HomeMy WebLinkAbout2022-10-17 I01F_01 Public Works 2nd Floor Expansion_Change Order 2AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 17, 2022
AGENDA ITEM:Consideration of approval of Change Order No. 2 to Core Construction
Services for the Waukee Public Works 2nd Floor Expansion project
increasing the contract amount by $1,359.74.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Change Order No. 2 is for access panel doors in the
data room ceiling, an additional fire alarm strobe device in a shared office, reconciliation of
carpet and VCP flooring allowance, and corner guards to protect exposed column corners.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this
Change Order increases the contract price in the amount of $1,359.74.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the change order.
ATTACHMENTS: I. Change Order No. 2
II. Letter of Recommendation
PREPARED BY:Beth Richardson
REVIEWED BY:Sara Kappos SKK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1F1
ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS
14225 University Avenue, Suite 110
Waukee, Iowa 50263
p 515.225.3469
www.f-w.com
October 12, 2022
City of Waukee
805 University Avenue
Waukee, Iowa 50263
Attn: Rudy Koester, Public Works Director
Re: Change Order #002
Waukee Public Works 2nd Floor Expansion
Dear Mr. Koester:
Attached please find a detailed Change Order for City Council approval on October 17, 2022.
Change Description:
1. COR-006
a. Three (3) 24”x24” Access Panel Doors were added in the ceiling of the Data [506]
expansion area. Panels provide access to the two ceiling-mounted Mini-Split Air
Conditioner Units and to electrical junction box(es) which would have been concealed
by the new gypsum board ceiling. This additional work was recommended to provide
maintenance access to the Mini-Splits and to meet electrical code for access to the
junction box(es). The proposed pricing is reasonable for the work accomplished, so we
recommend approval.
2. COR-007
a. Add Fire Alarm Strobe device in Shared Office [522A/522B] as required by the City of
Waukee Fire Marshal. The proposed pricing is reasonable for the work accomplished, so
we recommend approval.
3. COR-008
a. Per Supplementary Instruction 002, Vinyl Composition Tile (VCT) in Office [522A/522B]
was changed to Carpet Tile. The Carpet Allowance for Offices [517-519] + the material
cost of the VCT was sufficient to cover the cost of the added Carpet Tile in Office
[522A/522B]. The proposed $0 cost change is reasonable for the change in the work, so
we recommend approval.
4. COR-009
a. The furniture layout in Open Office [521A] was revised from the original concept, which
left edges of the existing gypsum board wrapped column exposed. City Staff requested
City of Waukee
October 12, 2022
Page 2 of 2
three (3) corner guards be added to protect the exposed column corners. The proposed
pricing is reasonable for the work, so we recommend approval.
We have reviewed the submitted quotes from Core Construction, and they appear to be in line with
current industry pricing. If City Staff concurs with this proposed additional pricing, we recommend the
City of Waukee Increase the contract price in the amount of $1,359.74 to complete the additional work
associated with Change Order Number 002. If you have any questions, please contact me.
Sincerely,
FARNSWORTH GROUP, INC.
Kristofer J. Orth, AIA
Architecture Principal
Enclosures: Change Order #002, dated 10/07/2022
CHANGE ORDER NO. 2 - SUMMARY
Waukee Public Works - 2nd Floor Expansion
Date:10/07/22
Original Contract Price: $389,550.00
Change Orders approved to date: $2,611.11
CHANGE ORDER ITEMS
1) COR-006 Add Access Panels per RFI-007 $679.93
2) COR-007 Added Fire Alarm Strobe Device $407.75
3) COR-008 Carpet Allowance Reconciliation $0.00
4) COR-009 Add (3) Corner Guards at Column in Open Office [521] $272.06
TOTAL Changes:$1,359.74
Amount of this change order: $1,359.74
Adjusted contract price including this change order: $393,520.85
14225 University Avenue, Suite 110 | Waukee, IA 50263 | p 515.225.3469 | www.f-w.com
ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS
COR #006 Core Structural Services, LLC
3093 NW Prairie Lane
Des Moines, IA 50313
(515) 987-6830 Office
(515) 987-6830 Fax
TO: Farnsworth Group PROJECT NAME:
14225 University Ave Suite 110 PROJECT NUMBER:
Waukee IA 50263 SUBJECT:
FROM:
ATTN: Kristofer Farnsworth DATE:
Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total
Add Access doors to Data room Core $ 1.00 $ 354.80 $ 354.80
Labor to Install Core 2 $ 51.00 $ 102.00 $ 102.00
Labor to reframe ceiling Core 3 $ 51.00 $ 153.00 $ 153.00
Subtotal 255.00$ 354.80$ -$ -$ 609.80$
Small Tools Allowance 0.00%
Warranty 0.00% 0.00% 0.00% 0.00%
Overhead & Profit 10.00% $ 25.50 10.00% $ 35.48 0.00% 5.00% $ 60.98
Bond 1.50% $ 3.83 1.50% $ 5.32 1.50% 1.50% $ 9.15
The Contract Schedule will Increase / Decrease by: days TOTAL COR:
Clarifications & Exclusions:
Labor Material Equipment Subcontractor TOTALItem #/
Cost Code Description Sub/Vendor Quantity Unit
WPW 2nd Fl Expansion
22113
Added Access Doors
Jeremy Roush
679.93$
9/16/22
JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1
NO TAX Included
09-22-22
Kristofer Orth
RE: 22113 Waukee Public Works 2nd Floor Remodel
Dear Kristofer
Core proposes the following as a change in the Work:
Add Strobe in the Shared Office Space per Fire Marshall
Proposed change in contract sum ADD $407.75 if approved by 9-23-22
Proposed change in schedule 0 weeks if approved by 9-23-22. Should approval be granted after this deadline, the
schedule shall be extended further beyond the proposed change the same number of days.
An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions,
please contact me at your earliest convenience. Thank you.
Sincerely,
Jeremy Roush
Project Manager
Cc: Sasha Daljevic
□ Approved, incorporate change immediately
□ Pending, continue work per current contract
□ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed
change in schedule)
□ Rejected
The above action is authorized below by a duly authorized representative of the Owner and Architect:
Owner: Architect:
Signature ___________________________________ Signature ___________________________________
Name ______________________________________ Name ______________________________________
Title ________________________________________ Title ________________________________________
Date _______________________________________ Date _______________________________________
COR-007
COR #007 Core Structural Services, LLC
3093 NW Prairie Lane
Des Moines, IA 50313
(515) 987-6830 Office
(515) 987-6830 Fax
TO: Farnsworth Group PROJECT NAME:
14225 University Ave Suite 110 PROJECT NUMBER:
Waukee IA 50263 SUBJECT:
FROM:
ATTN: Kristofer Farnsworth DATE:
Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total
260000.005 Material & Labor to add a strobe Ball Electric 1 $ 1.00 $ 350.00 $ 350.00
Subtotal -$ -$ -$ 350.00$ 350.00$
Small Tools Allowance 0.00%
Warranty 0.00% 0.00% 0.00% 10.00% $ 35.00 $ 35.00
Overhead & Profit 0.00% 0.00% 0.00% 5.00% $ 17.50 $ 17.50
Bond 1.50% 1.50% 1.50% 1.50% $ 5.25 $ 5.25
The Contract Schedule will Increase / Decrease by: days TOTAL COR:
Clarifications & Exclusions:
Labor Material Equipment Subcontractor TOTALItem #/
Cost Code Description Sub/Vendor Quantity Unit
WPW 2nd Fl Expansion
22113
Added Strobe
Jeremy Roush
407.75$
9/22/22
JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1
09-30-22
Kristofer Orth
RE: 22113 Waukee Public Works 2nd Floor Remodel
Dear Kristofer
Core proposes the following as a change in the Work:
Carpet Reconciliation per ASI-002
Proposed change in contract sum ADD $no cost change if approved by
Proposed change in schedule 0 weeks if approved by. Should approval be granted after this deadline, the schedule shall
be extended further beyond the proposed change the same number of days.
An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions,
please contact me at your earliest convenience. Thank you.
Sincerely,
Jeremy Roush
Project Manager
Cc: Sasha Daljevic
□ Approved, incorporate change immediately
□ Pending, continue work per current contract
□ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed
change in schedule)
□ Rejected
The above action is authorized below by a duly authorized representative of the Owner and Architect:
Owner: Architect:
Signature ___________________________________ Signature ___________________________________
Name ______________________________________ Name ______________________________________
Title ________________________________________ Title ________________________________________
Date _______________________________________ Date _______________________________________
COR-008
COR #008 Core Structural Services, LLC
3093 NW Prairie Lane
Des Moines, IA 50313
(515) 987-6830 Office
(515) 987-6830 Fax
TO: Farnsworth Group PROJECT NAME:
14225 University Ave Suite 110 PROJECT NUMBER:
Waukee IA 50263 SUBJECT:
FROM:
ATTN: Kristofer Farnsworth DATE:
Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total
Carpet Reconciliation ASI-002 Phillips
Even Cost Change from VCT to Carpet
Subtotal -$ -$ -$ -$ -$
Small Tools Allowance 10.00%
Warranty 2.00% 2.00% 2.00% 2.00%
Overhead & Profit 10.00% 10.00% 10.00% 5.00%
Bond 1.50% 1.50% 1.50% 1.50%
The Contract Schedule will Increase / Decrease by: days TOTAL COR:
Clarifications & Exclusions:
Labor Material Equipment Subcontractor TOTALItem #/
Cost Code Description Sub/Vendor Quantity Unit
WPW 2nd Fl Expansion
22113
Carpet Reconcilation
Jeremy Roush
-$
9/30/22
JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1
1
jeremyr@coreconstructionia.com
From:Mark Bjork <markb@phillips-commercial.com>
Sent:Friday, September 30, 2022 2:37 PM
To:jeremyr@coreconstructionia.com
Cc:Josiah Taylor; Steve Whitson
Subject:Re: WPW 2nd fl
Jeremy,
Carpet tile more expensive and in this case with switching the two room from VCT to CPT Tile it ended up being a wash.
I hope my explanation of the how we got to 120SqYd now makes sense.
Have a great weekend!
Respectfully Submitted,
Mark Bjork
Vice President / Director
Note new location and direct number
Phillips’ Commercial
1605 N. 9th Street
Indianola, IA 50125
Direct: (515) 690-8740
mobile: (515) 202-1355
www.phillipsfloors.com
"The darkest hour in any man's life is when he sits down to plan how to get money with-out earning it."
Horace Greeley
On Sep 30, 2022, at 2:27 PM, <jeremyr@coreconstructionia.com> <jeremyr@coreconstructionia.com>
wrote:
Mark,
My impression from the architect on the reconciliation is that the owner may receive a credit on this.
I wasn’t arguing the quantity I was wanting to understand how you got to 120SY.
What is the price difference between the VCT and carpet? Which is more expensive or is it a wash? Is
Phillips owed money on ASI-02 or the owner owed a credit?
Note my email address has changed please update my contact info
<image001.jpg>
2
Jeremy Roush
Project Manager / Estimator
3093 NW Prairie Ln, Des Moines IA 50313
Office 515/264-5156 x204 Cell 515/419-3700
Fax 515/257-4311
<image002.png> <image003.jpg>
From: Mark Bjork <markb@phillips-commercial.com>
Sent: Friday, September 30, 2022 1:26 PM
To: jeremyr@coreconstructionia.com
Cc: Josiah Taylor <josiaht@phillips-commercial.com>; Steve Whitson <stevew@phillips-
commercial.com>
Subject: Re: WPW 2nd fl
Jeremy,
I am not quite following what is going on or being asked here, or why it is being asked?
ASI 02 switched two rooms from VCT to CPT so out take off show 818 which is 91 SY plus waste, plus
attic stock called out is why we ordered 120SY.
Again at this point not following what is being asked or why really?
The changes were issued via ASI not a PR or COR and the change really did not effect the price with any
significance.
So changes made with out effecting contract price.
Maybe I am missing something here but at this stage in the process this is fairly moot
Respectfully Submitted,
Mark Bjork
Vice President / Director
Note new location and direct number
Phillips’ Commercial
1605 N. 9th Street
Indianola, IA 50125
Direct: (515) 690-8740
mobile: (515) 202-1355
www.phillipsfloors.com
"The darkest hour in any man's life is when he sits down to plan how to get money with-out
earning it."
Horace Greeley
3
On Sep 30, 2022, at 10:17 AM, jeremyr@coreconstructionia.com wrote:
I am just trying to understand the 120 SY. I did the take off and its 1756 sq ft which
figures to 86 SY, so why did you order 120 SY?
Note my email address has changed please update my contact info
<image001.jpg>
Jeremy Roush
Project Manager / Estimator
3093 NW Prairie Ln, Des Moines IA 50313
Office 515/264-5156 x204 Cell 515/419-3700
Fax 515/257-4311
<image002.png> <image003.jpg>
From: Josiah Taylor <josiaht@phillips-commercial.com>
Sent: Thursday, September 29, 2022 1:00 PM
To: jeremyr@coreconstructionia.com
Cc: Mark Bjork <markb@phillips-commercial.com>; Steve Whitson <stevew@phillips-
commercial.com>
Subject: Re: WPW 2nd fl
Jeremy,
We originally bid 80 SY and the revised was 120 SY. Here is the invoice for that carpet,
we don’t have a delivery invoice.
COR #009 Core Structural Services, LLC
3093 NW Prairie Lane
Des Moines, IA 50313
(515) 987-6830 Office
(515) 987-6830 Fax
TO: Farnsworth Group PROJECT NAME:
14225 University Ave Suite 110 PROJECT NUMBER:
Waukee IA 50263 SUBJECT:
FROM:
ATTN: Kristofer Farnsworth DATE:
Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total
102600 Add 3 corner gaurds EPCO 3 $ 179.00 $ 179.00
102600 Labor to install Core 1.00 $ 65.00 $ 65.00
Subtotal 65.00$ 179.00$ -$ -$ 244.00$
Small Tools Allowance 0.00%
Warranty 0.00% 0.00% 0.00% 10.00%
Overhead & Profit 10.00% $ 6.50 10.00% $ 17.90 0.00% 5.00% $ 24.40
Bond 1.50% $ 0.98 1.50% $ 2.69 1.50% 1.50% $ 3.66
The Contract Schedule will Increase / Decrease by: days TOTAL COR:
Clarifications & Exclusions:
WPW 2nd Fl Expansion
22113
Add 3 corner gaurds
Jeremy Roush
272.06$
10/7/22
Item #/
Cost Code Description Sub/Vendor Quantity Unit
Labor Material Equipment Subcontractor TOTAL
JobNo.COR-Log.JobName REV 1-11-223.xlsx Page 1
Quote #221780
Project Waukee Public Works
Location Waukee, IA
Addenda Acknowledged 0
Quoted To:Date October 6, 2022
Attention:Quotation valid until October 21, 2022
Email/Fax:Quote by Steve@epcoltdinc.com
Job #
Price
$179.00
Terms and Conditions
1. Prices DO NOT include sales tax
2. Prices are quoted delivered to job site
3. Pricing includes one shipment per specification section. No separate phased shipments are included.
4. Fasteners provided for toilet partitions only. We exclude all other fasteners.
5. Lift gate deliveries and reconsignments will result in extra freight charges.
6. Prices are for material only unless otherwise noted
7. Net 30 days, we are a supplier not a contractor, and as such cannot allow retention to be held
8. Prices do not include costs of electronic billing (i.e. Textura or similar)
To accept this quotation sign here and return: _________________________________________________ Date: _______________
Corner Guards
3 - 2"x2"x48" Corner Guards To Match Original
Note: Please advise how we are to proceed.
Core Construction
Jeremy Roush
jeremyr@coreconstructionia.com
Description
Note: All items must be released for ASAP shipment by 11/015/2022 to maintain this pricing.
• EPCO Ltd., Inc • 1159 East Pierce Street • Council Bluffs, IA 51503 • P 712.322.0308 • epcoltdinc.com •
NOTE: Manufacturers bids are per plans and specifications.
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