HomeMy WebLinkAbout2022-08-01 I03B Hickman Rd and Berkshire Pkwy-SE Waco Pl Intersection_Consent to Awarding ContractAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: August 1, 2022
AGENDA ITEM:Consideration of approval of resolution consenting to the City of Clive’s
making award of construction contract [U.S. 6 (Hickman Road) &
Berkshire Parkway/SE Waco Place Intersection Improvements Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The bids are for furnishing all materials, equipment,
transportation and labor necessary to lengthen PCC left turn lanes, reconstruct trail and sidewalk
ramps, and construct a traffic signal at the intersection. Project also includes
lengthening/construction of PCC left turn lanes and construction of a restrictive median at the
Hickman Road & SE Brick Dr intersection. Project items include subgrade preparation and
treatment, PCC turn lane extension and sidewalk/trail ramp paving, pavement markings, traffic
signalization, and traffic control.
Bids were received on July 20, 2022, with two general contractors submitting bids. The
engineer’s estimate for the project was $1,133,125.60, The apparent low bid was submitted by
Minturn, Inc. of Brooklyn, Iowa for $1,398,084.95. Snyder and Associates recommends award of
the contract to Minturn, Inc. of Brooklyn, Iowa for $1,398,084.95. This bid is approximately
23% over the engineer’s estimate. This project received a $400K USTEP grant from the Iowa
DOT. Considering this reimbursement, Waukee’s total project cost is estimated to be $915K.
The budget in the approved CIP is $750K. The approximately $165K overage is anticipated to be
covered without issue in the overall FY 2023 CIP project budget.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $1,057,731.60
City of Clive $ 340,353.35
City of Waukee $1,057,731.60
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Staff recommend approval of the resolution consenting
to the City of Clive’s making award of construction contract to Minturn, Inc. of Brooklyn, Iowa
for $1,398,084.95
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Bid Summary
II. Letter of Recommendation
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
I3B
RESOLUTION 2022-
RESOLUTION CONSENTING TO THE CITY OF CLIVE’S
MAKING AWARD OF CONSTRUCTION CONTRACT FOR
THE HICKMAN ROAD (US 6) & BERKSHIRE PKWY/SE
WACO PL INTERSECTION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE
OF IOWA:
Section 1.That the City of Waukee consents to the following bid for the construction of
certain public improvements described in general as the Hickman Road (US 6) & Berkshire
Pkwy/SE Waco Pl Intersection Project, described in the plans and specifications heretofore
adopted by this Council on August 1, 2022, being accepted by the City of Clive, the same being
the lowest responsive, responsible bid received for such work, as follows:
Contractor:Minturn, Inc.,of Brooklyn, IA
Amount of bid:$1,398,084.95
Portion of project:All construction work
Section 2.That the City Clerk is hereby directed to notify the City of Clive that the City of
Waukee consents to the City of Clive’s execution of the contract with the contractor for the
construction of the public improvements, such contract not to be binding on the City until approved
by this Council.
PASSED AND APPROVED this 1st day of August, 2022.
Mayor
ATTEST:
City Clerk
SNYDER
& ASSOCIATES
July 21, 2022
Mr. Jim Hagelie
Engineering Services Administrator
City of Clive
2123 NW 11 Ith Street
Clive, IA 50325
10WA i MISSOURI i NEBRASKA i SOUTH DAKOTA i WISCONSIN k
Mr. Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, IA 50263
RE: RECEIPT OF BIDS AND RECOMMENDATION OF AWARD
HICKMAN ROAD (US 6) & BERKSHIRE PKWY/SR WACO PL AND HICKMAN
ROAD (US 6) & SE BRICK DR INTERSECTIONS IMPROVEMENTS
Dear Jim and Rudy:
Bids were received for the Hickman Road (US 6) & Berkshire Pkwy/SE Waco PI and Hickman
Road (US 6) & SE Brick Dr Intersections Improvements project at 2:00 p.m. on Wednesday,
July 20, 2022. Two bids were received and opened that were $1,398,084.95 to $1,590,442.81.
Our opinion of probable construction cost was $1,135,000. The low bid was submitted by
Mintui'n, Inc. of Brooklyn, Iowa.
The low bidder is primarily a general contractor. They have experience with similar sized
projects in the area. Most of the submitted unit prices were higher than the engineer's estimate
with greatest differences being excavation, pavement, and mobilization. However, rebidding the
project could result in higher construction costs.
Therefore, we recommend award of the contract to the low bidder, Minturn, Inc.
Due to the project being a joint venture between the Cities of Clive and Waukee, the following is
the resulting share each agency has for the construction project:
* City of Clive
* City of Waukee
$340,353.35
$1,057,731.60
Those do not factor in the U-STEP funding ($400,000) the agencies received for the project.
Sincerely,
SNYDER & ASSOCIATES. INC.
Todd Knox. P.E.. PTOE
Project Manager
2727 SW SNYDER BOULEVARD i p.o. BOX 115€) i ANKENY, 14 50023-0974
P: 515-€164-2020 i F: 515-964-7938 i SNYDER-ASSOCIATES.COM
V:V'rojectsVO21l121.0371.OlVdvertisingLetting'iLTR2022-07-21AwardRecommendation.docx
TABULATION OF BIDS
Hickman Road (US 6) & Berkshire Pkwy/SE Waco Pl Intersecton
City of Clive
Project No.: 121.0371.01
Bid Date/Time: July 20, 2022 at 2:00 PM
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE
EARTHWORK
1 Topsoil, On-site CY 936 25.00$ 23,400.00$ 45.00$ 42,120.00$ 24.00$ 22,464.00$
2 Excavation, Class 10, Roadway and Borrow CY 1429 20.00$ 28,580.00$ 40.00$ 57,160.00$ 30.00$ 42,870.00$
3 Subgrade Preparation SY 3836 7.00$ 26,852.00$ 6.00$ 23,016.00$ 5.00$ 19,180.00$
4 Subbase, Special Backfill CY 95.5 30.00$ 2,865.00$ 78.00$ 7,449.00$ 102.00$ 9,741.00$
5 Subbase, Granular SY 1170 15.00$ 17,550.00$ 13.50$ 15,795.00$ 35.50$ 41,535.00$
STORM SEWER
6 Storm Sewer, Trenched, Class III RCP, 15 in LF 24 120.00$ 2,880.00$ 275.00$ 6,600.00$ 300.00$ 7,200.00$
7 Storm Sewer, Trenched, Class III RCP, 18 in LF 8 140.00$ 1,120.00$ 230.00$ 1,840.00$ 360.00$ 2,880.00$
8 Storm Sewer, Trenched, Class III RCP, 30 in LF 36 180.00$ 6,480.00$ 235.00$ 8,460.00$ 420.00$ 15,120.00$
9 Remove and Reinstall Storm Sewer, Class III RCP, 30"LF 16 125.00$ 2,000.00$ 275.00$ 4,400.00$ 480.00$ 7,680.00$
10 Subdrain, Type 1, 6 inch LF 1210 15.00$ 18,150.00$ 26.00$ 31,460.00$ 46.00$ 55,660.00$
11 Subdrain Cleanout, Type A2, 6 inch EACH 1 600.00$ 600.00$ 850.00$ 850.00$ 3,000.00$ 3,000.00$
12 Subdrain Outlets and Connections, 6 Inch EACH 7 400.00$ 2,800.00$ 700.00$ 4,900.00$ 1,800.00$ 12,600.00$
STRUCTURES FOR SANITARY AND STORM
13 Manhole, SW-401, 48 Inch EACH 2 5,000.00$ 10,000.00$ 8,000.00$ 16,000.00$ 9,000.00$ 18,000.00$
14 Intake, 508 EACH 1 7,500.00$ 7,500.00$ 9,000.00$ 9,000.00$ 16,200.00$ 16,200.00$
15 Intake, 507 EACH 2 7,500.00$ 15,000.00$ 9,000.00$ 18,000.00$ 15,600.00$ 31,200.00$
16 Remove Intake EACH 3 1,250.00$ 3,750.00$ 500.00$ 1,500.00$ 6,000.00$ 18,000.00$
STREETS AND RELATED WORK
17 Lighting SY 1 25,000.00$ 25,000.00$ 16,000.00$ 16,000.00$ 21,000.00$ 21,000.00$
18 Pavement, PCC, 10.5 Inch SY 2898.3 90.00$ 260,847.00$ 112.50$ 326,058.75$ 105.00$ 304,321.50$
19 Median, PCC, 6 Inch SY 397.2 70.00$ 27,804.00$ 90.00$ 35,748.00$ 180.00$ 71,496.00$
20 PCC Pavement Samples and Testing LS 1 6,000.00$ 6,000.00$ 12,000.00$ 12,000.00$ 9,600.00$ 9,600.00$
21 Removal of Sidewalk SY 44.5 20.00$ 890.00$ 15.00$ 667.50$ 24.00$ 1,068.00$
22 Removal of Shared Use Path SY 219.5 20.00$ 4,390.00$ 15.00$ 3,292.50$ 18.00$ 3,951.00$
23 Special Subgrade Preparation for Shared Use Path SY 339 10.00$ 3,390.00$ 5.50$ 1,864.50$ 14.40$ 4,881.60$
24 Sidewalk, PCC, 6 In.SY 246.8 70.00$ 17,276.00$ 100.00$ 24,680.00$ 144.00$ 35,539.20$
25 Sidewalk, Temporary Granular SY 61.7 25.00$ 1,542.50$ 70.00$ 4,319.00$ 36.00$ 2,221.20$
26 Detectable Warnings, Cast Iron, Natural Finish SF 144 65.00$ 9,360.00$ 40.00$ 5,760.00$ 90.00$ 12,960.00$
27 Pavement Removal SY 1993.8 15.00$ 29,907.00$ 30.00$ 59,814.00$ 32.00$ 63,801.60$
UNIT PRICE UNIT PRICE
1 2
Sternquist Construction
Indianola, IA
Minturn, Inc.
Brooklyn, IAENGINEER'S ESTIMATE
https://cityofwaukee-my.sharepoint.com/personal/bschuett_waukee_org/Documents/Desktop/Copy of Bid Tabulation.xlsxCopy of Bid Tabulation.xlsx
TABULATION OF BIDS
Hickman Road (US 6) & Berkshire Pkwy/SE Waco Pl Intersecton
City of Clive
Project No.: 121.0371.01
Bid Date/Time: July 20, 2022 at 2:00 PM
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICEUNIT PRICE UNIT PRICE
1 2
Sternquist Construction
Indianola, IA
Minturn, Inc.
Brooklyn, IAENGINEER'S ESTIMATE
TRAFFIC CONTROL
28 Traffic Signals LS 1 400,000.00$ 400,000.00$ 392,000.00$ 392,000.00$ 525,000.00$ 525,000.00$
29 Painted Pavement Markings, Durable STA 232.05 250.00$ 58,012.50$ 100.00$ 23,205.00$ 120.00$ 27,846.00$
30 Wet, Retroreflective Removable Tape Markings 82.11 125.00$ 10,263.75$ 130.00$ 10,674.30$ 156.00$ 12,809.16$
31 Painted Symbols and Legends, Durable EACH 24 350.00$ 8,400.00$ 200.00$ 4,800.00$ 240.00$ 5,760.00$
32 Pavement Markings Removed STA 101.39 90.00$ 9,125.10$ 60.00$ 6,083.40$ 72.00$ 7,300.08$
33 Symbols and Legends Removed 4 100.00$ 400.00$ 110.00$ 440.00$ 132.00$ 528.00$
34 Grooves Cut for Pavement Markings STA 232.05 15.00$ 3,480.75$ 60.00$ 13,923.00$ 72.00$ 16,707.60$
35 Grooves Cut for Symbols and Legends EACH 24 75.00$ 1,800.00$ 110.00$ 2,640.00$ 132.00$ 3,168.00$
36 Temporary Traffic Control LS 1 25,000.00$ 25,000.00$ 32,000.00$ 32,000.00$ 34,000.00$ 34,000.00$
37 Permanent Signing Modifications LS 1 4,000.00$ 4,000.00$ 8,500.00$ 8,500.00$ 9,600.00$ 9,600.00$
38 Portable Dynamic Message Signs CDAY 12 150.00$ 1,800.00$ 200.00$ 2,400.00$ 240.00$ 2,880.00$
SITE WORK AND LANDSCAPING
39 Hydro Seeding, Fertilizing, and Mulching, Type 1 ACRE 0.4 7,000.00$ 2,800.00$ 8,500.00$ 3,400.00$ 10,200.00$ 4,080.00$
40 Filter Sock, 12 Inch LF 270 5.00$ 1,350.00$ 3.50$ 945.00$ 4.20$ 1,134.00$
41 Filter Sock, Removal LF 270 1.00$ 270.00$ 1.00$ 270.00$ 1.20$ 324.00$
42 Inlet Protection Device, Drop-in EACH 6 250.00$ 1,500.00$ 185.00$ 1,110.00$ 222.00$ 1,332.00$
43 Inlet Protection Device, Maintenance and Removal EACH 6 75.00$ 450.00$ 25.00$ 150.00$ 30.00$ 180.00$
44 Inlet Protection Device, Drop-in, Open-Throat EACH 9 50.00$ 450.00$ 185.00$ 1,665.00$ 222.00$ 1,998.00$
45 Inlet Protection Device, Maintenance and Removal, Open-Throat EACH 9 10.00$ 90.00$ 25.00$ 225.00$ 30.00$ 270.00$
MISCELLANEOUS
46 Construction Survey LS 1 11,000.00$ 11,000.00$ 15,000.00$ 15,000.00$ 28,800.00$ 28,800.00$
47 Mobilization LS 1 36,000.00$ 36,000.00$ 139,800.00$ 139,800.00$ 31,200.00$ 31,200.00$
48 Concrete Washout LS 1 1,000.00$ 1,000.00$ 100.00$ 100.00$ 21,355.87$ 21,355.87$
TOTAL BID:1,133,125.60$ 1,398,084.95$ 1,590,442.81$
BID SECURITY:X 10%X 10%
X Acknowledged X Acknowledged
Notes
- -
ADDENDUM:
https://cityofwaukee-my.sharepoint.com/personal/bschuett_waukee_org/Documents/Desktop/Copy of Bid Tabulation.xlsxCopy of Bid Tabulation.xlsx
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Hickman Road (US 6) & Berkshire Pareway / SE Waco Palce / SE Brick Drive Intersection Project
MINTURN INC.
BROOKLYN, IA
STERNQUIST CONSTRUCTION
INDIANOLA, IA
OPINION OF PROBABLE PROJECT COSTS
ITEM CODE DESCRIPTION
DIV. 1
QUANTITY
DIV. 2
QUANTITY UNIT UNIT PRICE
DIV. 1
EXTENDED
PRICE
DIV. 2
EXTENDED
PRICE
EARTHWORK
1 2010-D-1 Topsoil, On-site 778.7 157.3 CY 45.00$ 35,041.50$ 7,078.50$
2 2010-E Excavation, Class 10, Roadway and Borrow 1,344 85 CY 40.00$ 53,760.00$ 3,400.00$
3 2010-G Subgrade Preparation 3,064 772 SY 6.00$ 18,384.00$ 4,632.00$
4 2010-I Subbase, Special Backfill 51.6 43.9 SY 78.00$ 4,024.80$ 3,424.20$
5 2010-J Subbase, Granular 1,170 SY 13.50$ 15,795.00$ -$
STORM SEWER
6 4020-A-1 Storm Sewer, Trenched, Class III RCP, 15 In 24 LF 275.00$ 6,600.00$ -$
7 4020-A-1 Storm Sewer, Trenched, Class III RCP, 18 In 8 LF 230.00$ 1,840.00$ -$
8 4020-A-1 Storm Sewer, Trenched, Class III RCP, 30 In 36 LF 235.00$ 8,460.00$ -$
9 ---Remove and Reinstall Storm Sewer, Class III RCP,
30 In
16 LF 275.00$ 4,400.00$ -$
10 4040-A Subdrain, Type 1, 6 Inch 1,210 LF 26.00$ 31,460.00$ -$
11 4040-C Subdrain Cleanout, Type A2, 6 Inch 1 EACH 850.00$ 850.00$ -$
12 4040-D Subdrain Outlets and Connections, Outlet into
Structure, 6 Inch
7 EACH 700.00$ 4,900.00$ -$
STRUCTURES FOR SANITARY AND STORM
13 6010-A Manhole, SW-401, 48 In.2 EACH 8,000.00$ 16,000.00$ -$
14 6010-B Intake, 508 1 EACH 9,000.00$ 9,000.00$ -$
15 6010-B Intake, 507 2 EACH 9,000.00$ 18,000.00$ -$
16 6010-H Remove Intake 3 EACH 500.00$ 1,500.00$ -$
STREETS AND RELATED WORK
17 --- Lighting 1 LS 16,000.00$ 16,000.00$ -$
18 7010-A Pavement, PCC, 10.5 Inch 2,295.1 603.2 SY 112.50$ 258,198.75$ 67,860.00$
19 7010-G Median, PCC, 6 Inch 246.9 150.3 SY 90.00$ 22,221.00$ 13,527.00$
20 7010-I PCC Pavement Samples and Testing 0.5 0.5 LS 12,000.00$ 6,000.00$ 6,000.00$
21 7030-A Removal of Sidewalk 44.5 SY 15.00$ -$ 667.50$
22 7030-A Removal of Shared Use Path 135.2 84.3 SY 15.00$ 2,028.00$ 1,264.50$
23 7030-D Special Subgrade Prep. for Shared Use Path 139.0 200.0 SY 5.50$ 764.50$ 1,100.00$
24 7030-E Sidewalk, PCC, 6 In.89.3 157.5 SY 100.00$ 8,930.00$ 15,750.00$
25 7030-E Sidewalk, Temporary Granular 61.7 SY 70.00$ -$ 4,319.00$
26 7030-G Detectable Warnings, Cast Iron, Natural Finish 48 96 SF 40.00$ 1,920.00$ 3,840.00$
27 7040-H Pavement Removal 1,550.9 442.9 SY 30.00$ 46,527.00$ 13,287.00$
TRAFFIC CONTROL
28 8010-A Traffic Signals 1 LS 392,000.00$ -$ 392,000.00$
29 8020-C Painted Pavement Markings, Durable 61.91 170.14 STA 100.00$ 6,191.00$ 17,014.00$
30 8020-F Wet, Retroflective Removable Tape Markings 42.99 39.12 STA 130.00$ 5,588.70$ 5,085.60$
31 8020-G Painted Symbols and Legends, Durable 12 12 EACH 200.00$ 2,400.00$ 2,400.00$
32 8020-K Pavement Markings Removed 59.49 41.90 STA 60.00$ 3,569.40$ 2,514.00$
33 8020-L Symbols and Legends Removed 4 EACH 110.00$ -$ 440.00$
34 8020-M Grooves Cut for Pavement Markings 61.91 170.14 STA 60.00$ 3,714.60$ 10,208.40$
35 8020-N Grooves Cut for Symbols and Legends 12 12 EACH 110.00$ 1,320.00$ 1,320.00$
36 8030-A Temporary Traffic Control 0.5 0.5 LS 32,000.00$ 16,000.00$ 16,000.00$
37 --- Permanent Signing Modifications 0.5 0.5 LS 8,500.00$ 4,250.00$ 4,250.00$
38 --- Portable Dynamic Message Signs 12 CDAY 200.00$ -$ 2,400.00$
SITE WORK AND LANDSCAPING
39 9010-B Hydro. Seed, Fertilizing, and Mulching, Type 1 0.3 0.1 ACRE 8,500.00$ 2,550.00$ 850.00$
40 9040-D-1 Filter Sock, 12 Inch 60 210 LF 3.50$ 210.00$ 735.00$
41 9040-D-2 Filter Sock, Removal 60 210 LF 1.00$ 60.00$ 210.00$
42 9040-T-1 Inlet Protection Device, Drop-in 2 4 EACH 185.00$ 370.00$ 740.00$
43 9040-T-2 Inlet Protection Device, Maint. and Removal 2 4 EACH 25.00$ 50.00$ 100.00$
44 9040-T-3 Inlet Protection Device, Drop-in, Open-Throat
Intake
5 4 EACH 185.00$ 925.00$ 740.00$
45 9040-T-4 Inlet Protection Device, Maint. and Removal, Open-
Throat Intake
5 4 EACH 25.00$ 125.00$ 100.00$
MISCELLANEOUS
46 11010-A Construction Survey 0.5 0.5 LS 15,000.00$ 7,500.00$ 7,500.00$
47 11020-A Mobilization 0.5 0.5 LS 139,800.00$ 69,900.00$ 69,900.00$
48 11050-A Concrete Washout 0.5 0.5 LS 100.00$ 50.00$ 50.00$
CONSTRUCTION TOTAL: 717,378.25$ 680,706.70$
Other Project Costs
Engineering: 39,000.00$ 64,900.00$
Traffic Impact Study: 11,000.00$ -$
Construction Administration: 9,800.00$ 11,600.00$
Construction Observation (4%) 29,000.00$ 28,000.00$
Construction Testing Services: 3,000.00$ 3,000.00$
Legal and Administration (1%) 8,312.00$ 7,262.40$
TOTAL PROJECT COST: 817,490.25$ 795,469.10$
Notes
Hickman & Berkshire/Waco & SE Brick Intersection
Bid Results Cost Opinion
City of Clive and City of Waukee, Iowa
V:\Projects\2022\122.0107.01\Design\CostOpinion_2022-07-20_HickmanImprovements.xls
July 20, 2022
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