HomeMy WebLinkAbout2020-11-02-J01H Non-Profit Organization Contributions Policy, AmendedAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 2, 2020
AGENDA ITEM:Consideration of approval of a resolution approving an amendment to a policy
for the City of Waukee related to contributions made to non-profit
organizations
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The proposed amendment addresses changes in the
application and approval process.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY:Becky Schuett
REVIEWED BY:
J1H
THE CITY OF WAUKEE, IOWA
RESOLUTION 2020-
AMENDING A POLICY FOR THE CITY OF WAUKEE RELATED TO
CONTRIBUTIONS MADE TO NON-PROFIT ORGANIZATIONS
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, on September 12, 2011, the Waukee City Council approved a policy and process
related to monetary contributions made to non-profit organizations (Resolution #11-175); AND,
WHEREAS, on October 16, 2017, the Waukee City Council approved an amended policy and
process (Resolution #17-486); AND,
WHEREAS, the Waukee City Council has reviewed an amendment to the policy on the matter
and finds it appropriate;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on
this 2nd day of November, 2020, that it hereby approves an amended policy for the City of
Waukee related to contributions made to non-profit organizations, attached hereto as Exhibit A.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
EXHIBIT A
Contributions to Non-Profit Organizations
For the purpose of this type of funding request, “public purpose” is defined as an activity that
will benefit and is open to the general public, benefits the community, relates to the function of
government, and does not have the benefit of private interest as its primary objective.
Activities that promote the following objectives for the benefit of all City residents may be
considered as serving a public purpose:
Public health
Safety
General welfare
In order to be considered for funding from the City of Waukee, an organization or entity shall
meet the following criteria:
a.General Qualifications
i.A non-profit organization (proof of non-profit status required);
ii.A Waukee-based organization; and
iii.An organization wherein the large majority of clients served are Waukee
residents.
b.Services Provided (one or more of the following)
i.Food and nutrition
ii.Health services
iii.Clothing
iv.Housing and home repair/rehabilitation
v.Education
vi.Civic education
vii.Elderly services
viii.Arts and culture
ix.History with a local focus
x.Recreation
xi.Tourism
xii.Economic development
Process
1.In September, City staff shall present to the Mayor and City Council a list of those non-
profit organizations that received funding from the City in the last two adopted annual
budgets.
2.In November, City staff shall make public a Funding Request Form to be completed and
submitted to the City Administrator by any and all non-profit organizations that meet the
criteria set forth above and wish to request funding in the upcoming fiscal year.
Organizations that received funding in the current fiscal year shall be notified directly that
the form is available for completion and submittal.
3.In January, City staff shall present recommendations on funding requests to the City
Council at the work session(s). The Mayor and City Council shall review and give input on
the recommendations. City staff shall incorporate the final recommendations into the
proposed annual budget.
4.Following approval of the annual budget in March, the City Administrator shall notify all
applicants as to whether or not their request was approved for funding and if so, at what
amount.
General Information
1.All applications received by the City may be considered a public record subject to public
disclosure under Chapter 22 of the Iowa Code.
2.Funding requests may be approved, rejected or not acted upon.
3.Funding requests that are approved may or may not be at the funding level requested.