair April 16, 2020 City of Waukee c/o Mr. Tim Moerman, City Administrator 230 West Hickman Road Waukee, Iowa 50263 Re: Waukee Youth Sports and Community Park, Waukee, Iowa / Confluence # 17393 Supplemental Services Agreement # 1 Dear Tim, In meeting with the Parks and Recreation Department over the last few months we have been progressing toward the completion of construction documents for Triumph Park. At a recent meeting it was discussed that we would be adding the Baseball fields to the Southeast back into the scope of work for this project. This is fantastic news and it will certainly add to the impact this project makes on the community. Back in 2017 we had originally included this scope in our work as an alternate that was just under 260K to complete. Somewhere in the process we were asked to remove that and process with just the scope north of the ponds. This supplemental contract will be to add this scope back into the contract as well as a few additional items outlined below. Additional Scope Items included in the Supplemental agreement: 1. All work associated with completing the construction documents for the baseball quad to the SE of the current complex. (excluding Civil) 2. Structural design of the wall associated with the EPIC playground 3. Lighting coordination with Landscape Structures to include lights within the EPIC Playground 4. Lighting coordination to include the lighting of the Fishing Pier. (Coordination with Ethos Architects) 5. Addition of a Cost Estimating consultant to review 90% DD Drawings as well as 50% CD Drawings to confirm budget 6. Limited Civil Engineering to complete what was not part of the School scope. 7. Architecture and MEP for Additional Restroom facility near the Miracle Field. 8. Revised Architectural and MEP for expanded scope at the Maintenance Building 9. Structural design of bridge crossing the pond 10. Miracle field lighting design Total Contract Adjustment requested: $307,380 (Confluence and consultants honored previously supplied numbers. Main fee increase was from the original $260k was for the cost consultant and limited Civil Engineering is now included.) Total Project Fees: 1. Original Contract - $586,000 2. Supplemental Contract #1 – $307,380 Total Contract Adjustment requested: $893,380 (4.5% of the overall budget) (#) Total Project Budget (as of April 14, 2020) - $19,875,000 ACKNOWLEDGEMENT OF APPROVAL OF AMENDMENT CLIENT Confluence By: Mr. Tim Moerman By: Mr. Matthew Carlile Signature: Signature: Title: City Administrator Title: Principal Date: Date: Supplemental Agreement #1 Foth Infrastructure & Environment, LLC Triumph Park Date: March 24, 2020 Confluence N:\2017\Des Moines\17393 - Waukee Athletic Complex and Park\17393 - Administration\Contracts\FOTH -(4.7.2020) Waukee-TriumphPark_Foth- Utilities.doc 4/6/2020 ATTACHMENT “A” - SCOPE OF SERVICES City of Waukee Triumph Park Waukee, Iowa The work to be performed by the Consultant under this agreement shall encompass and include all detail work, services, materials, equipment and supplies necessary for the project planning development. The project consists of engineering services for a Triumph Park in Waukee, Iowa. This scope of services is based on the following project assumptions:  Design is based off the final approved building layout from February 25, 2020, any revisions to the approved layout will result in additional services.  Sheeting for Bid Package shall include utilities only.  Design Utility Service Connections for three concession buildings, one bathroom, and one maintenance building. o 4” sanitary sewer service for all buildings o 4” water service for concession buildings o 6” water service for maintenance building o 2 ½” water service for miracle field bathroom building  8” water main loop with corresponding hydrants and valves across the park to ensure water continuous connection.  Design of Parking lot storm sewer per Confluence Grading Plan with corresponding outlet protection.  Design of subsurface drainage for water quality basins/swales.  Coordination of cross connection of irrigation systems to water main. The scope of services to be performed by the Consultant shall be completed in accordance with generally accepted standards of practice and shall include the services to complete the following tasks: Basic Services of the Engineer: Task A – Site Design Services 1.0 CONTRACT MANAGEMENT 1.1 Project Management The project manager will be responsible for the development and tracking of the project plan for the project development. This includes task identification, staff scheduling and coordination, project communications, monthly progress reporting and invoicing and other important elements of the project. The project duration is assumed to be five (5) months. 1.2 Project Review Meetings. Maintain communications with the project development team and various other designated representatives. The project development team will include City of Waukee, Confluence, Ethos Design Group, Inc., KCL Engineering and Foth. Meet to review progress and to discuss specific elements of the project design. The meetings will also serve to establish schedules, develop project goals, establish initial design parameters, promote a dialog between the various entities, improve the decision-making process, expedite design development and identify potential funding opportunities. For budget purposes, it is assumed five (5) meetings will be attended by one (1) staff members of the Consultant. 1.3 Site Development Utility Coordination The Consultant will contact representative of various utility companies to address specific project development plans with the site. The discussions will be to advise of the nature and extent of the improvements and any potential conflicts with existing or proposed utility systems, and discuss project design including specific project coordination. The utility services to be coordinated shall include: water, gas, electric and telephone. Foth Infrastructure & Environment, LLC Triumph Park Date: March 24, 2020 Confluence Page 2 1.4 Quality Control Review Involve ongoing quality control input from the Project Team and the design engineer’s senior technical staff throughout the development of preliminary plans and documents for each project segment. The design engineer is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the preliminary plan set to the Project Team. Review the site development plan set for technical accuracy, as well as for general constructability and conformance with the project design criteria. 2.0 CONCEPTUAL DESIGN DEVELOPMENT – Task Not Included. 3.0 PRELIMINARY DESIGN DEVELOPMENT – Task Not Included. 4.0 FINAL CONSTRUCTION PLANS Following the completion of preliminary design development the Consultant shall subsequently proceed with final design, construction contract drawings, special provisions, and estimates for the proposed improvements. The work tasks to be performed by the Consultant under Final Construction Plans shall include the following: 4.1 Incorporate Comments from Preliminary Design Review The Consultant will respond to comments resulting from the preliminary plan review. Recommended modifications will be incorporated into the plan set. 4.2 Final Design and Plan Preparation (Bid Package) Upon approval preliminary plans, the Consultant will prepare final plans, which will generally include development of final design details and plan preparation for the following tasks: storm sewer systems, sanitary sewer systems, and water systems. 5.0 PROJECT BIDDING SERVICES The Construction Manager (CM) Story Construction shall coordinate and manage the bid process for the project. This will involve coordination of multiple project bids for the various stages of project construction. The work tasks to be performed or coordinated by the Consultant shall include the following: 5.1 Printing of Plans and Specifications – Task Not Included. 5.2 Notice of Project – Task Not Included. 5.3 Plan Clarification and Addenda The bid process shall be administered by the CM. The Consultant shall assist the CM during the bid period in answering questions regarding the design intent. The Consultant shall prepare addenda as appropriate to interpret, clarify or expand the bidding documents. It is anticipated that the CM will distribute the plan clarification information and addenda to the project plan holders. 5.4 Letting, Bid Tabs, and Award Recommendation The Consultant shall be a representative present when the bids and proposals are opened and shall advise the Owner on the responsiveness of the bidders. The CM shall prepare a tabulation of bids, award the contract and prepare the necessary contract documents for the project. Foth Infrastructure & Environment, LLC Triumph Park Date: March 24, 2020 Confluence Page 3 PROJECT DELIVERABLES The scope of services shall be considered complete upon completion and delivery of the following items to the satisfaction of Confluence: 1.) One (1) set of the original construction drawings and specifications. ADDITIONAL SERVICES: 1.) Project Manual and Bid Documents (plan reproduction). 2.) Design Surveys (control, topographic, utility, legal boundary and plat of survey) 3.) Structural Building Design (maintenance, cold storage and salt/sand buildings). 4.) Traffic Impact Study. 5.) Geotechnical Investigations. 6.) Landscape Architecture Design. 7.) Architectural Design of Building Structures. 8.) Site Lighting and Electrical Design 9.) Site Telecommunications Design 10.) Water System Flow/Pressure Testing. 11.) Annexation & Urban Renewal Documentation. 12.) Right-of-way Negotiation and Acquisitions. 13.) Environmental Services and Documentation. 14.) Cultural Resource Evaluation. 15.) Report of record ownership and liens (title searches). 16.) Design public hearing. 17.) Eminent domain proceedings. 18.) Relocation assistance. 19.) Right-of-way closing/recording services. 20.) Condemnation services. 21.) Resident Construction Engineering/Observation. 22.) Construction Survey. 23.) Construction Testing Services. Foth Infrastructure & Environment, LLC Triumph Park Date: March 24, 2020 Confluence Page 4 ATTACHMENT “B” - SCHEDULE City of Waukee Triumph Park Waukee, Iowa The Consultant shall complete the following phases of the Project in accordance with the schedule shown, assuming notice to proceed is issued by the Confluence on or before March 27, 2020. Final Design Drawings March 31, 2020 Final Construction Documents July 23, 2020 Project Bids August 2020 Project Construction August 2020 – December 2021 If notice to proceed is given at a later date, time of completion shall be extended accordingly.