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Home My WebLink About2022-08-01 H03 Hickman Rd and Berkshire Pkwy-SE Waco Pl Intersection_PHAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 1, 2022 AGENDA ITEM:Public Hearing on proposed plans, specifications, form of contract and estimate of cost [U.S. 6 (Hickman Road) & Berkshire Parkway/SE Waco Place Intersection Improvements] FORMAT:Public Hearing SYNOPSIS INCLUDING PRO & CON:This project includes all materials, equipment, transportation and labor necessary to lengthen PCC left turn lanes, reconstruct trail and sidewalk ramps, and construct a traffic signal at the intersection. Project also includes lengthening/construction of PCC left turn lanes and construction of a restrictive median at the Hickman Road & SE Brick Dr intersection. Project items include subgrade preparation and treatment, PCC turn lane extension and sidewalk/trail ramp paving, pavement markings, traffic signalization, and traffic control. This project is included in the approved FY 2023-2027 Capital Improvements Plan with a total project budget of $750K. This project has also received a $400K U-STEP grant from the Iowa DOT for construction expense reimbursements up to the $400K dollar amount. The U-STEP grant program has a 55/45 State/Local funding split requirement. All work on the project shall be completed by August 1, 2023. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Hold Public Hearing. ATTACHMENTS: I. Notice of Public Hearing PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: H3 NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING CITY OF CLIVE AND CITY OF WAUKEE HICKMAN ROAD (US 6) & BERKSHIRE PKWY/SE WACO PL INTERSECTION PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on July 20, 2022 in the office of the City Clerk, Clive City Hall, 1900 NW 114th Street, Clive, Iowa 50325-7077 Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on July 20, 2022, in the Council Chambers of the Clive City Hall, 1900 NW 114th Street, Clive, Iowa, for consideration by the Clive City Council at its meeting at 6:00 p.m. on July 28, 2022. Bids will be presented for consideration by the Waukee City Council at its meeting at 5:30 p.m. in the Council Chambers of the Waukee City Hall, at 230 Hickman Road, Waukee, Iowa on August 1, 2022. The City of Clive and City of Waukee reserve the right to reject any and all bids. The City of Clive in accordance with Title VI of the Civil Rights Act of 1964, Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for award. Time for Commencement and Completion of Work. Work on the improvements shall commence on or before the late start date of April 1, 2023. Work shall be fully completed on or before August 1, 2023. Liquidated damages for noncompliance with said completion provisions will be assessed at the rate of Five Hundred Dollars ($500.00) for each calendar day thereafter that the work remains incomplete. Bid Security. Each bidder shall accompany its bid with bid security as defined in Section 26.8 of the Iowa Code and as outlined in the Instruction to Bidders in an amount equal to Ten (10) percent of the total bid amount. Contract Documents. Copies of the contract documents are available from the Public Works Department, may be examined at the Public Works Facility, 2123 NW 111th Street, Clive, Iowa or received electronically by emailing Jim Hagelie (jhagelie@cityofclive.com). Copies shall be available at no cost. Project documents will be on file for inspection at the following offices after issuance date: Construction Update Plan Room Network Dodge Data & Analytics Des Moines Office 3315 Central Avenue 221 Park Street Hot Springs, AR 71913 Des Moines, IA 50303 1-800-328-4542 Ext. 3628 (515) 288-8904 or 1-800-362-2578 To become an official plan holder and receive any addendums, email Jim Hagelie (jhagelie@cityofclive.com) to receive continued communications regarding this project. Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement. A public hearing will be held by the Clive City Council on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvements, as bid by the selected bidder, at its meeting at 6:00 pm on July 28, 2022, in said Council Chambers of the City Hall, 1900 NW 114th Street, Clive, Iowa. A public hearing will be held by the Waukee City Council on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvements, as bid by the selected bidder, at its meeting at 5:30 pm on August 1, 2022, in said Council Chambers of the City Hall, 230 Hickman Road, Waukee, Iowa. Preference of Products and Labor. Preference shall be given to domestic construction materials by the contractor, subcontractors, material, men and suppliers in performance of the contract and, further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Resident Bidder Preference Law. Iowa Code 73A.21 outlines the reciprocal resident bidder and labor force preference statute. The Iowa Department of Labor (DOL) has adopted administrative rules to enforce this law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. Sales Tax. The bidder shall not include sales tax in the bid. The City of Clive will distribute tax exemption certificates and authorization letters to the Contractor and all Subcontractors who are identified. The Contractor and Subcontractors may make copies of the tax exemption certificates and provide a copy to each supplier providing construction materials. These tax exemption certificates and authorization letters are applicable only for this specific project under the Contract. General Nature of Public Improvement. This project includes all materials, equipment, transportation and labor necessary to lengthen PCC left turn lanes, reconstruct trail and sidewalk ramps, and construct a traffic signal at the intersection. Project also includes lengthening/construction PCC left turn lanes and construction of a restrictive median at the Hickman Road & SE Brick Dr intersection. Project items include subgrade preparation and treatment, PCC turn lane extension and sidewalk/trail ramp paving, pavement markings, traffic signalization and traffic control. Specific project location along with the kind and approximate quantity of materials to be used shall be as set forth in the Plans and Specifications. This notice is given by authority of the Cities of Clive and Waukee. _______________________________________ Matthew D. Graham, Clive City Clerk _______________________________________ Rebecca D. Schuett, Waukee City Clerk