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Home My WebLink About2022-08-01 J01F_03 Public Works Site Expansion Phase 1_Change Order 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 1, 2022 AGENDA ITEM:Consideration of approval of Change Order No. 2 to Core Construction Services for the Waukee Public Works Site Expansion– Phase 1 project increasing the contract amount by $9,154.89. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Change Order No. 2 is for additional grading work, replacing handicap sign and post, structural engineering changes to the salt storage roof, isolation of fire sprinkler thrust block from footing, and cold weather protection for concrete paving work. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this Change Order increases the contract price in the amount of $9,154.89. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the change order. ATTACHMENTS: I. Change Order No. 2 II. Letter of Recommendation PREPARED BY:Beth Richardson REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: J1F3 ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 14225 University Avenue, Suite 110 Waukee, Iowa 50263 p 515.225.3469 www.f-w.com July 21, 2022 City of Waukee 805 University Avenue Waukee, Iowa 50263 Attn: Rudy Koester, Public Works Director Re: Change Order #002 Waukee Public Works Site Expansion Phase 1 Dear Mr. Koester: Attached please find a detailed Change Order for City Council approval on August 1, 2022. Change Description: 1. COR-004: Sheet C201 – GRADING PLAN a. Additional grading work was required to slope grade evenly from above existing footing to edge of new concrete sidewalk. Contractors completed 7 additional hours of grading with dump truck and track skid loader. 2. COR-005: Sheet C101 – SITE PLAN a. Replace (2) Existing Handicapped Parking Signs and Posts to match the (3) New Signs provided in the project. 3. COR-006: Sheet S2.3 – SALT STORAGE ROOF FRAMING PLAN a. Add 120’-0” of HSS 5x3x3/16 on top of W30x90 Beams to support metal roof deck between the roof joist seats. The Structural Engineer did not include a detail of this condition in the bid document drawings, so it is additional work for the contractors. 4. COR-008: Sheet S1.2 – WEST WING FOUNDATION PLAN a. Fire Marshal required concrete thrust block at 6” fire sprinkler service entrance be isolated from the structural concrete footing. This required contractors to bulkhead and isolate the footing and thrust block pours, an additional void form and additional rebar were provided to accommodate this request. 5. COR-009: Sheet C101 – SITE PLAN a. City Staff requested the concrete paving work at the front of the existing building be completed prior to when the contractor originally scheduled the work. This request was City of Waukee July 20, 2022 Page 2 of 2 to accommodate seasonal staff parking and Park & Recreation’s increased customer traffic in early May. This required the work to be accomplished during the last week of April when cold temperatures required hot water be added to the concrete and blanket protection be provided during curing. We have reviewed the submitted Change Order Requests (CORs) from Core Construction, and the Design Team considers them to be in line with current industry pricing. If City Staff concurs with these proposed additional costs, then we recommend the City of Waukee Increase the contract price in the amount of $9,154.89 to complete the additional work associated with Change Order Number 002. If you have any questions, please contact me. Sincerely, FARNSWORTH GROUP, INC. Kristofer J. Orth, AIA Architecture Principal Enclosures: Change Order #002, dated July 14, 2022 Brad Deets, City Administrator CHANGE ORDER NO. 2 - SUMMARY Waukee Public Works - Site Expansion Phase 1 Date:07/14/22 Original Contract Price:$5,922,700.00 Change Orders approved to date:$15,712.16 CHANGE ORDER ITEMS 1)COR-004 Grading at Existing Building by New Paving $2,497.43 2)COR-005 Add (2) Handicapped Accessible Parking Signs $585.75 3)COR-006 Add Galvanized Angles at Bearing Locations in Salt Storage $4,040.61 4)COR-008 Added work at the Sprinkler Room Footing $376.60 5)COR-009 Winter Concrete @ Main Building Concrete Paving $1,654.50 TOTAL Changes:$9,154.89 Amount of this change order:$9,154.89 Adjusted contract price including this change order:$5,947,567.05 14225 University Avenue, Suite 110 | Waukee, IA 50263 | p 515.225.3469 | www.f-w.com ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 5.16.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-004 Added Grading @ New Paving @ Existing Building Dear Kristofer: Core proposes the following as a change in the Work: Elder Charge for Extra Grading Proposed change in contract sum ADD $2497.43 if approved by 5.30.22. Proposed change in schedule 00 days if approved by 5.30.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #004 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 310000.01 Add Site Grading at new paving Elder 7.00 hr $ 1.00 $ 2,345.00 $ 2,345.00 Subtotal -$ -$ -$ 2,345.00$ 2,345.00$ Small Tools Allowance 10.00% Warranty 2.00% 2.00% 2.00% 0.00% Overhead & Profit 10.00% 10.00% 10.00% 5.00% $ 117.25 $ 117.25 Bond 1.50% 1.50% 1.50% 1.50% $ 35.18 $ 35.18 The Contract Schedule will Increase / Decrease by:0 days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Grading @ Paving Jeremy Roush 2,497.43$ 5/16/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1 x 5.17.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-005 Add 2 new post and handi-cap signs at front of existing building Dear Kristofer: Core proposes the following as a change in the Work: Added Handi-cap signs Proposed change in contract sum ADD $585.75 if approved by 5.20.22. Proposed change in schedule 00 days if approved by 5.20.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #005 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Added Handi Cap Signs 2.00 ea $ 275.00 $ 550.00 $ 550.00 Subtotal -$ -$ -$ 550.00$ 550.00$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 10.00% 10.00% 10.00% 5.00% $ 27.50 $ 27.50 Bond 1.50% 1.50% 1.50% 1.50% $ 8.25 $ 8.25 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Add Handi-cap Signs Jeremy Roush 585.75$ 5/17/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1 Parking Lot Specialties, LLC 3040 Gateway Drive Carlisle, IA 50047 (515) 262-1155 http://www.parkinglotspecialties.com INVOICE BILL TO Core Structural Services 3093 NW Prairie Ln Des Moines, Iowa 50313 INVOICE #17268 DATE 05/17/2022 TERMS Net 30 JOB NAME/ADDRESS Waukee Pubic Works DATE ACTIVITY QTY AMOUNT 05/12/2022 HC Sign Chop off two existing ada poles with signs and dispose. Install ADA signs on round galvanized black powder coated posts 2 550.00 SUBTOTAL 550.00 TAX 0.00 TOTAL 550.00 BALANCE DUE $550.00 5.20.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-006 Add Galvanized Angles at Bearing Locations in Salt Storage Dear Kristofer: Core proposes the following as a change in the Work: Add Galvanized Angles at Bearing Locations in Salt Storage Proposed change in contract sum ADD $4040.61 if approved by 5.30.22. Proposed change in schedule 00 days if approved by 5.30.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #006 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 51223 Material JMW $ 1.00 $ 3,086.00 $ 3,086.00 51223 Labor to Install Ace $ 1.00 $ 708.00 $ 708.00 Subtotal -$ 3,086.00$ -$ 708.00$ 3,794.00$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 5.00% 5.00% $ 154.30 0.00% 5.00% $ 35.40 $ 189.70 Bond 1.50% 1.50% $ 46.29 1.50% 1.50% $ 10.62 $ 56.91 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Labor Material Equipment Subcontractor TOTALItem #/ Cost Code Description Sub/Vendor Quantity Unit Waukee Public Works 21114 Added Galvanized Angle Jeremy Roush 4,040.61$ 5/20/22 21114.COR-Log.Waukee Public Works.xlsx Page 1 To: Jeremy Roush From Scott See Date:March 24, 2022 Project Waukee Public Works JMW SO 21-4223-01 Contract 21114.02 Item - ADD Cost The addition of 120'-0 of galvanized HSS 5x3x3/16 for deck 3,086.00$ bearing on top of beams at salt room-not shown in contract drawings 2 - continous 3/8 bearing plates in top of mezzanine walls - not shown not shown in contract drawings SubTotal 3,086.00$ Sales Tax Grand Total 3,086.00$ Price valid for 30 days This is a notification only, a separate invoice will follow I hereby authorize Johnson Machine Works to perform the work indicated above I acknowledge that the work indicated above has been performed. Company Name: Signature:Date: Scope of Work Deviation No X002 318 North Eleventh Street, Chariton, Iowa 50049-0251 (641) 774-2191 www.jmworks.com 1 jeremyr@coreconstructionia.com From:Acey Jr Haroldson <acejr@acesteelconstructioninc.com> Sent:Thursday, May 19, 2022 9:17 AM To:Jeremy Roush Subject:Re: urbandale We would add $558 for labor to install and $150 for half day boom lift for a total of $708 for the added tube steel install. Acey Haroldson, Jr. Ace Construction, Inc. 4305 SE Grimes Blvd. Grimes, Iowa 50111 Phone: 515-986-4479 Fax: 515-986-3703 On Thu, May 19, 2022 at 8:33 AM <jeremyr@coreconstructionia.com> wrote: Here you go. Note my email address has changed please update my contact info Jeremy Roush Project Manager / Estimator 3093 NW Prairie Ln, Des Moines IA 50313 Office 515/264-5156 x204 Cell 515/419-3700 Fax 515/257-4311 From: Acey Jr Haroldson <acejr@acesteelconstructioninc.com> Sent: Thursday, May 19, 2022 7:31 AM 2 To: Jeremy Roush <jeremyr@coreconstructionia.com> Subject: urbandale Jeremy, I thought I printed off sheet E2 but it was actually E1 and then deleted. could you resend the mail with the drawings and ill review the ledge angle situation this morning, thanks Acey Haroldson, Jr. Ace Construction, Inc. 4305 SE Grimes Blvd. Grimes, Iowa 50111 Phone: 515-986-4479 Fax: 515-986-3703 7.05.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-008 Added work at the Sprinkler Room Footing Dear Kristofer: Core proposes the following as a change in the Work: Provide labor and material to isolate the Sprinkler Main Proposed change in contract sum ADD $376.60 if approved by 7.15.22. Proposed change in schedule 00 days if approved by 7.15.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ 1 jeremyr@coreconstructionia.com From:genes@coreconstructionia.com Sent:Friday, June 24, 2022 11:14 AM To:jeremyr@coreconstructionia.com; stevek@coreconstructionia.com Subject:RE: Sprinkler ordeal Flag Status:Flagged Jeremy Setting extra and stripping the two bulkheads, estimate 4.5 hours, cutting and replacing the bar per engineer 1 hour total of 5.5 hours. Not My Email Address Has Changed Please Update My Contact Info Gene Schmitz Superintendent 3093 NW Prairie Ln, Des Moines IA 50313 Office 515/264-5156 Cell 515/205-8001 FAX 515/257-4311 From: jeremyr@coreconstructionia.com <jeremyr@coreconstructionia.com> Sent: Friday, June 24, 2022 10:01 AM To: 'Gene Schmitz' <genes@coreconstructionia.com>; stevek@coreconstructionia.com Subject: Sprinkler ordeal How many extra hours did we having dicking with this? Form time? I have the materials from Logan and Carroll. Note my email address has changed please update my contact info Jeremy Roush Project Manager / Estimator 3093 NW Prairie Ln, Des Moines IA 50313 Office 515/264-5156 x204 Cell 515/419-3700 Fax 515/257-4311 COR #008 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Footing change at sprinkler room 30000.002 Rebar Logans 30 $ 0.79 $ 23.70 $ 23.70 30000.002 Void form per Waukee Fire Marshall Carroll 1 $ 33.56 $ 33.56 30000.002 Labor to install Core 6 $ 51.00 $ 280.50 $ 280.50 Subtotal 280.50$ 57.26$ -$ -$ 337.76$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 2.00% 2.00% Overhead & Profit 10.00% $ 28.05 10.00% $ 5.73 10.00% 5.00% $ 33.78 Bond 1.50% $ 4.21 1.50% $ 0.86 1.50% 1.50% $ 5.07 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Labor Material Equipment Subcontractor TOTALItem #/ Cost Code Description Sub/Vendor Quantity Unit Waukee Public Works 21114 Footing @ Sprinkler Jeremy Roush 376.60$ 7/5/22 21114.COR-Log.Waukee Public Works.xlsx Page 1 7.06.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-009 Winter Concrete @ Main Building Dear Kristofer: Core proposes the following as a change in the Work: Provide labor and material for concrete paving Proposed change in contract sum ADD $1654.50 if approved by 7.20.22. Proposed change in schedule 00 days if approved by 7.20.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #009 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Winter Concrete @ Main Building 320013 Concrete Charges / Blanket Concrete Jordison $ 1.00 $ 1,654.50 $ 1,654.50 Subtotal -$ -$ -$ 1,654.50$ 1,654.50$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 0.00% 0.00% 0.00% 5.00% $ 82.73 $ 82.73 Bond 1.50% 1.50% 1.50% 1.50% $ 24.82 $ 24.82 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Winter Concrete Jeremy Roush 1,762.04$ 7/6/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1