HomeMy WebLinkAbout2020-09-21-I06 Triumph Park Consulting Services Amendment #2AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: September 21, 2020
AGENDA ITEM:Consideration of approval of a resolution approving Professional Services
Agreement Amendment #2 with Confluence for the Triumph Park Project in
the amount of $195,00.00.
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The original contract was approved by the City Council in
2017 and did not include design services for the baseball pod. Supplemental
Contract #1 to include the baseball pod was approved by the City Council on
April 20, 2020. Professional Services Agreement Amendment #2 includes
Construction Administration for Triumph Park.
Original Contract: $586,000
Supplemental Contract #1: $307,380
Supplemental Contract #2 $195,000
Total: 1,088,380 (5.5% of the overall budget)
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION:Approve Payment
ATTACHMENTS: I. Professional Services Amendment #2
PREPARED BY:Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I6
THE CITY OF WAUKEE, IOWA
RESOLUTION 2020-
APPROVING PROFESSIONAL SERVICES SUPPLEMENTAL AGREEMENT NO. 2
WITH CONFLUENCE [TRIUMPH PARK]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, on February 20, 2018, the Waukee City Council approved an Agreement for
Professional Consulting Services with Confluence, Inc., for design services related to the
Waukee Youth Sports Complex/Triumph Park (Resolution #18-076); AND,
WHEREAS, on April 20, 2020, the Waukee City Council approved Supplemental Agreement
No. 1 for additional work (Resolution #2020-157); AND,
WHEREAS, on September 8, 2020, the Waukee City Council approved a contract with Larson
Construction Company, Inc., of Independence, IA, for construction of Triumph Park (Resolution
#2020-340); AND,
WHEREAS, the City recommends approval of a Professional Services Supplemental Agreement
No. 2 with Confluence for Triumph Park construction administration services;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Professional Services Supplemental Agreement No. 2 with Confluence [Triumph Park] is hereby
approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 21st day of
September, 2020.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
September 17, 2020
City of Waukee
c/o Mr. Tim Moerman, City Administrator
230 West Hickman Road
Waukee, Iowa 50263
Re: Waukee Youth Sports and Community Park, Waukee, Iowa / Confluence # 17393
Supplemental Services Agreement # 2 – Construction Observation
Dear Tim,
With Construction Documents and Bidding now complete as well as the Waukee Betterment Association now having clear direction; we are now able pull
together a scope and fee for Construction Observation. The scope items listed below will be for all of our consultants on the project, but they will only attend
meetings or visit the site as needed. We don’t intend for the entire team to be at every project meeting. Foth Engineering, KCL Engineering, KPFF (structural)
and Ethos all have limited scope included in this proposal, but will be involved as requested. Confluence will again lead the Construction Observation
process and will call on others as needed. This proposal includes the work to review the City of Waukee project. However, we will donate services to also
review the Waukee Betterment projects.
Additional Scope Items included in the Supplemental agreement:
1. Revised Construction set including addendum items to be issued to the Contractor
2. Attendance at jobsite meetings as necessary (assumed to be two per month for 20 Months) (Up to 40 meetings)
3. Review Shop Drawings, ASI’s, Change Orders, and owner requests.
4. Issue drawings as necessary to address the ASI’s and Change Orders needed
5. Work with the City and Contractor to review drawings and documents on an online platform. (submittal-exchange, Procore, etc.)
6. Attend City Council meetings to provide updates (maximum of 3 updates)
7. On-site review of installations as needed (coordinate with meeting attendance)
8. On-call to assist the contractor as needed and provide drawing clarifications
9. Drawing revisions / amendments / clarifications as necessary
10. Project Punch List development (Maximum or two site walks and lists generated)
11. Warranty walk and documentation to review plants one year after initial acceptance.
12. Reimbursable expenses/travel will be billed in accordance with Exhibit A, but should be limited.
Scope items NOT included in this scope of services agreement:
1. Resident Engineering services. (We will not be on site all day every day.)
2. Meeting documentation (meeting minutes should be compiled by the contractor)
3. Administration of online construction management software.
4. As-Built drawings
Total Contract Adjustment requested: $195,000
Total Project Fees:
1. Original Contract - $586,000
2. Supplemental Contract #1 – $307,380
3. Supplemental Contract #2 - $195,000 (this amendment)
Total Contract Adjustment requested: $1,088,380 (5.5% of the overall budget)
Total Project: (Bid + Alternates) - $19,676,000
ACKNOWLEDGEMENT OF APPROVAL OF AMENDMENT
CLIENT Confluence
By: Mr. Tim Moerman By: Mr. Matthew Carlile
Signature: Signature:
Title: City Administrator Title: Principal
Date: Date: 9.17.2020
Supplemental Agreement #2
EXHIBIT ‘A’
STANDARD HOURLY RATES
Senior Principal ...................................................................................................................... $160.00 - $210.00 per hour
Principal ................................................................................................................................. $140.00 - $195.00 per hour
Associate Principal ................................................................................................................. $130.00 - $170.00 per hour
Associate ............................................................................................................................... $110.00 - $160.00 per hour
Senior Project Manager .......................................................................................................... $100.00 - $150.00 per hour
Project Manager ....................................................................................................................... $90.00 - $120.00 per hour
Senior Landscape Architect ..................................................................................................... $90.00 - $120.00 per hour
Landscape Architect ................................................................................................................ $80.00 - $110.00 per hour
Senior Project Planner .............................................................................................................. $90.00 - $120.00 per hour
Planner II .................................................................................................................................. $80.00 - $110.00 per hour
Planner I .................................................................................................................................. $70.00 - $100.00 per hour
Landscape Architect-In-Training ............................................................................................... $70.00 - $100.00 per hour
Landscape Architect Intern / Landscape Designer ...................................................................... $60.00 - $85.00 per hour
Draftsperson .............................................................................................................................. $50.00 - $85.00 per hour
Graphic Designer ..................................................................................................................... $70.00 - $100.00 per hour
Clerical / System Staff ................................................................................................................ $42.00 - $80.00 per hour
REIMBURSABLE EXPENSES
Social Pinpoint Public Engagement Tool ............................................................................................................ $1,500.00
Filing Fees ........................................................................................................................................................ 1.15 x cost
Materials and Supplies ..................................................................................................................................... 1.15 x cost
Meals and Lodging ........................................................................................................................................... 1.15 x cost
Mileage ....................................................................................................................................................... $.575 per mile
Postage ........................................................................................................................................................... 1.15 x cost
Printing by Vendor ............................................................................................................................................ 1.15 x cost
B/W Photocopies/Prints 8½ x 11 ...................................................................................................................... $.05 each
B/W Photocopies/Prints 11x17 ......................................................................................................................... $.09 each
Color Photocopies/Prints 8½ x 11 ..................................................................................................................... $.65 each
Color Photocopies/Prints 11x17 ...................................................................................................................... $1.50 each
Large Format Plotting – Bond .............................................................................................................................$2.50/SF
Large Format Plotting - Mylar .............................................................................................................................$4.50/SF
Large Format Plotting - Photo ............................................................................................................................$5.00/SF
Flash Drives .................................................................................................................................................. $10.00 each
Booklet Binding (cover, coil, back) ................................................................................................................... $4.50 each
Foam Core ..................................................................................................................................................... $8.00 each
Easel Pads ................................................................................................................................................... $32.75 each
Electronic Files .............................................................................................................................................. $50.00 Each
Online Meeting Service .................................................................................................................................. $35.00 Each
Effective 5/1/2020