HomeMy WebLinkAbout2022-03-07-J01H_06 Professional Consulting Svcs Agr Amendment 1_Public Works 2nd Floor ExpansionAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: March 7, 2022
AGENDA ITEM:Consideration of approval of a resolution approving Amendment No. 1 to
Agreement for Professional Consulting Services with Farnsworth Group
[Public Works 2nd Floor Expansion Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The original agreement approved on November 1, 2021
(RES# 21-464) was for the analysis and design for the Second Floor Expansion Project at the Waukee
Public Works Building. Farnsworth Group has requested Amendment No. 1 in the amount of $23,413
which will increase the overall contract fee to $42,613 for the project. The scope has been modified to
include an expansion to the existing data room which was not anticipated in the original scope. After
further analysis with IT staff, the data room expansion was unavoidable and necessary to
accommodate the additional workstations and the necessary networking abilities for each one. Further,
the project scope was expanded to replace all the 2nd Floor light fixtures (excluding the mezzanines)
with LED fixtures for consistency and improved energy efficiency.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Resolution
II. Agreement for Professional Consulting Services Amendment No. 1
PREPARED BY: Beth Richardson
REVIEWED BY: Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1H6
THE CITY OF WAUKEE, IOWA
RESOLUTION 2022-
APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES WITH FARNSWORTH GROUP
[PUBLIC WORKS 2ND FLOOR EXPANSION PROJECT]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City retained the consultant services of Farnsworth Group for the Public Works
2nd Floor Expansion Project (Resolution #2021-464); AND,
WHEREAS, Amendment No. 1 to Agreement for Professional Consulting Services with
Farnsworth Group is due to the scope of the project being modified to include an expansion to
the existing data room and replacing the 2nd floor light fixtures with LED fixtures;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Amendment No. 1 to Agreement for Professional Consulting Services between Farnsworth
Group and the City of Waukee, Iowa [Public Works 2nd Floor Expansion Project] is hereby
approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 7th day of March,
2022.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS
14225 University Avenue, Suite 110
Waukee, Iowa 50263
p 515.225.3469
www.f-w.com
February 8, 2022
Waukee Public Works
805 University Avenue
Waukee, IA 50263
Attn: Rudy Koester, Public Works Director
Re: Owner/Architect Agreement – First Amendment
Waukee Public Works Building 2nd Floor Expansion
Dear Rudy:
We are requesting an amendment to the Agreement for Professional Consulting Services for the
Waukee Public Works Building 2nd Floor Expansion. Per our discussion on February 2, 2022, the size,
scope, complexity, and cost of the project is significantly different from what was assumed when we
were initially hired to design this project in November of 2021.
Our original design fee of $19,200, approved in the Agreement for Professional Consulting Services, was
based on an Approximate Construction Cost of $240,000 to renovate 2,610 SF.
The current Estimated Construction Cost is $487,735. The design now includes renovation of 3,350 SF,
replacing all the existing 2nd Floor Light Fixtures (excluding the Mezzanines) to match the new fixtures,
and the expansion of the Data Room. Since the cost of the construction increased, we propose using a
sliding scale to calculate the percentage to determine our fee. In consideration of a portion of the work
accomplished in 2017 for the expansion of the Data Room, we also reduced our fee by $3,000.
February 8, 2022
Total
Approximate Construction Cost $487,735
Fee Basis from RSMeans
$250,000 $500,000
12.30% 9.20%
as % as $
Proposed Fixed A/E Fee 9.35% $45,613
Reduction for 217021 WPW Data Room -$3,000
TOTAL A/E FEE $42,613
Waukee Public Works
February 8, 2022
Page 2 of 2
Farnsworth Group estimated the Construction Cost at $487,735, in February of 2022. The new
calculated design fee is proposed to be 9.35% of $487,735 = $45,613 - $3,000 = $42,613.
Therefore, we request an increase in the design fee of $23,413 = $42,613 – $19,200.
Through the development of the project, we consulted with you and together we concluded the project
schedule should be revised from the schedule included in the Agreement, dated 11/01/2021
We request the following revisions to the original Agreement, dated 1st day of November 2021:
3. COMPENSATION: Revise paragraph to read as follows:
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following lump sum including any authorized reimbursable expenses, as set
forth in Attachment 3.
Lump Sum Architectural / Engineering Fee: $42,613
Reimbursable Expenses: $1,500
Total: $44,113
Revise Attachment 2 to read as follows:
ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the scope of services under this Agreement shall be as follows:
Start Design Process: November 1, 2021
Project Bidding Documents Complete: February 7, 2022
Project Bid Date: March 10, 2022
Project construction Commences: March 2022
Project construction Completion: December 16, 2022
If you agree with the revisions noted above, then please have an authorized person sign on the line
below. Attached is a copy of the original agreement.
Sincerely,
FARNSWORTH GROUP, INC. CITY OF WAUKEE
Kristofer J. Orth, AIA Courtney Clarke
Architecture Principal Mayor