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Home My WebLink About2022-10-03 J01H_03 Public Works 2nd Floor Expansion_Change Order 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 3, 2022 AGENDA ITEM:Consideration of approval of Change Order No. 1 to Core Construction Services for the Waukee Public Works 2nd Floor Expansion project increasing the contract amount by $2,611.11. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Change Order No. 1 is for sealing vinyl composition tile, provide & install expansion cover at existing floor joint, and white maple doors in lieu of oak to match existing doors. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this Change Order increases the contract price in the amount of $2,611.11. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the change order. ATTACHMENTS: I. Change Order No. 1 II. Letter of Recommendation PREPARED BY:Beth Richardson REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: J1H3 ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 14225 University Avenue, Suite 110 Waukee, Iowa 50263 p 515.225.3469 www.f-w.com September 16, 2022 City of Waukee 805 University Avenue Waukee, Iowa 50263 Attn: Rudy Koester, Public Works Director Re: Change Order #001 Waukee Public Works 2nd Floor Expansion Dear Mr. Koester: Attached please find a detailed Change Order for City Council approval on October 3, 2022. Change Description: 1. COR-003 a. Seal new Vinyl Composition Tile (VCT) flooring with the product used by the owner on their existing VCT floors. This additional work was requested by city staff so it could be accomplished during the construction sequence and prior to furniture installation. 2. COR-004 a. Provide & Install Expansion Cover at existing floor joint. Following removal of carpet the Vinyl Composition Tile flooring installer expressed concerns about spanning over an existing expansion joint in the concrete floor system as it will likely result in cracking and reduced life expectancy of the new VCT flooring. This existing expansion joint was concealed by the existing carpet and is considered an unforeseen condition. The proposed cover will provide a durable solution to the concerns expressed by the installer, and it is considered additional work, so we recommend approval. 3. COR-005 a. Provide White Maple Doors in lieu of Oak to match existing. The existing building project specifications, which we used for reference on this project, had Red Oak doors specified. Upon review of the submitted samples from the supplier, it was determined the installed doors were White Maple. The White Maple doors to match the existing installed doors are slightly more expensive than the specified Red Oak doors. We recommend approving this change order request, so the new doors match the existing. City of Waukee September 16, 2022 Page 2 of 2 We have reviewed the submitted quotes from Core Construction, and they appear to be in line with current industry pricing. If City Staff concurs with this proposed additional pricing, we recommend the City of Waukee Increase the contract price in the amount of $2,611.11 to complete the additional work associated with Change Order Number 001. If you have any questions, please contact me. Sincerely, FARNSWORTH GROUP, INC. Kristofer J. Orth, AIA Architecture Principal Enclosures: Change Order #001, dated 09/14/2022 CHANGE ORDER NO. 1 - SUMMARY Waukee Public Works - 2nd Floor Expansion Date:09/14/22 Original Contract Price:$389,550.00 Change Orders approved to date:$0.00 CHANGE ORDER ITEMS 1)COR-003 Seal new VCT flooring wih product used by owner $1,384.50 2)COR-004 Provide & Install Expansion Cover at existing floor joint $554.26 3)COR-005 Provide White Maple Doors in lieu of Oak to match existing $672.35 TOTAL Changes:$2,611.11 Amount of this change order:$2,611.11 Adjusted contract price including this change order:$392,161.11 14225 University Avenue, Suite 110 | Waukee, IA 50263 | p 515.225.3469 | www.f-w.com ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 09-02-22 Kristofer Orth RE: 22113 Waukee Public Works 2nd Floor Remodel Dear Kristofer Core proposes the following as a change in the Work: Seal new VCT with product used by the owner on existing VCT Proposed change in contract sum ADD $1384.50 if approved by 9-9-22 Proposed change in schedule 00 days if approved by 9-9-22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #003 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Farnsworth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Seal VCT 515 $ 1.00 $ 1,300.00 $ 1,300.00 7 8 9 10 92 93 94 95 96 97 98 99 100 Subtotal -$ -$ -$ 1,300.00$ 1,300.00$ Small Tools Allowance 10.00% Warranty 2.00% 2.00% 10.00% 0.00% Overhead & Profit 10.00% 10.00% 2.00% 5.00% $ 65.00 $ 65.00 Bond 1.50% 1.50% 1.50% 1.50% $ 19.50 $ 19.50 The Contract Schedule will Increase / Decrease by:0 days TOTAL COR: Clarifications & Exclusions: WPW 2nd Fl Expansion 22113 Seal new VCT Jeremy Roush 1,384.50$ 9/2/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1 1 jeremyr@coreconstructionia.com From:stevek@coreconstructionia.com Sent:Friday, September 2, 2022 11:58 AM To:otonielmayorga1979@gmail.com; 515cleaningservicehollc@gmail.com Cc:jeremyr@coreconstructionia.com Subject:RE: WPW 2nd floor wax floors Price received based upon product 515 normally uses $1200.00 labor $100.00 material (5 gallon container ) Total price of$1300. Unless Rudy comes up with a product that is drastically more expensive. Steve Koester Project Superintendent 3093 NW Prairie Ln, Des Moines IA 50313 Office 515/264-5156 Cell 515/943-1372 FAX 515/257-4311 Coreconstructionia.com From: stevek@coreconstructionia.com <stevek@coreconstructionia.com> Sent: Friday, September 2, 2022 11:48 AM To: otonielmayorga1979@gmail.com; 515cleaningservicehollc@gmail.com Cc: jeremyr@coreconstructionia.com Subject: WPW 2nd floor wax floors Please price seal & wax floor. You supply product to be identified by Rudy Koester. Please reply to all to copy Jeremy in 2 Steve Koester 09-02-22 Kristofer Orth RE: 22113 Waukee Public Works 2nd Floor Remodel Dear Kristofer Core proposes the following as a change in the Work: Provide and Install Expansion Cover at Existing Joint Proposed change in contract sum ADD $554.26 if approved by 9-9-22 Proposed change in schedule 00 days if approved by 9-9-22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #004 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Farnsworth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Add 3" Aluminum Plate over Expansion joint $ 1.00 $ 353.10 $ 353.10 Labor to install 2.00 $ 65.00 $ 130.00 $ 130.00 Subtotal 130.00$ 353.10$ -$ -$ 483.10$ Small Tools Allowance 10.00% $ 13.00 $ 13.00 Warranty 2.00% $ 2.60 0.00% 2.00% 2.00% $ 2.60 Overhead & Profit 10.00% $ 13.00 10.00% $ 35.31 10.00% 5.00% $ 48.31 Bond 1.50% $ 1.95 1.50% $ 5.30 1.50% 1.50% $ 7.25 The Contract Schedule will Increase / Decrease by:0 days TOTAL COR: Clarifications & Exclusions: Labor Material Equipment Subcontractor TOTALItem #/ Cost Code Description Sub/Vendor Quantity Unit WPW 2nd Fl Expansion 22113 Expansion Joint Cover Jeremy Roush 554.26$ 9/2/22 JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1 Quote Date 8/30/2022 Quote # 12302 Name / Address Core Construction 3093 NW Prairie Ln Des Moines IA 50313 ACKELSON SHEET METAL, INC 120 1ST AVENUE N PO BOX 164 ALTOONA, IA 50009 Rep SS Project ** NOTE - AS OF NOVEMBER 1, 2017, ALL CREDIT CARD PAYMENTS ARE SUBJECT TO 4% SURCHARGE FEE ** Phone # 515-967-4674 Fax # 515-967-1199 Total Description Qty Total ATTN: JEREMY ROUSH PHONE: (515) 264-5156 x204 CELL: (515) 419-3700 EMAIL: jeremyr@coreconstructionia.com APPROX 3" x 120" - 1/8 ALUMINUM SADDLE PLATE WITH BEVELED EDGES; PLATE WILL NOT HAVE MACHINED GROOVES FOR V24, AS CALLED FOR IN PRINT 4 330.00T ** 1 - 2 WEEKS LEAD TIME ** Sales Tax 23.10 $353.10 09-12-22 Kristofer Orth RE: 22113 Waukee Public Works 2nd Floor Remodel Dear Kristofer Core proposes the following as a change in the Work: Provide White Maple Doors per returned submittal Proposed change in contract sum ADD $672.35 if approved by 9-16-22 Proposed change in schedule 16 weeks if approved by 9-16-22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #005 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Farnsworth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 81100 Change from oak to white maple Doors Inc 9.00 $ 1.00 $ 603.00 $ 603.00 Subtotal -$ 603.00$ -$ -$ 603.00$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 10.00% Overhead & Profit 10.00% 10.00% $ 60.30 10.00% 5.00% $ 60.30 Bond 1.50% 1.50% $ 9.05 1.50% 1.50% $ 9.05 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: WPW 2nd Fl Expansion 22113 White Maple Doors Jeremy Roush 672.35$ 9/12/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1 1 jeremyr@coreconstructionia.com From:Everett Kruger <ekruger@doorsinciowa.com> Sent:Friday, September 9, 2022 1:03 PM To:jeremyr@coreconstructionia.com Cc:stevek@coreconstructionia.com Subject:Re: 1.pdf Jeremy, To have changed wood doors at any point to white maple, would come with an added cost of $603.00 for all 9 doors. So that would need approved for me to place a new door order. I discussed this with my supervisor and I can offer the owner a deduct of $900.00 if they would want to consider keeping the doors as is. Thank you, Everett From: jeremyr@coreconstructionia.com <jeremyr@coreconstructionia.com> Sent: Friday, September 9, 2022 8:45 AM To: Everett Kruger <ekruger@doorsinciowa.com> Cc: stevek@coreconstructionia.com <stevek@coreconstructionia.com> Subject: RE: 1.pdf I understand there is a long lead time on doors. The doors they have function well and will get them in the space. Get me this upcharge soon so I can start the discussion with Farnsworth and the owner. Note my email address has changed please update my contact info Jeremy Roush Project Manager / Estimator 3093 NW Prairie Ln, Des Moines IA 50313 Office 515/264-5156 x204 Cell 515/419-3700 Fax 515/257-4311 From: Everett Kruger <ekruger@doorsinciowa.com> Sent: Friday, September 9, 2022 8:35 AM To: jeremyr@coreconstructionia.com Cc: stevek@coreconstructionia.com Subject: Re: 1.pdf Jeremy, I understand and yes this should've been priced then. But it would be different no matter when priced. I don't know how this got missed, but it's on me to make the change. That said, there is no one in the industry that can do doors even anything close to 3 weeks. Lead times of 15-16 weeks are most common anymore. So doors would have to be replaced after the project is open. I apologize, but now can only do what's needed to correct, unless the owner wants to consider a deduct to keep the doors they have?? 2 Everett From: jeremyr@coreconstructionia.com <jeremyr@coreconstructionia.com> Sent: Friday, September 9, 2022 8:27 AM To: Everett Kruger <ekruger@doorsinciowa.com> Cc: stevek@coreconstructionia.com <stevek@coreconstructionia.com> Subject: RE: 1.pdf I cant argue that the spec says oak, the issue I have is when the submittal came back why I didn’t get made aware of an upcharge, and how these got ordered wrong? I am 3 weeks from substantial completion. Note my email address has changed please update my contact info Jeremy Roush Project Manager / Estimator 3093 NW Prairie Ln, Des Moines IA 50313 Office 515/264-5156 x204 Cell 515/419-3700 Fax 515/257-4311 From: Everett Kruger <ekruger@doorsinciowa.com> Sent: Friday, September 9, 2022 8:17 AM To: jeremyr@coreconstructionia.com Subject: Re: 1.pdf New ones will take a good 15-16 weeks anyway. I will also need to price the difference between the bid red oak and white maple. From: jeremyr@coreconstructionia.com <jeremyr@coreconstructionia.com> Sent: Thursday, September 8, 2022 9:50 AM To: Everett Kruger <ekruger@doorsinciowa.com> Subject: 1.pdf Everett see attached. It looks like the wrong door veneer got ordered. How long will it take to get new ones onsite?