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HomeMy WebLinkAbout2022-11-21 I01E Job Description_Rec CoordinatorAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: November 21, 2022 AGENDA ITEM:Consideration of approval of a resolution approving a job description and pay grade [Recreation Coordinator] FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Job description for a Recreation Coordinator has been created at the pay grade of N15. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The City Administrator, Human Resource Director and Parks & Recreation Director recommend the approval of the job description and pay grade. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Job Description – Recreation Coordinator PREPARED BY:Michelle Lindsay REVIEWED BY: I1E THE CITY OF WAUKEE, IOWA RESOLUTION 2022- APPROVING JOB DESCRIPTION AND PAY GRADE [RECREATION COORDINATOR] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City Administrator, Parks and Recreation Director and Human Resources Director propose the creation of a Recreation Coordinator job description; AND, WHEREAS, the pay grade for the position shall be N15; AND, WHEREAS, the City Administrator and Human Resource Director recommend establishing the job description and approving the job description and pay grade. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this 21st day of November 2022 that it hereby approves the job description and pay grade for Recreation Coordinator. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Recreation Coordinator Page 1 Council Approved 11-21-2022 City of Waukee JOB DESCRIPTION Job Title: Recreation Coordinator Reports to: Assistant Parks & Recreation Director Dept/Div: Parks & Recreation/Recreation Direct Reports: Seasonal staff, volunteers Pay Grade: N15 FLSA Status: Exempt JOB PURPOSE: The Recreation Coordinator will create, plan, organize and supervise recreational programs, leagues and special events for a variety of age groups. ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.) 1. Designs, develops, coordinates, implements, evaluates, and as necessary, works recreational activities and events for the City. 2. Monitors revenues and expenditures within assigned areas to ensure sound fiscal control. 3. Utilizes electronic software to oversee registration for scheduled events and programs, assists participants in the registration process, accounts for registrations and payments for programs and events, maintains registration records and reviews registration materials and rosters. 4. Assists with hiring, training, scheduling and evaluating of seasonal staff. 5. Recruits and coordinates volunteers for programs, leagues and special events. 6. Interacts with parents, caregivers, guardians, children, program participants, instructors, coaches, youth associations, community organizations, civic groups and others regarding programs, events and activities via telephone, email, in-person and social media. 7. Assists in setting program fees, establishing program budgets and complying with City and department revenue policies. Assists in compilation of applicable reports and budgets. 8. Maintains awareness of new developments in the field of recreation; incorporates new developments as appropriate into programs. 9. Assists with the preparation of department brochures and publications. 10. Regular attendance and the ability to work evenings and weekends is essential for this position. 11. Ensures compliance with department and City policies, rules and regulations. 12. Performs other duties or assumes other responsibilities as apparent or assigned. SUCCESS FACTORS: 1. Knowledge of the principles and practices associated with modern recreation planning and leisure activities including safety precautions associated with recreational activities and events. 2. Engage others and tap into their insight in working toward a common goal or outcome. 3. Ability to work independently, prioritizing daily, weekly, monthly and annual tasks. 4. Display honesty, trustworthiness, dependability and respectfulness at all times. 5. Seek to improve effectiveness and efficiency with positive and creative approaches to challenges. 6. Display strong analytical and exceptional communication skills. 7. Anticipate and take action in solving problems while using judgment and a systematic approach to decision making. 8. Create and participate in a team environment. 9. Utilize high level of conflict resolution skills with staff, community members and elected/appointed officials. 10. Contribute to the City effectiveness by providing critical staff support to task forces and by participating, as necessary, in assisting all other teams. 11. Attentive to the City’s standards for customer service, accuracy, quality, efficiency and all City policies and procedures. Recreation Coordinator Page 2 Council Approved 11-21-2022 QUALIFICATIONS: 1. Bachelor’s Degree in Recreation, Leisure Studies, or a related field. 2. A minimum of 6 months increasingly responsible related experience preferred. 3. Must possess a valid Iowa Driver’s License within 30 days and meet the requirements of the City’s motor vehicle policy. 4. Current CPR and First Aid certifications or ability to obtain within 60 days of hire. PHYSICAL REQUIREMENTS: 1. Able to effectively present information and respond to questions from administration, staff, colleagues, elected officials and the general public. 2. Able to function productively in a standard office environment accessing cabinets, shelving, work areas and office equipment. 3. Able to sit or stand for long periods of time while maintaining focus. 4. Be responsive to visual and verbal alarms and other indications of distress. 5. Must be able to effectively communicate orally (in person and over the telephone) and in writing (using electronic devices and handwritten) in English with other employees, businesses and community members. WORKING CONDITIONS: 1. Climate controlled office with hazards typical to that environment. 2. Position requires outdoor work where heat, cold, precipitation and the results of weather and nature may be encountered. 3. Position requires travel within and outside of the City, which imposes common travel hazards. 4. Standard work hours must be flexible and include evenings and weekends and will be greater than 40 hours per week for a large percentage of the year. 5. The employee in this position is required to reside within a 30-minute radius of the City limits due to the need to respond to emergency calls in a timely manner to protect the health, safety and welfare of the citizens of Waukee. I have read and understand the information contained in the Job Description. I understand that this Job Description is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job. Also, while this list is intended to be an accurate reflection of the current job, the Employer reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed as directed by the Employer. I understand that I may be required to work overtime, different shifts or hours, outside the normally defined workday or work week. I also understand that this job description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate any employment at any time and for any reason and the Employer has a similar right. Signature Date The City of Waukee is an Equal Opportunity Employer. In compliance with Americans with Disabilities Act Amendments Act, the City will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective employees and job incumbents to discuss potential accommodations with the Employer.