HomeMy WebLinkAbout2022-08-01 J01I Expenditure of Funds Policy_Amendment 2AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: August 1, 2022
AGENDA ITEM:Consideration of approval of a resolution approving Amendment No. 2
to a Policy for the Expenditure of Funds in Recognition and Support of
Employees, Elected Officials and Volunteers
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Many of the provisions detailed within the Policy for
the Expenditure of Funds for Recognition and Support of Employees,
Elected Officials and Volunteer (the “Policy”) are duplicated in the
Employee Handbook, Chapter 7.17, Expenditure of Funds Policy.
City staff recommend an amendment to Policy to reference the Employee
Handbook for those provisions.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY:Becky Schuett
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1I
THE CITY OF WAUKEE, IOWA
RESOLUTION 2022-
APPROVING AMENDMENT NO. 2 TO A POLICY FOR THE EXPENDITURE OF FUNDS
IN RECOGNITION AND SUPPORT OF EMPLOYEES, ELECTED OFFICIALS AND
VOLUNTEERS
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County;
AND,
WHEREAS, the City of Waukee is committed to ensuring that all City expenditures serve a public
purpose; AND,
WHEREAS, the Waukee City Council believes that the recognition and support of the work done
by City employees, elected officials and volunteers is a proper outlay of funds for a public purpose;
AND,
WHEREAS, on November 19, 2018, the Waukee City Council approved a Policy for the
Expenditure of Funds in Recognition and Support of Employees, Elected Officials, Volunteers and
Esteemed Colleagues (the “Policy”) (Resolution #18-466); AND,
WHEREAS, since approval of the Policy,the Policy has been updated and amended as necessary
(Amendment No. 1 approved December 20, 2021, as Resolution #2021-513); AND,
WHEREAS, City staff recommend Amendment No. 2 to the Policy reflect current practices.
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 1st
day of August, 2022, that Amendment No. 2 to the Policy for the Expenditure of Funds in
Recognition and Support of Employees, Elected Officials, and Volunteers, attached hereto as
Exhibit A, is hereby approved.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
CITY OF WAUKEE, IOWA
POLICY FOR THE EXPENDITURE OF FUNDS IN RECOGNITION AND SUPPORT OF
EMPLOYEES, ELECTED OFFICIALS AND VOLUNTEERS (AMENDMENT NO. 2)
The following are policy guidelines for the expenditure of City funds in recognition and support of
employees, elected officials and volunteers:
1)Years of Service – Refer to the City of Waukee Employee Handbook and Amendments,
Section 7.17, Expenditure of Funds Policy
2)Employee Retirement – Refer to the City of Waukee Employee Handbook and Amendments,
Section 7.17, Expenditure of Funds Policy
3)Employee Support – Refer to the City of Waukee Employee Handbook and Amendments,
Section 7.17, Expenditure of Funds Policy
4)Volunteers – The City may purchase food and/or non-alcoholic beverages for volunteers
during large community-wide events and projects, including but not limited to city clean-up
days, major park equipment installation and emergency operations.
5)Other Expenditures
a.The City may purchase food and/or non-alcoholic beverages for special or work session
meetings of the Waukee City Council or any citizen board or commission established by
resolution or ordinance.
b.The City may purchase food and/or non-alcoholic beverages for City-sponsored
meetings, informational sessions, or open houses that are open to the general public.
All employees are reminded that the public purpose or benefit to the public must be kept in mind
and expenditures for these purposes deserve close scrutiny and such purposes shall not be abused.