HomeMy WebLinkAbout2022-06-06 I01J_03 Hickman Rd and Bershire Pkwy-SE Waco Pl Intersection_Set PHAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 6, 2022
AGENDA ITEM:Consideration of approval of a resolution ordering construction of the
U.S. (Hickman Road) & Berkshire Parkway/SE Waco Place intersection
improvement project and fixing a date for hearing thereon and taking
bids therefor
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project includes all materials, equipment,
transportation and labor necessary to lengthen PCC left turn lanes, reconstruct trail and sidewalk
ramps, and construct a traffic signal at the intersection of E Hickman Rd and Berkshire Pkwy/SE
Waco Pl. This project also includes lengthening/construction PCC left turn lanes and construction
of a restrictive median at the E Hickman Rd & SE Brick Dr intersection. Project items include
subgrade preparation and treatment, PCC turn lane extension and sidewalk/trail ramp paving,
pavement markings, traffic signalization and traffic control.
This project is part of the approved FY 2023-27 CIP with a total project budget of $750k. Project
schedule is currently set to take bids on June 15, 2022 with report of bids to occur at the July 5,
2022 regular City Council meeting.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: I. Notice of Public Hearing
II. Resolution
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1J3
RESOLUTION 2022-
RESOLUTION ORDERING CONSTRUCTION OF THE
HICKMAN ROAD (US 6) & BERKSHIRE PKWY/SE WACO PL
INTERSECTION PROJECT, AND RATIFYING, CONFIRMING
AND APPROVING DEADLINE FOR SUBMISSION OF BIDS
AND FIXING A DATE FOR HEARING THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public improvements
described in general as the Hickman Road (US 6) & Berkshire Pkwy/SE Waco Pl Intersection
Project; and
WHEREAS, pursuant to an Intergovernmental Agreement between the Cities of Clive and
Waukee, Iowa, it is deemed beneficial to jointly undertake a public improvement project involving
improvements at the intersection of US 6 (Hickman Road) and Berkshire Parkway/SE Waco Place;
and
WHEREAS, the City of Clive will serve as the lead agency for the Project and will enter
into the construction contract for the Project; and
WHEREAS, the Cities of Clive and Waukee have agreed to divide the actual construction
costs of the Project equally as shown in Exhibit B to the Intergovernmental Agreement; and
WHEREAS, the City of Clive has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the Office of the Waukee City
Clerk for public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, final grades have been established by ordinance, consistent with the plans for
all street improvements included in the proposed construction; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may be
adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids;
and
WHEREAS, on or about June 2, 2022, a Notice to Bidders was posted on a relevant
contractor plan room service with statewide circulation and a relevant construction lead generating
service with statewide circulation establishing 2:00 P.M. on June 15, 2022 as the deadline for
submission of bids; and
WHEREAS, on June 1, 2022, the City Clerk posted the Notice to Bidders on the City of
Waukee’s website, which is an internet site sponsored by the City of Waukee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct certain
public improvements described in general as the Hickman Road (US 6) & Berkshire Pkwy/SE
Waco Pl Intersection Project, in the manner set forth in the plans and specifications and form of
contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out
in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements
being more generally described as follows:
This project includes all materials, equipment, transportation and labor necessary
to lengthen PCC left turn lanes, reconstruct trail and sidewalk ramps, and
construct a traffic signal at the intersection. Project items include subgrade
preparation and treatment, PCC turn lane extension and sidewalk/trail ramp
paving, pavement markings, traffic signalization and traffic control. Specific
project location along with the kind and approximate quantity of materials to be
used shall be as set forth in the Plans and Specifications.
Section 2.That the amount of the bid security to accompany each bid shall be in an amount
which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
Section 3.That the actions of the City Clerk of the City of Clive in posting a Notice to
Bidders once in a relevant contractor plan room service with statewide circulation and a relevant
construction lead generating service with statewide circulation, are hereby ratified, confirmed, and
approved.
Section 4.That the actions of the City Clerk of the City of Waukee in posting the Notice
to Bidders on an internet site sponsored by either the City or a statewide association that represents
the City, , are hereby ratified, confirmed, and approved.
Section 5. That the actions of the City of Clive in setting a date for the receipt of bids
before 2:00 P.M. on June 15, 2022 are hereby ratified, confirmed, and approved.
Section 6.That the City Council hereby delegates to the designated representative for the
City of Clive, as determined by the City Council of the City of Clive, the duty of receiving, opening
and tabulating bids for construction of the Project. Bids shall be received and opened as provided
in the public notice and the results of the bids shall be considered at the meeting of this Council
on July 5, 2022, at 5:30 P.M.
Section 7.That the City Clerk be and is hereby directed to publish notice of hearing once
in a legal newspaper, printed wholly in the English language, published at least once weekly and
having general circulation in this City. Publication shall be not less than four clear days nor more
than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans,
specifications, form of contract and estimate of costs for the project, the hearing to be at 5:30 P.M.
on July 5, 2022.
PASSED AND APPROVED this 6th day of June, 2022.
Mayor
ATTEST:
City Clerk
U:\WPFiles\PUBLIC NOTICES\2022\2022 Hickman Rd and Berkshire Pkwy-Waco Pl Intersection_Notice to Bidders, Notice of Public Hearing.doc
NTB-1 Notice to Bidders
NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING
CITY OF CLIVE AND CITY OF WAUKEE
HICKMAN ROAD (US 6) & BERKSHIRE PKWY/SE WACO PL INTERSECTION PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as
stated below must be filed before 2:00 p.m. on June 15, 2022 in the office of the City Clerk, Clive City Hall,
1900 NW 114th Street, Clive, Iowa 50325-7077
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and
bids tabulated at 2:00 p.m. on June 15, 2022, in the Council Chambers of the Clive City Hall, 1900 NW
114th Street, Clive, Iowa, for consideration by the Clive City Council at its meeting at 6:00 p.m. on June 23,
2022. Bids will be presented for consideration by the Waukee City Council at its meeting at 5:30 p.m. in the
Council Chambers of the Waukee City Hall, at 230 Hickman Road, Waukee, Iowa on July 5, 2022. The City
of Clive and City of Waukee reserve the right to reject any and all bids.
The City of Clive in accordance with Title VI of the Civil Rights Act of 1964, Stat. 252, 42 U.S.C. 2000d to
2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation
issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract
entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, sex, age, or disability in consideration for award.
Time for Commencement and Completion of Work. Work on the improvements shall commence on or
before the late start date of April 1, 2023. Work shall be fully completed on or before August 1, 2023.
Liquidated damages for noncompliance with said completion provisions will be assessed at the rate of
Five Hundred Dollars ($500.00) for each calendar day thereafter that the work remains incomplete.
Bid Security. Each bidder shall accompany its bid with bid security as defined in Section 26.8 of the
Iowa Code and as outlined in the Instruction to Bidders in an amount equal to Ten (10) percent of the total
bid amount.
Contract Documents. Copies of the contract documents are available from the Public Works
Department, may be examined at the Public Works Facility, 2123 NW 111th Street, Clive, Iowa or received
electronically by emailing Jim Hagelie (jhagelie@cityofclive.com). Copies shall be available at no cost.
Project documents will be on file for inspection at the following offices after issuance date:
Construction Update Plan Room Network Dodge Data & Analytics
Des Moines Office 3315 Central Avenue
221 Park Street Hot Springs, AR 71913
Des Moines, IA 50303 1-800-328-4542 Ext. 3628
(515) 288-8904 or 1-800-362-2578
To become an official plan holder and receive any addendums, email Jim Hagelie
(jhagelie@cityofclive.com) to receive continued communications regarding this project.
Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement. A public
hearing will be held by the Clive City Council on the proposed contract documents (plans, specifications
and form of contract) and estimated cost for the improvements, as bid by the selected bidder, at its meeting
at 6:00 pm on June 23, 2022, in said Council Chambers of the City Hall, 1900 NW 114th Street, Clive, Iowa.
A public hearing will be held by the Waukee City Council on the proposed contract documents (plans,
specifications and form of contract) and estimated cost for the improvements, as bid by the selected bidder,
at its meeting at 5:30 pm on July 5, 2022, in said Council Chambers of the City Hall, 230 Hickman Road,
Waukee, Iowa.
U:\WPFiles\PUBLIC NOTICES\2022\2022 Hickman Rd and Berkshire Pkwy-Waco Pl Intersection_Notice to Bidders, Notice of Public Hearing.doc
NTB-2 Notice to Bidders
Preference of Products and Labor. Preference shall be given to domestic construction materials by the
contractor, subcontractors, material, men and suppliers in performance of the contract and, further, by virtue
of statutory authority, preference will be given to products and provisions grown and coal produced within
the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Resident Bidder Preference Law. Iowa Code 73A.21 outlines the reciprocal resident bidder and labor
force preference statute. The Iowa Department of Labor (DOL) has adopted administrative rules to enforce
this law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being
deemed nonresponsive and rejected.
Sales Tax. The bidder shall not include sales tax in the bid. The City of Clive will distribute tax
exemption certificates and authorization letters to the Contractor and all Subcontractors who are identified.
The Contractor and Subcontractors may make copies of the tax exemption certificates and provide a copy to
each supplier providing construction materials. These tax exemption certificates and authorization letters are
applicable only for this specific project under the Contract.
General Nature of Public Improvement. This project includes all materials, equipment, transportation
and labor necessary to lengthen PCC left turn lanes, reconstruct trail and sidewalk ramps, and construct a
traffic signal at the intersection. Project also includes lengthening/construction PCC left turn lanes and
construction of a restrictive median at the Hickman Road & SE Brick Dr intersection. Project items include
subgrade preparation and treatment, PCC turn lane extension and sidewalk/trail ramp paving, pavement
markings, traffic signalization and traffic control. Specific project location along with the kind and
approximate quantity of materials to be used shall be as set forth in the Plans and Specifications.
This notice is given by authority of the Cities of Clive and Waukee.
_______________________________________
Matthew D. Graham, City Clerk
_______________________________________
Rebecca D. Schuett, Waukee City Clerk