HomeMy WebLinkAbout2022-01-03-J01B 12202021_minutesWAUKEE CITY COUNCIL MINUTES
December 20, 2021
(A) Call to Order – The regular meeting of the Waukee City Council was called to order by Mayor
Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom.
(B) Pledge of Allegiance
(C) Roll Call – The following members were present: Mayor Courtney Clarke; Council Members
Anna Bergman Pierce (electronically), R. Charles Bottenberg, Chris Crone, Ben Sinclair.
Absent: Council Member Larry R. Lyon. (Council Member Pierce began in-person participation
at 6:01 p.m.; Council Member Lyon arrived at 6:10 p.m.)
Also in attendance: City Administrator Tim Moerman, Assistant City Administrator Brad Deets,
Finance Director Linda Burkhart, Public Works Director/City Engineer Rudy Koester, Planning
Coordinator Andy Kass, Parks & Recreation Director Matt Jermier, Marketing & Communications
Director Summer Evans, Human Resources Director Michelle Lindsay, Police Lt. Scott
Cunningham, Police Officer Rod Schettler, City Clerk Rebecca D. Schuett, City Attorney Steve
Brick.
(D) Open Forum
(E) Agenda Approval – Council Member Bottenberg moved to approve the agenda; seconded by
Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays:
None. Absent: Lyon. Motion carried 4 – 0 – 1.
(F) Presentations:
1) Independent Auditor’s Final Report for the fiscal year ending June 30, 2020 –
Presentation made by David Ellis with Denman & Co. Audit Supervisor Joe Sparks with
Denman & Co. was also in attendance.
2) Resolution: Consideration of approval of the Independent Auditor’s Final Report for
the fiscal year ending June 30, 2021 – Council Member Bottenberg moved to approve the
resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Crone,
Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 – 0 – 1. (Resolution #2021-
505)
(G) Public Hearings:
1) On plans, specifications, form of contract and estimate of cost [Waukee Public Works
Site Expansion Phase 1 Project] – Mayor Clarke opened the public hearing and asked if
any written correspondence had been received; City Clerk Schuett replied that none had
been received in the clerk’s office. Public Works Director/City Engineer Koester gave a brief
overview of the project for a new equipment and salt storage facility, including parking and
site improvements. He then discussed the project budget and construction schedule. No
comments were made by the public in attendance.
(H) Public Hearing Action Items:
1) Waukee Public Works Site Expansion Phase 1 Project
A. Resolution: Consideration of approval of a resolution approving plans,
specifications, form of contract and estimate of cost – Council Member Sinclair
moved to approve the resolution; seconded by Council Member Crone. Results of vote:
Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4
– 0 – 1. (Resolution #2021-506)
B. Resolution: Consideration of approval of a resolution awarding contract – Council
Member Crone moved to approve the resolution; seconded by Council Member Sinclair.
Public Works Director/City Engineer Koester reviewed the bid tabulation, recommending
award of the base bid and Alternates 1 and 2 to Core Construction Services, LLC, of Des
Moines, IA, in the amount of $5,922,700.00. Results of vote: Ayes: Bottenberg, Crone,
Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 – 0 – 1. (Resolution
#2021-507)
J1B
2
C. Resolution: Consideration of approval of a resolution approving contract and
bond – Council Member Crone moved to approve the resolution; seconded by Council
Member Bottenberg. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays:
None. Absent: Lyon. Motion carried 4 – 0 – 1. (Resolution #2021-508)
(I) Action Items:
1) Consent Agenda Part 1: Council Member Sinclair moved to approve Consent Agenda Part
1; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Crone, Pierce,
Sinclair. Nays: None. Absent: Lyon. Motion carried 4 – 0 – 1.
A. Consideration of approval of 12/20/2021 Bill List; 12/10/2021 Payroll:
Total Unpaid Bills Presented for Approval : $2,064,064.78
Total Checks Issued Prior to Council Approval:
(A) Prior to Last Council Meeting 2,727.74
(B) After Last Council Meeting 554,248.29
(C) Payroll Taxes & Reimbursements 155,425.43
(D) Utility Refunds 3,106.96
Payroll Checks Issued:
(E) 12/10/2021 340,304.25
*TOTAL*$3,119,877.45
FY 2022 Fund Recap: Expenditures Revenues
Budgeted Year To Date Budgeted Year To Date
010 General Fund $16,326,795 $7,079,091 $16,767,357 $6,534,058
011 General Fund-Hotel/Motel Tax 13,800 14,107 48,100 16,841
060 Road Use Tax Fund 3,266,914 1,292,365 3,127,850 866,080
070 Firemen's Association - - - -
080 Library Foundation - - - -
085 Asset Forfeitures - - --
090 North Residential TIF 91,444 269 --
091 Hickman West Indust Park TIF 758,806 - 819,208 483,350
092 Enterprise Business Park TIF Fund - - - -
093 Waukee Urban Renewal Area TIF Fund 6,949,333 3,121 4,344,814 2,076,827
094 Gateway Urban Renewal 1,991,977 803,427 2,610,558 741,775
095 Autumn Ridge Urban Renewal 492,992 - 716,298 357,587
096 Waukee West Urban Renewal 2,500 - - -
097 Southwest Business Park 93,000 26,219 93,182 10,227
098 Waukee Central URA 176,800 92,428 179,086 -
110 Debt Service Fund 14,538,957 1,672,584 16,172,409 2,473,598
111 Special Assessments Fund - - - 15,876
210 Employee Benefits Fund 2,600,000 - 2,651,127 1,214,742
211 Local Option Sales Tax 1,097,969 - 3,176,500 1,030,282
212 Public Improvement Fund - - - 1,616
327 Capital Projects 45,120,941 15,303,281 22,315,000 3,293,007
330 City Wide SA Sidewalk Project - - - 950
510 Water Utility Fund 8,197,060 2,961,187 6,397,300 6,209,519
520 Sewer Utility Fund 7,179,626 4,422,024 6,460,900 4,117,017
521 University Ave Trunk Sewer Project - - - 297
522 Waste Water Treatment Pl - - - 42
523 E Area Pump Sta Treatment - - - 146
540 Gas Utility Fund 9,400,209 3,877,452 8,554,950 2,256,628
560 Storm Sewer Utility Fund 1,306,771 299,001 1,192,200 574,292
570 Utility Bill Fund 442,610 168,238 417,600 205,199
590 Solid Waste Collect & Rcycl Fund 1,528,400 806,183 1,527,500 648,397
3
750 Golf Course Fund 582,532 227,908 600,000 404,297
810 Equipment Revolving Fund 30,000 - - 191
*TOTAL*$122,189,436 $39,048,885 $98,171,939 $33,532,841
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/20/2021:
ANDERSON, MARCUS UTILITY REFUND $433.69
BARLOW, ERIC R UTILITY REFUND 41.18
CARSTENSEN, PATRICK L UTILITY REFUND 49.80
CHARTER BANK 2019C - PRIN/INTEREST 12,165.79
CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 14,134.07
DOUGHERTY, ALEXANDRA C UTILITY REFUND 39.85
EDGINGTON, RYAN A UTILITY REFUND 50.00
EFTPS FICA TAX WITHHOLDING 121,545.73
FLEMING, ALLISON A UTILITY REFUND 40.60
G.M. NORTHRUP CORP UTILITY REFUND 438.33
GREENLAND HOMES UTILITY REFUND 247.51
HEITHOFF, DANIEL M UTILITY REFUND 100.00
HOLLAR, JEFF R UTILITY REFUND 62.34
HOMETOWN VALUES UTILITY REFUND 1.34
HULSE, JADE L UTILITY REFUND 59.32
ICMA RETIREMENT TRUST 457 ICMA RETIREMENT 10,401.63
IOWA DEPT OF HUMAN SERVICES CHILD SUPPORT 392.31
ISOLVED BENEFIT SERVICES, INC SECTION 125 MEDICAL DEDUCTIONS 8,713.87
JONES, SHANNAN E UTILITY REFUND 39.85
KC KETTLESTONE, L.C. FY22 DEVELOPER REBATE 491,472.61
KETTLEVIEW LLC FY22 DEVELOPER REBATE 40,755.99
KOSSOFF, NICHOLAS R UTILITY REFUND 68.12
KRESS, THOMAS L UTILITY REFUND 41.64
KRUZICH, CHRISTINA A UTILITY REFUND 71.12
LANGE, KEVIN / DEB UTILITY REFUND 100.00
MATHEY, YOELEVI UTILITY REFUND 128.62
MEALS FROM THE HEARTLAND MEALS FROM HEARTLAND DEDUCTION 46.00
MI-FIBER, LLC
DECEMBER 2021 STATEMENT- PUBLIC
SAFETY 753.90
NEOGI, PAMELA UTILITY REFUND 90.69
PARKER, ZACHARY B UTILITY REFUND 21.53
PLUMMER, JONAH M UTILITY REFUND 116.76
POLISHED NAILS SALON UTILITY REFUND 200.00
PORTER, WILLIAM P UTILITY REFUND 155.35
PROSKEY, KRISTEN B UTILITY REFUND 100.00
SHEA, STEVE D JR. UTILITY REFUND 29.49
SHELMAN, KATE L UTILITY REFUND 57.57
SMITH, JACOB R UTILITY REFUND 18.26
SULTAN, ROSHAN UTILITY REFUND 100.00
TANZANITE HOMES UTILITY REFUND 29.68
UNITED WAY CENTRAL IOWA UNITED WAY DEDUCTION 41.67
US POSTAL SERVICE NOVEMBER 2021 REGULAR BILLING 2,727.74
WASSON, KALEY B UTILITY REFUND 59.27
WAUKEE AREA CHRISTIAN SERVICES
WAUKEE AREA CHRISTIAN SERVICES
DEDUCTION 62.24
WAUKEE BETTERMENT FOUNDATION
WAUKEE BETTERMENT FOUNDATION
DEDUCTION 80.00
WAUKEE PUBLIC LIBRARY FRIENDS
FOUNDATION
LIBRARY FRIENDS FOUNDATION
PAYROLL CONTRIBUTION 7.91
WEST BANK HOLIDAY GIFT CARDS 9,100.00
WILKINSON, BRAD UTILITY REFUND 82.21
WINDSCHITL, NOAH J UTILITY REFUND 32.84
*TOTAL* $715,508.42
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UNPAID BILLS PRESENTED FOR APPROVAL 12/20/2021:
# 1 LAWN CARE AND LANDSCAPING, LLC MEDIAN MAINTENANCE CONTRACT $6,600.00
3CMA MEMBER DUES- SUMMER EVANS 400.00
911 CUSTOM, LLC BALLISTIC SHIELDS 2,352.50
ADEL AUTO PARTS ROTORS 580.92
AHLERS & COONEY PC 2021B BOND FEES 37,771.10
AIRGAS USA LLC OXYGEN 131.16
ALLIANCE CONSTRUCTION GROUP
PAY EST #8 - SE ASHWORTH ROAD
CORRIDOR 229,630.27
AMAZON CREDIT PLAN NOVEMBER 2021 STATEMENT 1,412.42
AMAZON.COM ELECTRIC EAR MUFFS 2,362.14
AMERITAS LIFE INSURANCE COMPANY DEC '21 VISION INSURANCE PREMIUM 2,477.04
ANKENY SANITATION INC. DECEMBER 2021 STATEMENT 134,212.90
ARNOLD MOTOR SUPPLY MASKING TAPE 49.68
ASHWORTH LAND, LLC
DEV REFUND - ASHWORTH ACRES
PLAT 3 4,000.00
BARKPASS, LLC BARKPASS 1,788.00
BAX SALES INC DRILL BITS, 2 BATTERY PACKS 883.58
BDI SIGNS BUSINESS DESIGNS INC WINTERFEST SIGNS 90.00
BIG GREEN UMBRELLA MEDIA INC NOVEMBER 2021 WAUKEE LIVING 1,596.00
BOLTON & MENK, INC WAUKEE/DOUGLAS PKWY EXTENSION 5,233.50
BOOT BARN INC OVERALLS/BOOTS- ROTH 1,540.28
BOUND TREE MEDICAL EMS SUPPLIES 1,252.24
BRAVO GREATER DES MOINES
FY22 JULY '21- SEPT '21 28E
QUARTERLY CONTRIBUTION 9,302.98
BRICK GENTRY BOWERS SWARTZ
PRAIRIE ROSE PARCEL 21-144
EARNEST 5,000.00
BUSINESS PUBLICATIONS ADVERTISING 730.00
BUSY BEE CONSTRUCTION
PAY EST #3 - TRANSITE WATER MAIN
REPLC PHASE 2 127,365.25
C L CARROLL CO INC
PAY EST #4 - 2021 WELL
REHABILITATION PHASE 2 171,000.00
CALHOUN-BURNS AND ASSOCIATES, INC DOUGLAS PKWY EXTENSION 25,961.93
CAPITAL LANDSCAPING
RFUND SURETY BOND - 390
ARROWHEAD DRIVE 2,000.00
CAPITAL SANITARY SUPPLY RESTROOM CLEANER/TOILET PAPER 99.64
CERTIFIED LABRATORIES
CHERRY BLITZ WIPES/RUSTORE
AEROSOL 305.20
CFI SALES INC VALVES 150.50
CINTAS CORPORATION
FIRST AID KIT SUPPLIES- PUBLIC
WORKS 825.37
CITY OF DES MOINES PARKS & REC
SKATE PARK ADVENTURE PASS FOR
CHECKOUT 75.00
CITY OF WEST DES MOINES DECEMBER 2021 WESTCOM 59,256.79
CIVIC PLUS
CIVIC OPTIMIZE ENCRYPTED FORMS
TOOL 5,548.00
CLAYTON ENERGY CORPORATION NOVEMBER 2021 COMMODITY 538,231.87
CONCRETE CONNECTION, LLC PAY EST #2 - SUGAR CREEK PARK 147,276.60
CONCRETE TECHNOLOGIES, INC.
PAY EST #11 - WARRIOR LANE IMP
PHASE 1 470,962.27
CONSOLIDATED COMMUNICATIONS
ENTERPRISE SERVICES INC
NOVEMBER 2021 STATEMENT- PUBLIC
WORKS 1,353.97
CRYSTAL CLEAR BOTTLED WATER WATER 58.70
CYPRESS SOLUTIONS, INC
CHAMELEON/WINDSHIELD
MOUNT/CABLE/CABLE COVER 1,249.90
D & K PRODUCTS INC. FERTILIZER 91.73
DAN'S OVERHEAD DOORS 4 SERVICE DOOR MAINTENANCE 200.50
DEERY, DEERY & DEERY, LLC FY22 DEVELOPER REBATE 92,427.71
DEMCO INC. PROCESSING SUPPLIES 115.40
DES MOINES PRINTING BUSINESS CARDS 37.50
DES MOINES WATER WORKS NOVEMBER 2021 STATEMENT 101,672.43
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DINNER DELIGHTS WINTERFEST 1,224.00
DIRECTV
NOVEMBER 2021 STATEMENT- PUBLIC
WORKS 129.02
DOG WASTE DEPOT DOG WASTE BAGS/TRASH CAN LINERS 357.80
EARL MAY SEED & NURSERY WINTERFEST 173.79
ECO-CLEANING SERVICES CARPET CLEANING 550.00
ELDER CORPORATION - CIP
PAY EST #7 - NW 2ND STREET
PROJECT 459,395.29
ELECTRIC PUMP & TOOL INC LIFT STATION REPAIR 329.95
EMERGENCY APPARATUS MAINTENANCE
INC. T915 REPAIR 1,734.08
EMPLOYEE BENEFIT SYSTEMS
JAN '22 HEALTH INSURANCE MONTHLY
PREMIUM 176,210.16
ENERTECH 2021 PHONE SURVEY PRODUCTION 7,500.19
FAREWAY STORES, INC. TEEN PROGRAM SUPPLIES 66.68
FARNSWORTH GROUP, INC
PUBLIC WORKS SITE EXPANSION
PHASE 1 23,909.61
FASTENAL COMPANY BATTERIES 24.93
FEDEX OFFICE KETTLESTONE FLYER 112.00
FIRST CHOICE COFFEE SERVICES COFFEE/PAPER PLATES/CUPS 295.39
FOREMOST PROMOTIONS HOLIDAY ORNAMENTS 565.10
FOTH INFRASTRUCTURE &
ENVIRONMENT LLC GENERAL ENGINEERING SERVICES 33,721.23
GALL'S INC SHIRTS/BADGES/EMBOIDERY- PETTIT 1,719.35
GATEHOUSE MEDIA IOWA HOLDINGS NOVEMBER 2021 STATEMENT 5,695.82
GRAHAM TIRE OF DES MOINES TIRES 901.70
GRIMES ASPHALT & PAVING
PAY EST #1 - 2021 ASPHALT OVERLAY
IMPROVEMENTS 235,068.48
GROEBNER & ASSOCIATES INC WG EHS PE45MIL YLW 2500 1,245.39
HAWKEYE TRUCK EQUIPMENT PISTON STYLE ACTUATOR KIT 226.00
HEARTLAND CO-OP
NOVEMBER 2021 STATEMENT- GOLF
COURSE 205.55
HILLYARD INC PAPER TOWELS/TOILET PAPER 224.66
HOTSY CLEANING SYSTEMS INC.
SCHEDULED MAINTENANCE/OIL
PUMP/NOZZLE/COUPLER 382.76
INDUSTRIAL SALES COMPANY INC- WF DRISCO YELLOW STRIPE 74,557.12
INFOBASE ONLINE RESOURCE FOR PATRONS 998.00
INFRASOURCE CONSTRUCTION, LLC ASHLEY ACRES 5,605.20
INGRAM LIBRARY SERVICES BOOKS 2,444.26
INTERSTATE ALL BATTERY CENTER BATTERIES 443.04
IOWA DEPT OF PUBLIC SAFETY
INTELLIGENCE BUREAU
ONLINE WARRANTS OCTOBER 2021-
DECEMBER 2021 978.00
IOWA DEPT OF TRANSPORTATION
AGGREGATE TECHNICIAN
CERTIFICATION- ROTH 480.00
IOWA IRRIGATION, CORP.
KETTLESTONE IRRIGATION PUMP
CONVERSION 59,829.71
IOWA LEAGUE OF CITIES
2022 MAYOR'S ASSOCIATION DUES-
CLARKE 30.00
IOWA ONE CALL OCTOBER 2021 STATEMENT 1,023.10
IOWA SIGNAL INC
ASHWORTH & WARRIOR SCHOOL
FLASHER 15,418.00
J & K CONTRACTING, LLC
PAY EST #5 - LITTLE WALNUT CREEK
NORTH TRUNK SEWER 286,985.00
JERICO SERVICES INC DUST CONTROL 4,012.50
JOHN'S TREE SERVICE, INC. ASH TREE REMOVAL- CENTENNIAL 5,400.00
KARL CHEVROLET 21 CHEVY TAHOE 8439 120,668.77
KAY PARK-REC CORP BENCHES FOR WESTOWN MEADOWS 840.00
KELLI POTTS FLANAGAN THERMOSTAT REBATE 30.00
KIMBALL MIDWEST SWIVEL HOSE ENDS 484.80
KING'S MATERIAL INC SWINGS AT CENTENNIAL 4,646.82
KOONS GAS MEASUREMENT METERS 772.72
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LARSON CONSTRUCTION CO INC
PAY EST #14 - TRIUMPH PARK
PROJECT 802,008.55
LIBERTY READY MIX CONCRETE 4,310.00
LIFETIME ATHLETIC WINTER TENNIS LESSONS SESSION 2 1,601.60
LOGAN CONTRACTORS SUPPLY INC
ROTARY HAMMER/BRUSHLESS
KIT/WARNING FLAG/BATTERY 1,899.21
MACQUEEN EQUIPMENT WATER PUMP REPAIR 1,468.63
MARK STUCHEL INC. 500LM USB-C RECH ANGULAR LITE 139.59
MARTIN MARIETTA AGGREGATE, INC. ROAD STONE 749.09
MATHESON TRI-GAS INC CYLINDERS 344.49
MENARDS CHRISTMAS LIGHTS 89.97
MERCY CLINICS OCCUPATIONAL
MEDICINE CLINIC PRE-EMPLOYMENT PHYSICAL 961.00
MID AMERICAN ENERGY
LAUREL ST STOPLIGHTS WMIS
#2860966 37,082.46
MOBOTREX, INC TRAFFIC SIGNALS 12,164.00
MOLLY OLSON GRAPHIC DESIGN WORK 175.00
MUNICIPAL SUPPLY INC. METERS 7,735.85
MURPHY TRACTOR & EQUIPMENT WINDOW/SEAL 418.27
NAPA AUTO PARTS STORE BK 7 BLADE & 4 CONNECTOR 31.27
NATIONWIDE OFFICE CLEANERS LLC CLEANING SERVICES- LIBRARY 2,039.43
OCLC INC
CAPRIAREADY/CAPIRA SELF
CHECKOUT 2,600.00
OFFICE DEPOT
PAPER
TOWELS/CUPS/MARKERS/COFFEE/FAC
E MASKS/LABELS 274.24
O'HALLORAN INTERNATIONAL INC. TRUCK MAINTENANCE 2,269.54
ONE SOURCE
PRE-EMPLOYMENT BACKGROUND
CHECK 45.00
OUTDOOR RECREATION PRODUCTS MIRACLE LEAGUE HOMER SCULPTURE 12,500.00
PEAK DISTRIBUTING
HAND SCRUB/CARB&CHOKE
CLEANER/BRAKE CLEANER 419.72
PITNEY BOWES
QUARTERLY LEASE OF DIGITAL
MAILINGS 2,690.61
PLAYCORE WISCONSIN INC
REPLACEMENT PLAYGROUND PIECE
CENTENNIAL 6,490.75
PLUMB SUPPLY COMPANY COUPLINGS 228.58
Q3 CONTRACTING
RETAINAGE - 2021 UNIV AVE
PAVEMENT PATCHING PROJEC 7,449.66
RANGEMASTERS TRAINING CENTER AMMUNITION 31,139.80
RAY O'HERRON CO., INC.
SHIRTS-
GIBBS/KINNEY/JACKSON/QUINN 68.00
ROCKMOUNT RESEARCH & ALLOYS, INC ZETA STRIP 2X12 1,306.76
SHOTTENKIRK CHEVROLET-PONTIAC VEHICLE MAINTENANCE 552.49
SIOUX SALES COMPANY HOLSTER- BORICH + ONE EXTRA 337.25
SKOLD DOOR & FLOOR COMPANY INC CHECKED TIMER ON DOOR 288.00
SNYDER & ASSOCIATES INC GENERAL ENGINEERING 2021-2022 15,877.51
SPLAW PROPERTIES, LLC DECEMBER 2021 ANNEX LEASE 4,504.83
SRIXON GOLF BALLS 297.48
STIVERS FORD TAIL LIGHTS 605.03
STOREY-KENWORTHY COMPANY W2 AND 1099 ORDER 360.91
STRYKER SALES CORPORATION BATTERIES 2,276.32
STUDIO BEA DANCE FALL SESSIONS 1 & 2 739.20
SUNFLOWER FINE ART LLC. ART CLASSES 600.00
TEAM SERVICES INC
SE ASHWORTH RD CORRIDOR
IMPROVEMENTS 6,025.46
THE VENTURE GROUP LLC CLEANING SERVICES- PD 823.00
TINO BACKSEN FURNACE REBATE 75.00
TREASURER STATE OF IOWA NOV '21 WATER EXCISE TAXES 23,158.87
TREASURER STATE OF IOWA NOV '21 SEWER SALES TAXES 4,013.78
TREASURER STATE OF IOWA NOV '21 GAS SALES TAXES 11,282.14
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TREASURER STATE OF IOWA NOV '21 GOLF COURSE SALES TAXES 608.76
TREASURER STATE OF IOWA NOV '21 STORM WATER SALES TAXES 2,102.14
TRUCK EQUIPMENT INC RUBBER BUMPER 6.10
UNIVERSAL PRINTING SERVICES NOVEMBER 2021 STATEMENT INSERT 824.11
UNIVERSITY OF IOWA OFFICE OF THE
STATE ARCHAEOLOGIST PROGRAM SPEAKER 40.00
UPHDM OCCUPATIONAL MEDICINE DRUG SCREENS 172.00
US CELLULAR NOVEMBER 2021 STATEMENT 645.50
UTILITY SAFETY AND DESIGN INC. 10" PROJECT 61,478.58
VAN METER INDUSTRIAL INC LIGHT BULBS- TRIANGLE 344.10
VEENSTRA & KIMM INC NOVEMBER 2021 STATEMENT 49,459.64
WALLACE CENTERS OF IOWA ADULT PROGRAM SPEAKER 540.00
WASTEWATER RECLAMATION
AUTHORITY JANUARY 2021 FEES 126,362.00
WAUKEE AERIAL, LLC
COMMUNITY PHOTO/VIDEO AERIAL
SHOTS 380.00
WAUKEE CHAMBER OF COMMERCE MEMBERSHIP RENEWAL FY22 15,000.00
WAUKEE HARDWARE & VARIETY
NOVEMBER 2021 STATEMENT- PARKS
& REC 413.54
WAUKEE POWER EQUIPMENT CHAIN SAW CHAINS 105.76
WD DESIGNS STAFF SHIRTS 1,144.60
XENIA RURAL WATER DISTR DECEMBER 2021 STATEMENT 276.44
*TOTAL*$5,005,700.55
PAYROLL 12/10/2021:
ABRAMOWITZ, LEVI $2,283.29
ADKINS, COREY 1,917.53
ADKISSON, JENNIFER 627.74
AHRENS, ELIZA 1,480.90
ALDRICH, SHAWN 2,336.17
ANDERSON, SARA 1,726.15
ARIAS, HECTOR 2,744.26
BAKER, RANDY 2,286.75
BASYE, JONATHA 1,564.89
BAUMAN, LISA 2,133.86
BECKNER, HALEY 1,504.70
BEDFORD, SAMANTHA 1,393.34
BERG, BROOKE 308.40
BORICH, CHELSEA 1,951.04
BOYLE, GAVIN 845.58
BROOKS, AMBER 355.57
BROWN, ANGALEA 1,528.28
BROWN, JENNIFER 2,445.55
BROWN, NATHAN 2,258.45
BRUENING, BENJAMIN 410.78
BRUNS, RACHEL 2,935.51
BURKHART, LINDA 4,409.46
BURKHART, MARK 810.61
CAMPBELL, SCOTT 3,342.27
CARPENTER, PAUL 1,912.64
CARROLL, JOSEPH 2,383.83
CHRISTENSEN, ABAGAIL 1,426.38
CICHOSKI, KELLI 2,172.77
CLAYTON, EMMA 11.62
CLEMEN, ANTHONY 2,279.66
COGGESHELL, LEE 1,982.80
CORKREAN, JENNIFER 2,586.25
COUGHLIN, RYANN 32.26
COUGHLIN, TONI 1,095.87
8
COX, BENJAMIN 139.47
CRAVEN, GAYLA 100.35
CRONE, ERIN 26.01
CROSS, JONATHAN 1,183.04
CUNNINGHAM, SCOTT 3,879.80
DANIEL, COLE 1,706.80
DEBOER, MELISSA 2,619.63
DEETS, BRADLY 4,738.27
DEZEEUW, DAVID 3,792.29
DODGE, JUSTIN 3,088.20
EDWARDS, DANAE 2,459.04
EVANS, SUMMER 3,099.31
FLUGGE-SMITH, JAMIE 2,220.40
FREDERICK, JUSTIN 2,620.15
FREDERICKSEN, BROCK 1,427.53
FROEHLICH, WILLIAM 775.30
FURRY, ALISSA 147.75
FYFE, JUSTIN 1,827.96
GARLICH, ELIZABETH 158.75
GAVIN, HALEY 740.35
GIBBS, AUSTIN 2,030.81
GIBSON IV, WILLIAM 1,847.48
GILCHRIST, NICHOLAS 1,670.15
GILMORE, JOANNA 798.19
GITZEN, ROBERT 3,765.68
GOINS, ANDREA 2,358.09
GROVE, BRIAN 229.49
GUESS, CHRISTOPHER 1,688.48
GUESS, KATHRYN 2,640.66
HANSON, LAURA 2,030.05
HEIMANN, RONALD 3,079.99
HENTGES, ERIC 2,220.87
HERRICK, ROBERT 3,396.86
HILGENBERG, ADAM 2,895.79
HOWELL, GABRIELLA 29.78
HUSTED, TROY 2,283.32
HUTTON, JOSHUA 2,325.48
JACKSON, COLE 2,085.54
JERMIER, MATTHEW 4,111.49
JOHNSON, WYATT 732.79
KAMMERER, EMMILY 295.00
KAPPOS, SARA 2,810.73
KASS, ANDREW 2,893.76
KASZINSKI, BRETT 376.65
KELLER, CHRISTOPHER 3,081.54
KICKBUSH, CHRISTOPHER 2,201.06
KINNEY, SCOTT 2,765.35
KLEINWOLTERINK, COLE 1,913.06
KLEVER, JUDY 1,424.29
KNEPPER, AARON 222.87
KOESTER, RUDY 3,685.43
KREFT, ALEXUS 316.48
KUHLMAN, TERESA 19.40
LARSON, KENNETH 385.13
LARSON, KRISTINE 3,498.51
LAUGHRIDGE, DANIEL 2,294.09
LE, SON 3,391.22
LEMKE, NEIL 2,360.86
9
LEVSEN, BRYAN 2,635.56
LINDSAY, MICHELLE 2,072.06
LONG, JEREMY 3,828.63
LYNCH, JEREMY 1,554.29
MAGNUSSEN, JACK 356.99
MANNING, JOSHUA 2,915.63
MAREAN, JOSHUA 1,647.79
MAREK, JAMES 1,987.73
MCCAY, BRENDA 204.73
MCCOY, CARA 494.83
MEEKER, BRYCE 2,437.46
MELLENCAMP, JEFFREY 3,785.69
METTEE, WILLIAM 1,884.01
MINAR, VANESSA 1,182.52
MINIKUS, JOSHUA 2,773.57
MOERMAN, TIMOTHY 5,070.15
MORRIS, ASHLEY 1,616.13
MURRA, BRIAN 3,508.99
NELSON, DAVID 1,468.44
NEWBURY, NICHOLAS 1,804.99
NICHOLS, ANDREW 1,813.20
OLDHAM, JAMES 1,924.00
OLSASKY, JOHN 475.03
OSBORN, RYAN 338.02
OSBORN, SARAH 1,887.27
OSTRING, KATHLEEN 3,370.36
PARISH, TONJA 2,288.16
PATTERSON, KEVIN 1,508.19
PAYNE, THOMAS 1,636.98
PERKINS, JACOB 1,923.72
PETTIT, BRANDON 3,316.83
PIZINGER, JAMES 1,668.09
PORTER, NICKOLAS 665.82
PURVIS, KATHRYN 1,846.09
QUAM, BRADLEY 1,536.58
QUICK, TIMOTHY 283.71
QUINN, JOHN 4,332.26
RASH, RONALD 2,844.76
RICHARDSON, DACE 1,766.31
RICHARDSON, ELIZABETH 2,872.13
ROBBINS, CORBY 2,179.93
ROBINSON, CLINT 4,415.28
ROBINSON, NATHANIEL 520.27
ROTH, TITO 1,462.65
ROTSCHAFER, CARMEN 1,462.65
ROYER, TIMOTHY 4,538.50
SAENGKIO, DONNY 2,123.51
SAGER, AARON 204.05
SCHAUFENBUEL, KARI 1,070.25
SCHETTLER, RODNEY 3,899.76
SCHUETT, REBECCA 3,530.96
SCHULTZ, JEFFREY 2,161.58
SEDDON, JOSH 2,399.38
SEELY, AUSTEN 431.58
SHAFFER, CHET 204.05
SMITH, BLAKE 1,648.04
SNOW, SUSAN 105.42
SPOSETO, MACKENZIE 3,349.49
10
STEINKE, KURT 1,123.64
STEPHENS, CLINT 210.76
STEWARD, ERIC 2,817.10
STIFEL, DALTON 2,383.99
STONE, GREGORY 43.63
STOTZ, MELISSA 654.12
SULLIVAN, RYAN 531.13
TAYLOR, CHRISTINA 128.99
THAYER, CHANDLER 2,366.12
TOWNSEND, MCKENNA 2,845.14
TRUMAN, GRAHAM 166.41
TYSDAL, THOMAS 3,573.61
VANDEKAMP, JOSHUA 2,903.95
VENTO, NICHOLAS 461.67
VOEGTLE, TIMOTHY 2,462.23
WASKE, CHARLES 2,539.46
WERTS, DANIEL 2,958.79
WESTON STOLL, KERI 2,301.89
WHITE, JASON 1,755.10
WHITHAM JOHNSON, JENNIFER 571.91
WIGGINS, MATHEW 3,171.22
WILLIAMS, SUSAN 2,299.27
WINTERS, TROY 3,284.64
WISE, NATHAN 3,776.38
WOOD, DANIEL 1,627.37
YOUNG, JOHNATHAN 2,224.93
YOUSO, ANTHONY 1,493.77
*TOTAL*$340,304.25
B. Consideration of approval of City Council Minutes of 12/06/2021 Regular Meeting, 12/13/2021
Work Session
C. Consideration of approval of receipt and file of 11/30/2021 correspondence from Mediacom
regarding programming changes and rate adjustments
D. Consideration of approval of a resolution approving seasonal job descriptions and pay grades
[Site Supervisor, Field Crew Lead, Field Crew, Lead Concession Attendant, Concession
Attendant and Sugar Creek Municipal Golf Course Intern] (Resolution #2021-509)
E. Consideration of approval of a resolution approving Limited Part Time/Seasonal/Intern
Compensation Plan (Resolution #2021-510)
F. Consideration of approval of a resolution authorizing an increase to the “Trade Time for Fitness”
employee benefit program (Resolution #2021-511)
G. Consideration of approval of a resolution approving City of Waukee Amended Employee
Handbook, Revision No. 1 (Resolution #2021-512)
H. Consideration of approval of a resolution approving Amendment No. 1 to Policy for the
Expenditure of Funds in Recognition and Support of Employees, Elected Officials and Volunteers
(Resolution #2021-513)
I. Liquor License Applications, Renewals:
1. Consideration of approval of 12-month Class E Liquor License for RAYA, LLC, d/b/a Waukee
Liquor & Food Mart [763 SE Alice’s Road]
2. Consideration of approval of a Fiscal Year 2022 Iowa Retail Permit Application for
Cigarette/Tobacco/ Nicotine/Vapor for RAYA, LLC, d/b/a Waukee Liquor & Food Mart [763 SE
Alice’s Road]
3. Consideration of approval of Ownership Update and renewal of 12-month Class E Liquor License
with Class C Beer Permit and Class B Wine Permit privileges for Casey’s Marketing Company,
d/b/a Casey’s General Store #3640 [870 NE Alice’s Road]
J. Contracts, Agreements:
1. Consideration of approval of resolution approving License Agreement with foreUp and Golf
Compete, Inc., for services at Sugar Creek Municipal Golf Course (Resolution #2021-514)
2. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with Hotel R&D, LLC [Hotel Feasibility Study] (Resolution #2021-515)
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3. Consideration of approval of a resolution approving Agreement for Professional Consulting
Services with Snyder & Associates, Inc. [Grand Prairie Parkway and SE Tallgrass Lane Traffic
Signals Project] (Resolution #2021-516)
4. Consideration of approval of a resolution approving Professional Consulting Services Amendment
No. 2 with Calhoun-Burns and Associates, Inc. [Broderick Pond Reconstruction Project, Douglas
Pkwy. Bridge and Recreation Trail Underpass] (Resolution #2021-517)
5. Consideration of approval of a resolution approving contract and bond [NW Douglas Parkway
Culvert and Pond Improvements Project] (Resolution #2021-518)
K. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of
Retainage:
1. Consideration of approval of Payment Estimate No. 2 to Concrete Connection, LLC, for the Sugar
Creek Park Project in the amount of $147,276.60
2. Consideration of approval of Payment Estimate No. 14 to Larson Construction Company, Inc., for
the Triumph Park Project in the amount of $771,272.95
3. Consideration of approval of Payment Estimate No. 4 to Larson Construction Company, Inc., for
the Triumph Park Fishing Pier Project in the amount of $30,735.60
4. Consideration of approval of Change Order No. 1 to Grimes Asphalt and Paving Corporation for
the 2021 Asphalt Overlay Improvements Project increasing the contract in the amount of $7,547.44
5. Consideration of approval of Payment Estimate No. 1 to Grimes Asphalt and Paving Corporation
for the 2021 Asphalt Overlay Improvements Project in the amount of $235,068.48
6. Consideration of approval of Payment Estimate No. 4 to Concrete Technologies, Inc., for the Ute
Avenue and Ashworth Road Intersection Project in the amount of $196,001.77
7. Consideration of approval of Payment Estimate No. 11 to Concrete Technologies, Inc., for the
Warrior Lane Improvements Phase 1 Project in the amount of $274,960.50
8. Consideration of approval of Payment Estimate No. 6 to Elder Corporation for the NW Douglas
Parkway Construction Project, NW 10th Street to NW 2nd Street, in the amount of $83,234.07
9. Consideration of approval of Payment Estimate No. 7 to Elder Corporation for the NW 2nd Street
Construction Project, NW Venture Drive to NW Douglas Parkway, in the amount of $376,161.22
10. Consideration of approval of Payment Estimate No. 8 to Alliance Construction Group, LLC, for the
SE Ashworth Road Corridor Improvement Project, SE Parkview Crossing Drive to SE Glacier Trail,
in the amount of $229,630.27
11. Consideration of approval of Payment Estimate No. 5 to J&K Contracting, LLC, for the Little Walnut
Creek North Trunk Sewer Extension Phase 2 Project in the amount of $247,131.89
12. Consideration of approval of Change Order No. 1 to Busy Bee Construction, LLC, for the Transite
Water Main Replacement Phase 2 Project increasing the contract in the amount of $8,000.00
13. Consideration of approval of Payment Estimate No. 3 to Busy Bee Construction, LLC, for the
Transite Water Main Replacement Phase 2 Project in the amount of $127,365.25
14. Consideration of approval of Payment Estimate No. 4 to C.L. Carroll Co., Inc., for the 2021 Well
Rehabilitation Phase 2 Project in the amount of $171,000.00
15. Consideration of approval of a resolution accepting public improvements [Ashworth Acres Plat 3]
(Resolution #2021-519)
16. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 2]
(Resolution #2021-520)
17. Consideration of approval of a resolution accepting public improvements [Hamilton Ridge Plat 3]
(Resolution #2021-521)
18. Consideration of approval of release of retainage to Q3 Contracting, Inc., for the 2021 University
Avenue Pavement Patching Project in the amount of $7,449.66
19. Consideration of approval of release of retainage to J&K Contracting, LLC, for the Southwest Area
Trunk Sewer Extension Phase 2 Project in the amount of $39,853.11
L. Fixing Dates for Public Hearings:
1. Consideration of approval of a motion setting January 3, 2022, as the date of public hearing on a
Lease Agreement [Finn & Laughlin Family Dentistry]
2. Consideration of approval of a motion setting January 17, 2022, as the date of public hearing on an
ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain
property from R-3 [Multi-Family Residential District] to R-4 [Row Dwelling and Townhome Dwelling
District] (Prairie Village Townhomes Plat 1)
2) Consent Agenda Part 2: Council Member Sinclair moved to approve Consent Agenda Part
2; seconded by Council Member Crone. Council Member Bottenberg stated that he would
abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Crone,
Pierce, Sinclair. Nays: None. Abstentions: Bottenberg (professional conflict of interest).
Absent: Lyon. Motion carried 3 – 0 – 1 – 1.
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A. Consideration of approval of a resolution approving Lease, Business Property between Waukee
Community School District and City of Waukee, Iowa [Materials Storage] (Resolution #2021-522)
B. Consideration of approval of a resolution fixing date for a public hearing on the proposal to enter
into a Second Amended and Restated Agreement for Private Development with The Quarter at
Waukee, LLC, and Waukee Prairie Apartments, LLC (Resolution #2021-523)
3) Ordinance:Consideration of approval of an ordinance to amend Chapter 6, City
Elections, by repealing Section 6.07, Voting Precincts, and enacting new election
precincts as specified [second, third (final) readings] – Council Member Sinclair moved
to approve the second reading of the ordinance in title only, waive the third reading, and
place the ordinance on final passage; seconded by Council Member Bottenberg. Assistant
City Administrator Deets reviewed the proposed precincts and requested the waiver of the
third reading due to timing considerations in meeting state requirements. Results of vote:
Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 – 0
– 1. (Ordinance #3014)
4) Ordinance: Consideration of approval of an ordinance to amend Chapter 68, Parking
Regulations, City of Waukee, Iowa, by amending Section 68.09, No Parking Zones
[second, third (final) readings] – Council Member Crone moved to approve the second
reading of the ordinance in title only, waive the third reading, and place the ordinance on
final passage; seconded by Council Member Bottenberg. Public Works Director/City
Engineer Koester briefly reviewed the proposed parking modifications. Mayor Clarke asked
when the ordinance would go into effect and if impacted residents would be informed of the
changes; Mr. Koester replied that the ordinance is in effect following publication and that
letters would be mailed to abutting property owners. Results of vote: Ayes: Bottenberg,
Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 – 0 – 1. (Ordinance
#3015)
5) Ordinance: Consideration of approval of an ordinance to amend Chapter 169, Zoning
Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to K-MF
Stacked Med and K-MF Stacked High, a property known as ARAC, LLC [third (final)
reading] – Council Member Crone moved to approve the third reading of the ordinance in
title only and place it on final passage; seconded by Council Member Sinclair. Results of
vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried
4 – 0 – 1. (Ordinance #3016)
6) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Veenstra & Kimm, Inc. [3rd Street Elevated
Storage Tank Replacement Project] – Council Member Sinclair moved to approve the
resolution; seconded by Council Member Crone. Public Works Director/City Engineer
Koester reviewed the proposed project, bid timeline and construction schedule. Results of
vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried
4 – 0 – 1. (Resolution #2021-524)
7) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with OPN Architects [Public Safety Facility Project,
Architectural Services] – Council Member Crone moved to approve the resolution;
seconded by Council Member Sinclair. Assistant City Administrator Deets discussed the
selection process for planning and preliminary design of the Public Safety Facility, noting
that an additional contract for the final design would be considered pending satisfactory
completion of the concept design. Council Member Bottenberg asked if the City had
experience using OPN Architects; Mr. Deets noted a current project in Waukee on which
they were contracted, as well as some larger projects in other metro communities. Mr. Deets
then reviewed the next steps in the process related to the preliminary design. Results of
vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon. Motion carried
4 – 0 – 1. (Resolution #2021-525)
8) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Sidekick Development, LLC [Public Safety
Facility Project, Owner’s Representation] – Council Member Sinclair moved to approve
the resolution; seconded by Council Member Crone. (Council Member Pierce began in-
13
person participation at 6:01 p.m.) Assistant City Administrator Deets reviewed the scope of
work and associated fees. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays:
None. Absent: Lyon. Motion carried 4 – 0 – 1. (Resolution #2021-526)
9) Resolution: Consideration of approval of a resolution approving Offer to Buy Real
Estate and Acceptance (Nonresidential) [Prairie Rose Waukee, LLC] – Council Member
Crone moved to approve the resolution; seconded by Council Member Sinclair. Assistant
City Administrator Deets noted a council priority to create affordable housing options in
Waukee. As such, City staff analyzed sites within the community and negotiated the
proposed purchase agreement. The purchase has a March 1 closing date and is subject to
property appraisal. Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None.
Absent: Lyon. Motion carried 4 – 0 – 1. (Resolution #2021-527)
10) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Snyder & Associates, Inc. [Douglas Parkway
Grade, Partial Pave and Joint Utility Trench Project] – Council Member Crone moved to
approve the resolution; seconded by Council Member Sinclair. Public Works Director/City
Engineer Koester briefly reviewed the project scope, budget and construction schedule.
Results of vote: Ayes: Bottenberg, Crone, Pierce, Sinclair. Nays: None. Absent: Lyon.
Motion carried 4 – 0 – 1. (Resolution #2021-528)
11) Resolution: Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Snyder & Associates, Inc. [NW Douglas
Parkway & NW 10th Street Traffic Signal Project and NW Douglas Parkway & N Warrior
Lane Traffic Signal Project] – Council Member Pierce moved to approve the resolution;
seconded by Council Member Crone. (Council Member Lyon arrived at 6:10 p.m.) Public
Works Director/City Engineer Koester briefly reviewed the project scope, budget and
construction schedule. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair.
Nays: None. Motion carried 5 – 0. (Resolution #2021-529)
12) Resolution: Consideration of approval of a resolution approving City of Waukee Safe
Routes to School Guide – Council Member Bottenberg moved to approve the resolution;
seconded by Council Member Sinclair. Public Works Director/City Engineer Koester
reviewed guide highlights, ongoing efforts and next steps. Council Member Crone asked if
the newly-opened NW 2nd St. extension was working well; Mr. Koester replied in the
affirmative. Mayor Clarke asked how elected officials would be informed when future route
gaps are discovered; Mr. Koester answered that they would be brought forward during
Capital Improvement Project (CIP) planning. Mayor Clarke then asked about the timing for
the next steps; Mr. Koester stated that the initial committee would be established within six
months. Results of vote: Ayes: Bottenberg, Crone, Lyon, Pierce, Sinclair. Nays: None.
Motion carried 5 – 0. (Resolution #2021-530)
13) Resolution: Consideration of approval of a resolution of support for Des Moines
International Airport Terminal Project – Council Member Lyon moved to approve the
resolution; seconded by Council Member Crone. City Administrator Moerman reviewed the
Des Moines International Airport Authority request, recommending a $722,670.00
contribution toward the project. Council Member Bottenberg stated that he would abstain
from voting due to a professional conflict of interest. Results of vote: Ayes: Crone, Lyon,
Pierce, Sinclair. Nays: None. Abstentions: Bottenberg (professional conflict of interest).
Motion carried 4 – 0 – 1. (Resolution #2021-531)
(J) Reports – Reports made by City Administrator Moerman; City Attorney Brick; Council Members
Lyon, Sinclair.
Council Member Bottenberg moved to adjourn; seconded by Council Member Lyon. Ayes: All. Nays:
None. Motion carried 5 – 0.
Meeting Adjourned at 6:23 p.m.
____________________________________
Courtney Clarke, Mayor
14
Attest:
________________________________________
Rebecca D. Schuett, City Clerk