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Home My WebLink About2022-03-21 I01H_04 Traffic Signal Enhancement_Pmt Est 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: March 21, 2022 AGENDA ITEM:Consideration of approval of Payment Estimate No. 1 to Traffic Control Corporation for the Traffic Signal Enhancement Project – Management Software [DOT Project No.:ICAAP-SWAP-8177(624--SH-25], in the amount of $292,712.05. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Traffic Control Corporation requested Payment Estimate No. 1 for the work completed on the Traffic Signal Enhancement Project – Management Software [DOT Project No.:ICAAP-SWAP-8177(624)--SH-25], in the amount of $292,712.05. Snyder & Associates has reviewed the payment estimate and recommends payment. The partial payment is for the pay period March 1, 2021 to February 1, 2022. This pay estimate is for installation of the traffic management software, including servers at Waukee Public Works, new controllers at all project intersections, and training for the traffic management software and automated traffic signal performance measures. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $292,712.05 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 1 ATTACHMENTS: I. Payment Estimate No. 1 II. Letter of Recommendation PREPARED BY:Beth Richardson REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1H4 2727 SW SNYDER BOULEVARD | P.O. BOX 1159 | ANKENY, IA 50023-0974 P: 515-964-2020 l F: 515-964-7938 l SNYDER-ASSOCIATES.COM v:\projects\2019\119.0727.01\construction\ltr_2022-03-07_payapp1a.docx March 7, 2022 Rudy Koester, P.E. Public Works Director City of Waukee 805 University Ave Waukee, IA 50263 RE: PARTIAL PAYMENT APPLICATION NO. 1 TRAFFIC SIGNAL ENHANCEMENT PROJECT – MANAGEMENT SOFTWARE DOT PROJECT NO.: ICAAP-SWAP-8177(624)--SH-25 S&A PROJECT NO.: 119.0727.01 Dear Mr. Koester: Partial payment application #1 is for the installation of the traffic management software, including servers, at Waukee Public Works, new controllers at all project intersections, and training for the traffic management software and automated traffic signal performance measures. This portion of the overall signal enhancement project was awarded separately from the detection improvements through an RFP process. This represents the completion of the work for this portion of the project, other than final acceptance. Final acceptance will occur once Traffic Control Corp. has addressed the outstanding implementation issues, which include setting up alerts and reports for all necessary individuals as previously requested. Attached the partial payment application #1 for the project. We recommend payment of $292,712.05 to the contractor, Traffic Control Corp. for the project installation so far. This payment is for the pay period of 3/1/21 to 2/1/22. This represents 100% of the project withholding retainage. Please contact me should you have any questions regarding this partial pay application. Sincerely, SNYDER & ASSOCIATES, INC. Andrew Houchin, P.E. Project Engineer Enclosure cc: Traffic Control Corp 6. DETAILED ESTIMATE OF WORK COMPLETED: ITEM PLAN COST QTY. COST NO. DESCRIPTION QTY. TOTAL TO DATE TOTAL 1. Intersection Implementation 20 EACH 7,750.00$ 155,000.00$ 20 155,000.00$ 2. Public Works Facility Implementation 1 LS 4,540.00$ 4,540.00 1 4,540.00 3. Central Software / Server 1 LS 76,500.00$ 76,500.00 1 76,500.00 4. ATSPM Training 1 LS 8,000.00$ 8,000.00 1 8,000.00 5. ATSPM Maintenance & Support 1 LS 57,725.00$ 57,725.00 1 57,725.00 TOTAL ORIGINAL CONTRACT = 301,765.00$ 301,765.00$ CHANGE ORDER SUMMARY: TOTAL CHANGE ORDERS = -$ -$ TOTAL CONTRACT & CHANGE ORDERS $301,765.00 301,765.00$ UNIT UNIT COST COMPLETED WORKCONTRACT ITEMS CO # V:\Projects\2019\119.0727.01\Construction\PayApp01A_2022-03-02_ATSPM-Implementation.xlsx 1 of 1Page: 630-543-1300 630-543-5050 10435 ARGONNE WOODS DRIVE WOODRIDGE IL 60517 Fax: Statement Date: 2/28/2022 Customer Statement Customer:16483 Contact: WAUKEE FIRE DEPT Fax: 230 W HICKMAN ROAD Email: TTYSDAL@WAUKEE.ORG WAUKEE IA 50263 USA Sales Rep: MATT RIESBERG MRIESBERG@TCC1.COM General / SO Job Description Contract No. Date Invoice Customer PO Orig Inv Amt Current Inv Bal 724627 / PO: CONTRACT 200706 TRAFFIC SIGNAL ENHANCEMENT & IMPLEMENTATION ICAAP-SWAP-8177 (624)--SH-25 1/27/2021 126521 76,500.00 76,500.00 1/27/2022 133998 225,265.00 225,265.00 1/27/2022 133999 0.00 0.00 Total for Order: 724627 301,765.00 Total for General: 301,765.00 Cust 16483 Total: TrueTotal Charges Total Credits 301,765.00 0.00 Future CURRENT Over 30 Over 60 Over 90 Over 120 Balance Due 0.00 225,265.00 0.00 0.00 0.00 76,500.00 301,765.00 CustSt:001:00 630-543-1300 630-543-5050 INVOICE 10435 ARGONNE WOODS DRIVE WOODRIDGE IL 60517 Fax: Page:1 of 1 126521Invoice: Invoice Date:1/27/2021 2/26/2021Due Date: Ship To:To:16483 WAUKEE, CITY OF WAUKEE FIRE DEPT PUBLIC WORKS 230 W HICKMAN ROAD 805 UNIVERSITY AVE WAUKEE IA 50263 USA WAUKEE IA 50263 USA A/P Email:TTYSDAL@WAUKEE.ORG Customer PO:CONTRACT 200706 Sales Person: Pack Slip: DOUG RIPLEY 108782 Terms: Ordered On:Sales Tax ID: NET 30 8/20/2020 # NOT ON CERT / WAUKEE, CITY OF FOB: Ship Via: Ship Date:DESTINATION-FRT INCLUDED DROP SHIPMENT 1/27/2021 Location: Project Desc: Contract: Quote No: Tracking No: TCC Order No:724627 WAUKEE, IA TRAFFIC SIGNAL ENHANCEMENT & IMPLEMENTATION ICAAP-SWAP-8177(624)--SH-25 635295 RMA: Line Part Number/Description Quantity Unit Price Ext Price 1 CENTRAL SOFTWARE/SERVER 1.00 EA 76,500.00 /1 76,500.00 INSTALL CENTRACS ATMS/SPM, INCLUDING SERVERS $ 76,500.00Invoice Total: 2/26/2021Payment Due: Goods & Services: Total Misc Charges: Taxes:0.00 0.00 76,500.00 Tax RateTaxable Amt Amount TAX DETAIL Description IAEWAUKEE25 76,500.00 0.000 0.00% Remit To: Traffic Control Corp, 10435 Argonne Woods Drive, Woodridge, IL 60517 Subject to current Terms & Conditions available at www.trafficcontrolcorp.com Sign up to receive invoices via email. Send request to AccountingDept@TCC1.com 630-543-1300 630-543-5050 INVOICE 10435 ARGONNE WOODS DRIVE WOODRIDGE IL 60517 Fax: Page:1 of 1 133998Invoice: Invoice Date:1/27/2022 2/26/2022Due Date: Ship To:To:16483 WAUKEE, CITY OF WAUKEE, CITY OF PUBLIC WORKS 230 W. HICKMAN RD.805 UNIVERSITY AVE WAUKEE IA 50263 USA WAUKEE IA 50263 USA A/P Email:TTYSDAL@WAUKEE.ORG Customer PO:CONTRACT 200706 Sales Person: Pack Slip: DOUG RIPLEY 113131 Terms: Ordered On:Sales Tax ID: NET 30 8/20/2020 # NOT ON CERT / WAUKEE, CITY OF FOB: Ship Via: Ship Date:DESTINATION-FRT INCLUDED BEST WAY DEFAULT 1/5/2022 Location: Project Desc: Contract: Quote No: Tracking No: TCC Order No:724627 WAUKEE, IA TRAFFIC SIGNAL ENHANCEMENT & IMPLEMENTATION ICAAP-SWAP-8177(624)--SH-25 635295 RMA: Line Part Number/Description Quantity Unit Price Ext Price 1 INTERSECTION IMPLEMENTATION 20.00 EA 7,750.00 /1 155,000.00 CONTROLLER REPLACEMENT AND IMPLEMENTATION 2 PUBLIC WORKS FACILITY IMPLEMENTATION 1.00 EA 4,540.00 /1 4,540.00 INSTALL ATMS/SPM SOFTWARE AT CITY FACILITY 3 ATSPM TRAINING 1.00 EA 8,000.00 /1 8,000.00 ATSPM TRAINING AND FIELD SUPPORT 4 ATSPM MAINTENANCE & SUPPORT 1.00 EA 57,725.00 /1 57,725.00 5 YEAR ATSPM/CENTRACS SUPPORT $ 225,265.00Invoice Total: 2/26/2022Payment Due: Goods & Services: Total Misc Charges: Taxes:0.00 0.00 225,265.00 Tax RateTaxable Amt Amount TAX DETAIL Description IAEWAUKEE25 225,265.00 0.000 0.00% Remit To: Traffic Control Corp, 10435 Argonne Woods Drive, Woodridge, IL 60517 Subject to current Terms & Conditions available at www.trafficcontrolcorp.com Sign up to receive invoices via email. Send request to AccountingDept@TCC1.com 630-543-1300 630-543-5050 INVOICE 10435 ARGONNE WOODS DRIVE WOODRIDGE IL 60517 Fax: Page:1 of 1 133999Invoice: Invoice Date:1/27/2022 2/26/2022Due Date: Ship To:To:16483 WAUKEE, CITY OF WAUKEE, CITY OF PUBLIC WORKS 230 W. HICKMAN RD.805 UNIVERSITY AVE WAUKEE IA 50263 USA WAUKEE IA 50263 USA A/P Email:TTYSDAL@WAUKEE.ORG Customer PO:CONTRACT 200706 Sales Person: Pack Slip: DOUG RIPLEY 36359-36368- 962654 Terms: Ordered On:Sales Tax ID: NET 30 8/20/2020 # NOT ON CERT / WAUKEE, CITY OF FOB: Ship Via: Ship Date:DESTINATION-FRT INCLUDED DROP SHIPMENT 1/5/2022 Location: Project Desc: Contract: Quote No: Tracking No: TCC Order No:724627 WAUKEE, IA TRAFFIC SIGNAL ENHANCEMENT & IMPLEMENTATION ICAAP-SWAP-8177(624)--SH-25 RMA: Line Part Number/Description Quantity Unit Price Ext Price 1 ECP-SPM 20.00 EA 0.00 /1 0.00 ECONOLITE SPM PER INTERSECTION - YEAR 1 2 ECP-SPM CLOUD SERVICE SET-UP 1.00 EA 0.00 /1 0.00 CLOUD SERVICE SET-UP 3 ECP-INTERSECTION SUPPORT 20.00 EA 0.00 /1 0.00 SPM INTERSECTION SUPPORT 4 INSTALL SUPPORT 1.00 EA 0.00 /1 0.00 INSTALL ATMS IN CITY FACILITIES 5 ECONOLITE-ATMS/SPM TRAINING 2.00 EA 0.00 /1 0.00 TRAINING SESSIONS FOR ATMS/SPM 6 CENTRACS SOFTWARE MAINTENANCE AGREEMENT 4.00 EA 0.00 /1 0.00 CENTRACS SOFTWARE SMA - BEGINNING AT END OF YEAR ONE. 7 ECP-SPM ANNUAL FEES 4.00 EA 0.00 /1 0.00 SPM ANNUAL SERVICE FEE - YEARS 2-5 FOR 20 INTERSECTIONS $ 0.00Invoice Total: 2/26/2022Payment Due: Goods & Services: Total Misc Charges: Taxes:0.00 0.00 0.00 Tax RateTaxable Amt Amount TAX DETAIL Description IAEWAUKEE25 0.00 0.000 0.00% Remit To: Traffic Control Corp, 10435 Argonne Woods Drive, Woodridge, IL 60517 Subject to current Terms & Conditions available at www.trafficcontrolcorp.com Sign up to receive invoices via email. Send request to AccountingDept@TCC1.com