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Home My WebLink About2022-04-11 D01A Job Description_Accounting InternAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: April 11, 2022 AGENDA ITEM:Consideration of approval of a resolution approving job description and pay grade [Accounting Intern] FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Job description for an Accounting Intern within the Finance Department has been created and shall fall on the Limited Part- time/Seasonal/Intern compensation plan. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The City Administrator, Finance Director and Human Resources Director recommend the approval of the job description and pay grade. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Job Description – Accounting Intern III. Limited Part-time/Seasonal/Intern compensation plan PREPARED BY:Michelle Lindsay REVIEWED BY: D1A THE CITY OF WAUKEE, IOWA RESOLUTION 2022- APPROVING JOB DESCRIPTION AND PAY GRADE [ACCOUNTING INTERN] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the Finance Director proposes the creation of an Accounting Intern position; AND, WHEREAS, the pay grade for Accounting Intern shall fall on the Limited Part- time/Seasonal/Intern compensation plan; AND, WHEREAS, the Finance Director and Human Resources Director recommend establishing the position and approving the job description and pay grade. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this 11th day of April 2022, that it hereby approves the job description and pay grade for Accounting Intern, Finance Department. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Page 1 Accounting Intern Council Approved 4-11-2022 City of Waukee JOB DESCRIPTION Job Title: Accounting Intern Reports to: Accounting Manager Dept/Div: Finance Direct Reports: None Pay Grade: Limited PT/Seasonal/Intern FLSA Status: Non-Exempt JOB PURPOSE: The Accounting Intern supports the finance department by completing related tasks and specifically managing the accounts payable and accounts receivable functions of the department. ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.) 1. Generates various Council reports including bill lists for Council approval. 2. Prepares monthly Treasurer’s Report for publication and department revenue and expenditure budget reports. 3. Verifies vendor invoices, enters them into payables system, generates checks and ensures timely distribution of payments. 4. Assists with the preparation of City records, schedules and work papers for annual audit and assists the auditors as needed. 5. Manages the accounts receivable system with all departments ensuring invoices are issued and collected and files liens as necessary. 6. Prepares utility, building permit, accounts receivable, miscellaneous and property tax deposits. 7. Processes online credit card transactions. 8. Processes daily golf course deposits and transactions, tracking sales by category and taxable status and assists with establishing procedures for daily cash balancing. 9. Performs other duties or assumes other responsibilities as apparent or assigned. SUCCESS FACTORS: 1. Safeguards confidential information and uses it or discloses it only as expressly authorized or specifically required in the course of performing specific job duties. 2. Performs in a self-directed manner. 3. Ability to analyze accounts and transactions for discrepancies and effect on financial reports. 4. Ability to compile information and to prepare reports. 5. Contributes to overall City effectiveness by providing critical staff support to task forces and by participating, as necessary, in assisting all other teams. 6. Performs a wide variety of duties and responsibilities with accuracy, and speed, while under the pressure of time sensitive deadlines. 7. Relates to routine operations in a manner that is consistent with existing solutions to problems; to conform to established policies and procedures. 8. Develops and maintains good relationships with other city departments. 9. Continually seeks and accepts opportunities for personal and professional growth. 10. Attentive to the City’s standards for customer service, accuracy, quality, efficiency and all City policies and procedures ensuring that all work meets those standards. QUALIFICATIONS: 1. Internship is open to current high school students, juniors and above with plans to pursue a career in a finance or accounting related filed, undergraduate or graduate students. 2. Detail oriented with a focus on accuracy. 3. Excellent problem solving and analytical skills. 4. Confident in the use of computers and tablets and able to be trained in finance software required to complete the functions of the position. Page 2 Accounting Intern Council Approved 4-11-2022 PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit, stand and move about the office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee is required to speak, hear and see in order to share information, receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. WORKING CONDITIONS: 1. Climate controlled office with hazards typical to that environment. 2. Standard work hours are Monday – Friday 8:00 AM – 5:00 PM with additional evening and weekend hours as required. I have read and understand the information contained in the Job Description. I understand that this Job Description is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job. Also, while this list is intended to be an accurate reflection of the current job, the Employer reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed as directed by the Employer. I understand that I may be required to work overtime, different shifts or hours, outside the normally defined workday or work week. I also understand that this job description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate any employment at any time and for any reason and the Employer has a similar right. Signature Date The City of Waukee is an Equal Opportunity Employer. In compliance with Americans with Disabilities Act Amendments Act, the City will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective employees and job incumbents to discuss potential accommodations with the Employer. City of Waukee Limited Part Time/Seasonal/Intern Compensation plan effective 2/27/2022 Public Works New Hire Step 2 Step 3 Gas Laborer $15.00 $16.00 $17.00 Streets Laborer $15.00 $16.00 $17.00 WWW Laborer $15.00 $16.00 $17.00 Parks New Hire Step 2 Step 3 Parks Laborer $15.00 $16.00 $17.00 Winter On-Call Parks Laborer $15.00 $16.00 $17.00 Triumph Park New Hire Step 2 Step 3 Field Crew Lead $15.00 $16.00 $17.00 Field Crew $13.00 $14.00 $15.00 Lead Concession Attendant $13.00 $14.00 $15.00 Concession Attendant $11.00 $12.00 $13.00 Recreation New Hire Step 2 Step 3 Site Supervisor $15.00 $16.00 $17.00 Recreation Program Assistant I $15.00 $16.00 $17.00 Recreation Program Assistant II $13.00 $14.00 $15.00 Golf Course New Hire Step 2 Step 3 Clubhouse Lead $15.00 $16.00 $17.00 Clubhouse Assistant $13.00 $14.00 $15.00 Golf Course Maintenance Laborer $15.00 $16.00 $17.00 Golf Course Grounds Keeper $13.00 $14.00 $15.00 Golf Course Attendant $12.00 $13.00 $14.00 Library New Hire Step 2 Step 3 Summer Reading Program Assistant $9.55 $9.93 $10.33 Interns Accounting Intern $15.00 Engineering Intern $17.00 GIS Intern $15.00 Marketing & Communication Intern $15.00 Natural Resources Intern $15.00 Parks & Recreation Intern $15.00 Stormwater Intern $15.00 Sugar Creek Municipal Golf Course Intern $15.00 Water/Wastewater Intern $15.00 Council approved 4/4/2022