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HomeMy WebLinkAbout2022-12-05 J01G_03 Professional Consulting Services Agr_SE Archer Ave Ext\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: December 5, 2022 AGENDA ITEM:Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Foth Infrastructure and Environment, LLC [SE Archer Avenue Extension – SE Laurel Street to E Hickman Road] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. The project consists of street construction of SE Archer Avenue from SE Laurel Street north to E. Hickman Road. The Consultant will complete project coordination activities, additional survey and mapping, preliminary design, final design, and construction phase administration and survey. Services will also include storm sewer design, sanitary sewer and water main adjustments, signage layout, street lighting layout and continued utility coordination. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: City agrees to pay the Consultant the NOT-TO-EXCEED $94,000, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3 of the agreement. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK J1G3 THE CITY OF WAUKEE, IOWA RESOLUTION 2022 APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC [SE ARCHER AVENUE EXTENSION – SE LAUREL STREET TO E HICKMAN ROAD] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the services of Foth Infrastructure and Environment, LLC for the SE Archer Avenue Extension – SE Laurel Street to E Hickman Road project; AND, WHEREAS, the scope of services includes survey and mapping, preliminary design, final design, and construction phase administration and survey; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services between Foth Infrastructure and Environment, LLC and the City of Waukee, IA [SE Archer Avenue Extension – SE Laurel Street to E Hickman Road] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 5th day of December, 2022. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Page 1 of 25 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES SE Archer Avenue Extension – SE Laurel Street to E Hickman Road Waukee City Project No. This Agreement is made and entered into this day of , 2022, by and between the CITY OF WAUKEE, a municipal corporation, hereinafter referred to as “City”, and FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC, (Fed. I.D. #20-5814224), a limited liability company licensed under the laws of the State of Iowa, party of the second part, hereinafter referred to as “Consultant” as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT. 1. SCOPE OF SERVICES Services provided under this Agreement shall be as further described in Attachment 1, Scope of Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized City representative. The City agrees that the Consultant is not responsible for delays arising from a change in the scope of services, a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions of the Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. I. Basic Services of the Consultant $ xx,xx0 II. Construction Services $ xx,xx0 Total Compensation $ xxx,xx0 B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and any approved amendments to this Agreement, based upon services actually completed at the time of the invoice. Final payment shall be due and payable within 30 days of the City's acceptance of Consultant's submission of final deliverables in accordance with the Scope of Services. C. In consideration of the compensation paid to the Consultant, the Consultant agrees to perform all professional services to the satisfaction of the City by performing the professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same in full. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 2 of 25 4. INSURANCE A. Consultant understands and agrees that Consultant shall have no right of coverage under any and all existing or future City comprehensive, self or personal injury policies. Consultant shall provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant or Consultant' representative(s) in connection with the professional services which are to be provided by Consultant pursuant to this Agreement, including protection from claims for bodily injury, death, property damage, and lost income. Consultant shall provide worker's compensation insurance coverage for Consultant and all Consultant's personnel. Consultant shall file applicable insurance certificates with the City, and shall also provide evidence of the following additional coverage. B. The Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each property damage accident. The evidence shall designate the City as an additional insured, and that it cannot be canceled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. C. The Consultant shall also provide evidence of automobile liability coverage in the limits of at least $1,000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insured, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. D. The Consultant shall provide evidence of professional liability insurance, by an insurance company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims arising out of the professional liability of the Consultant. Consultant shall provide City written notice within five (5) days by registered mail, return receipt requested of the cancellation or material alteration of the professional liability policy. E. Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a material breach of this Agreement. 5. NOTICE Any notice to the parties required under this agreement shall be in writing, delivered to the person designated below, by United States mail or in hand delivery, at the indicated address unless otherwise designated in writing. FOR THE CITY: FOR THE CONSULTANT: Name: City of Waukee Name: Foth Infrastructure and Environment Attn: Rudy Koester, P.E. Attn: Joshua C. DeBower, P.E. Title: Director of Public Works Title: Local Municipal Market Leader Address: 230 W. Hickman Road Address: 8191 Birchwood Court, Suite L City, State: Waukee, IA 50263 City, State: Johnston, IA 50131 Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 3 of 25 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder, the Consultant shall comply with applicable state, federal, and local law, rules, and regulations, technical standards, or specifications issued by the City. Consultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses necessary to perform work within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 8. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employees and representatives are not City employees. Consultant shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or benefit to Consultant or Consultant's employees, representatives or other personnel performing the professional services specified herein, whether it be of a direct or indirect nature. Further, it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's employees, representatives or other personnel shall be entitled to any City payroll, insurance, unemployment, worker's compensation, retirement, or any other benefits whatsoever. 9. NON-DISCRIMINATION Consultant will not discriminate against any employee of applicant for employment because of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will, where appropriate or required, take affirmative action to ensure that applicants are employed, and that employees are treated, during employment, without regard to their race, color, sex, or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum opportunity to compete for subcontracts of work under this Agreement. 10. HOLD HARMLESS Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims, settlements and judgments, to include all reasonable investigative fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a breach of this Agreement, or from negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prior written consent of the City. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 4 of 25 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to Consultant. The City's continuing obligations under this Agreement may be subject to appropriation of funding by the City Council. In the event that sufficient funding is not appropriated in whole or in part for continued performance of the City's obligations under this Agreement, or if appropriated funding is not expended due to City spending limitations, the City may terminate this Agreement without further compensation to the Consultant. To the greatest extent allowed by law, the City shall compensate Consultant as provided in Section 18(A) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be performed if such work causes the aggregate amount payable under the amendment, order or directive to exceed the amount appropriated for this Agreement as listed in Section 3, above, unless the Consultant has been given a written assurance by the City that lawful appropriation to cover the costs of the additional work has been made. B. The Consultant and the City further acknowledge and agree that no amendment to this Agreement or other form, order or directive which requires additional compensable work to be performed under this Agreement shall be issued by the City unless funds are available to pay such additional costs, and the Consultant shall not be entitled to any additional compensation for any additional compensable work performed under this Agreement. The Consultant expressly waives any right to additional compensation, whether in law or equity, unless prior to commencing the additional work the Consultant was given a written amendment, order or directive describing the additional compensable work to be performed and setting forth the amount of compensation to be paid, such amendment, order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, determine, and ascertain the authority of the City representative signing any amendment, directive or order. 14. OWNERSHIP OF CONSULTING DOCUMENTS All sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall become the property of the City; a reproducible set shall be delivered to the City at no additional cost to the City upon completion of the plans or termination of the services of the Consultant. All drawings and data shall be transmitted in a durable material, with electronic files provided when feasible to do so. The Consultant's liability for use of the sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 5 of 25 15. INTERPRETATION No amendment or modification of this Agreement shall be valid unless expressed in writing and executed by the parties hereto in the same manner as the execution of the Agreement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding upon either party. The laws of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas County, Iowa. 16. COMPLIANCE WITH FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the Project, Consultant agrees that Consultant will comply with all relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 17. SOLICITATION AND PERFORMANCE A. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that the Consultant has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee. B. The Consultant shall not engage the services of any person or persons in the employ of the City at the time of commencing such services without the written consent of the City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reserved by the City to suspend this Agreement at any time. Such suspension may be effected by the City giving written notice to the Consultant, and shall be effective as of the date established in the suspension notice. Payment for Consultant's services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the work after notice of suspension, such reinstatement may be accomplished by thirty (30) days written notice within a period of six (6) months after such suspension, unless this period is extended by written consent of the Consultant. B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement at any time if it is found that reasons beyond the control of either the City or Consultant make it impossible or against the City's interest to complete the Agreement. In such case, the Consultant shall have no claims against the City except for the value of the work performed up to the date the Agreement is terminated. C. The City may also terminate this Agreement at any time if it is found that the Consultant has violated any material term or condition of this Agreement or that Consultant has failed to maintain workers' compensation insurance or other insurance provided for in this Agreement. In the event of such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the City's intent to terminate the Agreement. Consultant shall have ten (10) days from notification to remedy the conditions constituting the default. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 6 of 25 D. In the event that this Agreement is terminated in accordance with paragraph C of this section, the City may take possession of any work and may complete any work by whatever means the City may select. The cost of completing said work shall be deducted from the balance which would have been due to the Consultant had the Agreement not been terminated and work completed in accordance with contract documents. E. The Consultant may terminate this Agreement if it is found that the City has violated any material term or condition of this Agreement. In the event of such default by the City, the Consultant shall give ten (10) days written notice to the City of the Consultant's intent to terminate the Agreement. City shall have ten (10) days from notification to remedy the conditions constituting the default. 19. TAXES The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall cause any sub-consultant or subcontractor to execute and deliver to the City certificates as required to permit the City to make application for refunds of said sales and use taxes as applicable. The City is a municipal corporation and not subject to state and local tax, use tax, or federal excise taxes. 20. SEVERABILITY If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTHER ASSURANCES Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. 23. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute an original document, no other counterpart needing to be produced, and all of which when taken together shall constitute the same instrument. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 7 of 25 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT CITY OF WAUKEE BY: BY: Name: Joshua C. DeBower Name: Courtney Clark Title: Local Municipal Market Leader Title: Mayor WITNESS ATTEST Name: Andy S. Floy, P.E. Name: Rebecca D. Schuett Title: Lead Civil Engineer Title: City Clerk Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 8 of 25 ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. The project consists of street construction of SE Archer Avenue from SE Laurel Street north to E. Hickman Road in Waukee, Iowa. The Consultant will complete project coordination activities, additional survey and mapping, preliminary design, final design, and constr uction phase administration and survey. Services will also storm sewer design, sanitary sewer and water main adjustments, signage layout, street lighting layout and continued utility coordination. This scope of services is based on the following project assumptions: • Additional survey at the following locations: south leg of SE Archer Ave (Prior private driveway) and W. Hickman Road, as-built survey of SE Laurel Street right-of-way south of the parcel being acquired, and as-built grading of parcel located at 910 E. Hickman Road. • Design and construction of the full build 3-lane paved section of SE Archer Avenue • Design and construction of the full build 2-lane paved section of backage road from SE Archer Avenue east to existing paving. • No Traffic signal modifications are included. • The Consultant shall provide design services and deliverables as necessitated for one (1) letting by the city on July 25, 2023. The scope of services to be performed by the Consultant shall be completed in accordance with generally accepted standards of practice and shall include the services to complete the following tasks: I. BASIC SERVICES OF THE CONSULTANT The Consultant shall consult on a regular basis with the City to clarify and define the City’s requirements for the Project and review available data. The City agrees to furnish to the Consultant full information with respect to the City’s requirements, including any special or extraordinary considerations for the Project or special services needed, and also to make available pertinent existing data. The Consultant shall provide the following basic services in regard to the Project: A. PROJECT COORDINATION Task 1 – Maintain and Update Project Mailing List The Consultant will maintain the project mailing list and update it as needed to include all local officials, agencies and interested parties. The City will provide the initial list of interested parties. Task 2 – Public Information Meetings The Consultant will conduct one (1) public informational meeting(s) that will be attended by a minimum of three (3) staff members of the Consultant. The purpose of the meeting will be to provide a brief overview of the proposed improvements to the surrounding businesses. The meeting will include a discussion of the construction plan, as well as Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 9 of 25 gather information on the concerns, priorities and specific issues of the adjacent property owners and other affected parties. This task includes preparation of the public notification letter, display materials and hand out information for the meeting. The reserving of the meeting facility and a public notification will be completed by the City. Task 3 – Individual Property Owner Meetings The Consultant will conduct one (1) meeting with each of six (6) property owners. The meeting will be attended by a minimum of two (2) staff members of the Consultant. The purpose of the meeting will be to provide detailed information of the proposed improvements and impacts to the property. The meeting will include exhibits and an active discussion including any concerns. This task includes initial contact with the property owner, preparation of exhibits, the meeting(s) and follow-up. Task 4 – Utility Coordination The Consultant will conduct two (2) utility coordination meetings with representatives of various utility companies. The first meeting will be to advise the utility of the nature and extent of the proposed improvements and solicit mapping and input from the utility to develop an understanding of the order of magnitude and limitations of their facilities located within the project corridor. The second meeting will be to review the collected field data, identify any missing information, share with each utility the proposed functional layout of the project, and begin initial assessments of impacts to each utility. The Consultant shall document all communications and correspondence with each utility company and share with the City prior to the start of preliminary design. Known utilities in the corridor include: • MidAmerican Energy Company • CenturyLink Communications • Aureon Network Services • Unite Private Network • Windstream Communications • Mediacom Communications Task 5 – Periodic Meetings with Local Elected Officials Informational update presentations will be provided to the City Council on an as needed basis during the design development process. The presentations will provide an introduction/overview of the project and project goals and objectives. It will also provide an update on design development concepts and schedule. The presentations will be held in conjunction with the Council Work Sessions. For estimating purposes, it is assumed that the Consultant will attend two (2) meetings. Task 6 – Exhibit Preparation for Council Meetings Exhibits for the design development will consist of aerial mosaics for the project with the major project features indicated on the exhibit. Include coloring, lettering, and other techniques to delineate the proposed design and right of-way needs, including typical sections of the roadway. The figure will indicate right-of-way needs, property lines, property ownership, access control lines, structure limits, and roadway improvements. Task 7 - Project Management The project manager for the Consultant will be responsible for monthly progress reporting, minutes of meetings, interoffice memoranda, and invoicing. This task also Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 10 of 25 includes scheduling of staff, coordinating with Subconsultants, review of progress, and senior review of deliverables. B. DESIGN SURVEYS AND MAPPING The Consultant shall perform field and office tasks required to collect topographic information deemed necessary to complete the project. The City shall provide aerial photographic and other available mapping of the Project area. The specific survey tasks to be performed include the following: Task 1 – Project Control Establish supplemental horizontal and vertical control for the Project area based on the City permanent Horizontal and Vertical Control monuments. Each permanent control point or benchmark shall have horizontal coordinates or elevation, recovery information, and monument description. Accurate descriptions of the horizontal control points and benchmarks will be created and recorded on the plan sheets. Task 2 - Topographic Survey Perform topographic surveys required for the development of the Project. Horizontal and vertical accuracies shall be adequate to produce a map that is compatible with the topographic data for incorporation into the existing mapping. Task 3 - Utility Survey Utilize the Iowa One-Call Design Request System to identify utility owners of record, obtain existing utility mapping information, and request that buried utilities be marked in the field. Field survey marked utilities, incorporate into project base map, and document utility name and contact information on the utility legend. This task includes establishing manhole and intake elevations for existing sanitary sewer, storm sewer, and roadway culverts. Excavating to expose buried utilities is not part of this agreement. Anticipated utilities to be surveyed include phone, gas, fiber optic, water main and water valves, overhead/underground electrical, and sanitary sewer and storm sewer manholes. Task 4 - Wetland Delineation Survey – Task not used. Task 5 - Property Ownership and Research – Task not Used. Task 6 - Right-of -Way Survey Perform right-of-way surveys required for the development of the project. The right-of- way surveys shall be in-depth legal surveys for which acquisition plats are to be developed. This task includes a thorough search of City, County, and State records to r eview all surveys of record pertaining to the survey corridor, including County Auditor’s Subdivision Plats, original government surveys, early surveys made by County Surveyors, all irregular land survey, and road establishment records. Copies of such records are to be included in the project file for future reference. This task also includes obtaining sufficient field data to locate or establish property lines affected by this project to enable the preparation of the improvement plans. This includes locating section corners, property pins, and visible lines of occupation such as fences, Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 11 of 25 field divisions, or any other lines indicating possession. A diligent effort must be made to recover existing land corner monuments necessary to describe the right-of-way along the project corridor. The task includes incorporation of property lines, right-of-way lines, and ownership of properties affected by the project into the base mapping for the project. The base mapping will identify the owners and approximate boundaries of all appropriate parcels within the survey limits. Task 7 - Project Base Map Incorporate field surveys into an electronic base map to be used for the design of the project. Incorporate property lines, right-of-way lines, and property ownership for parcels located within the project limits into the base map. For budgetary purposes, it is assumed that six (6) parcels are within the project limits. Task 8 - Soil-Boring Location Survey - Task not included. Task 9 – Pond Sediment Survey - Task not included. Task 10 – Preparation of Plats The Consultant shall prepare acquisition plats and legal documents for property to be acquired and needed for construction easements for the project. For estimating purposes, it is assumed that one (1) plat for acquisitions, two (2) permanent easement and six (6) temporary construction easements will be needed for this project. Individual plats and legal descriptions will be prepared for each parcel. The legal descriptions shall be metes & bounds descriptions. The plats and legal descriptions shall comply with requirements of the Iowa Code and shall be prepared by or under the direct supervision of a duly licensed surveyor under the laws of the State of Iowa. The plats shall also be completed in accordance with the City of Waukee requirements. Task 11 – Staking for Real Estate Negotiations This task also consists of staking the easement locations for purposes of negotiations. The staking survey includes the marking of key easement location points in order to visualize the locations in the field and shall also include marking of existing property lines locations. For the purpose of this agreement, all permanent and temporary easements will be staked one (1) time. Task 12 – Permanent Monumentation of Right-of-Way This task consists of monumentation of the right-of-way acquired as part of this project which will be performed upon completion of construction of the proposed improvements. The monumentation will comply with requirements of the Iowa Code and will be Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 12 of 25 performed by or under the direct supervision of a duly licensed land surveyor under the laws of the State of Iowa. This task also includes resetting existing right-of-way monumentation for those parcels with only a temporary construction easement. Task 13 - Utility Relocation Staking Perform staking to aid in the relocation of utility relocations. This task will include communication with utility companies regarding their needs and staking. This task includes (1) staking effort per each utility company. C. PRELIMINARY DESIGN AND PLANS The Consultant will perform preliminary design services with the primary focus on geometric plans and profiles, existing and proposed utility locations and right -of-way requirements. The preparation of the preliminary design plans will depict the proposed grading, drainage, paving, signing, utility relocation, traffic control and other features of the project. The work to be performed by the Consultant under the Preliminary Design and Plans phase will consist of the following tasks: plans will include but not be limited to the following tasks: Task 1 – Develop Design Criteria The Consultant will develop and coordinate with the City design criteria to be used in the development of the project improvements. Criteria will conform to the City, Iowa Statewide Urban Design and Specifications (SUDAS), and AASHTO Standards and will be in English units. The criteria to be established include: • Functional Classification and Design Type • Design Speed and Regulatory Speed • Design Vehicles for Intersection Design • Widths of travel lanes, shoulders, turn lanes, bicycle lanes, trails and right -of-way • Preferred Clear Zone/Acceptable Clear Zone • Street Lighting Standards • Storm Drain Standards and Requirements Documentation of the criteria will be prepared and updated as needed. Task 2 – Develop Intersection Geometrics Truck Turning Movements and Exhibit Turning templates and software will be utilized to model how all allowed vehicles will navigate the corridor as well as to/from the corridor from streets and accesses. An exhibit will be produced to document these movements and their functionality in the corridor. Task 3 – Preliminary Design and Plan Preparation Upon completion of the preliminary plans, the design plans will be approximately 60 percent complete. The work to be performed by the Consultant under Preliminary Design shall consist of the following tasks: Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 13 of 25 Title and General Information Sheets (A Sheets) This task consists of assembling the preliminary title and general information sheets. The preliminary title sheets will include the following: Index of Sheets, Legend, Location Map, Project Number, Design Traffic data. Preliminary Typical Sections (B Sheets) Typical sections will be developed for the mainline street improvements. The typical sections will reflect lane widths, curb section and type, sidewalk widths, trail widths, right- of-way widths, pavement types and clear zones. This task does not include pavement and subgrade design. This task also includes identifying the potential storm sewer, water main and other utility locations in the development of the typical sections. The scope of services for this task does not include design calculations and capacity analysis for storm sewer, water mains or sanitary sewer. This task also consists of drafting typical cross sections and standard details to be utilized for the improvements. Plan and Profiles (D and E Sheets) Preliminary roadway geometrics, connecting roadway geometrics and pedestrian facility geometrics will be developed for the project based on survey centerline establishment, preferred alternative conceptual geometrics and approved SUDAS design criteria. Utilizing the preliminary geometrics, the horizontal alignments and vertical profiles for the mainline, connecting roadways and pedestrian facilities will be developed. The alignments and profiles will be based on the established design criteria. This task also consists of the development of preliminary plan and profile sheets that will show the existing topography along with the proposed improvements. Proposed Right-of- Way and Construction Easement limits based on the catch point lines for all roadways and pedestrian facilities will be shown. Included will be the necessary CADD work to show the preliminary design features for the proposed improvements. Traffic Control, Staging, Pavement Markings and Traffic Signing (J Sheets) A preliminary traffic control concept will be developed to indicate how the project will generally be constructed as well as maintenance of traffic through construction. The staging plan will consider all elements of construction including roadway, side roads, driveways, storm sewer, utility improvements and property access. This task also consists of the development of sheets reflecting the staging plan for inclusion in the preliminary plan set. This task also includes the preliminary development of pavement markings and traffic signing plans to be placed into service following construction. The traffic control devices, procedures, and layouts shall be as per the Manual on Uniform Traffic Control Devices (MUTCD). Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 14 of 25 Storm Drainage Design (M Sheets) Existing hydrologic and hydraulic conditions will be inventoried and impacts of the proposed system analyzed area-wide. Once the impacts have been quantified, the preliminary storm sewer layout will be developed and sizing based on proposed improvements and existing drainage patterns utilizing Chapter 2 of the SUDAS Design Manual. Resolve potential conflicts with underground utilities and other design elements. Vertical Profiles are not developed as part of this task. The layout will be included in the plan view of the mainline plan and profile sheets. Potential conflicts with underground utilities should be resolved at this time. Traffic Signal Design (N Sheets) – Task not used Roadway Lighting Photometric Plan (P Sheets) This task consists of selection of lighting poles and fixture types, design and drawing preparation of a preliminary layout, preparation of photometric analysis and reports. This task does not include any electrical circuit design. The Consultant will work closely with the City and MidAmerican Energy Company to ensure that the proposed lighting system is compatible with the overall project design, and that it will meet the needs of the City. Sidewalk Plan (S Sheets) Develop preliminary curb ramp layout and accessible curb ramp design in accordance with Chapter 12 of Iowa SUDAS Design Manual. Design ramp geometric configurations alternatives, identify surface requirement, review general horizontal curb openings, cross slopes, running slope, and identify sidewalk width and passing space within the corridor. Preliminary Design Cross-Sections (W Sheets) This item consists of the preliminary design and drafting of individual cross sections for the project. Cross sections will be designed and drawn at 50-foot maximum intervals, with additional cross-sections included as necessary. Cross sections will show the centerline, the existing ground elevations as well as the final project grading, fore slope and back slope information, special sub-grade treatments, ditches, pavement replacement, and other pertinent information. Task 4 - Preliminary Field Review A field review will be held with the Project Development Team to discuss key issues and design concepts, including drainage, access control, traffic control/stage construction and right of-way. The review will determine the completion of the plan design, identify needed adjustments to minimize potential property impact and confirm the proposed staging plans. Revisions will be noted for preparation of the final design. Completion of the field review will allow preparation for Final Plans. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 15 of 25 Task 5 – Geotechnical Exploration and Analyses – Task not used Task 6 – Quality Control Ongoing quality control input from the Project Team and the Consultant’s senior technical staff will occur throughout the development of preliminary plans. The design engineer is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the pr eliminary plan set to the Project Team. Review the preliminary engineering plan set for technical accuracy, as well as for general constructability and conformance with the project design criteria. Task 7 – Preliminary Opinion of Probable Cost A preliminary opinion of probable construction cost for the project will be prepared. Preliminary cost estimates will be based on representative major project elements and recent bid information. Detailed quantity takeoffs will not be developed for the preliminary cost estimate and at times, percentages of overall budgeted cost may be utilized to develop the estimate. Task 8 – Budget Review Using the Opinion of Probable Cost, the Consultant shall, if necessary, make recommendations pertaining to modifications in the Project in order to address budgetary concerns. Task 9 – Monthly Project Status Meetings It is estimated that the Consultant’s staff will attend three (3) meetings with the City, and others to review progress, assist in decision-making, and receive direction from the City. It is understood by the parties that the Consultant will attend additional meetings as needed to complete the Project. Task 10 – Acquisition Determination Identification of permanent right-of-way and permanent/temporary easement needs will be determined based on the preliminary design development. The requirements will take into consideration the proposed improvements, utilities, construction staging and access, utility relocation and other critical construction elements. Task 11 – Preparation of Right-of-Way Exhibits The Consultant shall prepare an exhibit that clearly and distinctly show impacts to properties to inform the City of the project impacts. Task 12 – Preparation of Exhibits for Individual Property Owner Discussions The Consultant shall prepare exhibits that clearly and distinctly show impacts to properties to use during discussions with property owners. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 16 of 25 Task 13 – Public Notice of Project The Consultant shall prepare a project notice letter for property owners directly adjacent to the project. This letter will provide a brief project description, notification of property surveys, anticipated schedule and contact information. The Consultant shall distribute the notice letter following the City review and approval. D. PRE-FINAL (CHECK) DESIGN AND PLANS Based upon approved preliminary design, field review, and the public informational meeting, the Consultant shall subsequently proceed with final design, contract drawings, specifications and opinion of probable construction costs for the award of a single Contract for the construction of the proposed improvements. The work tasks to be performed include the following: Task 1 – Incorporate City Comments from Preliminary Plan Review The Consultant will respond to comments resulting from the preliminary plan review and field review. Recommended modifications will be incorporated into the plan set. The Consultant will revise preliminary construction plans and special provisions to incorporate appropriate comments. Task 2 – Pre-Final (Check) Design and Plan Preparation The Consultant shall provide the following deliverables: Final Title Sheets (A Sheets) - This item consists of finalizing the title sheet. The title sheets will include the following: Index of Sheets, Legend, Location Map, Project Number and Design Traffic Data. Final Typical Sections (B Sheets) - This item consists of final design and drafting of typical cross sections and standard details to be utilized for the improvements. Final Quantities (C Sheets) - This item consists of final bid items to be included in the Project, as well as final quantity tabulations, and the development of the general notes and estimate reference information. This item also includes the final design and drafting of erosion control measures to be provided on the Project. Final Plan and Profiles (D and E Sheets) - This item consists of the final design and drafting of roadway plan and profile sheets, including the detail information required for plan approvals, permitting, and construction of the proposed improvements. This task also consists of the final design and drafting for the installation of new utilities and utility adjustments that can be determined from coordination with the utility companies at the time of design. Final Erosion Control Plan (EC Sheets) This task consists of the development of erosion control sheets that show a draft pollution prevention plan, existing and proposed topography, location of proposed best management practices, and permanent surface restoration types. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 17 of 25 Final Survey Reference (G Sheets) This task consists of assembling reference ties to the plan control points and the benchmark data used to develop the plans and to be preserved throughout construction of the project. This task also includes preserving any Government Corners that are found in the vicinity of the proposed construction. Right-of-Way (H Sheets) This item consists of final design and layout of temporary easements required to construct the project. Final Traffic Control/Staging, Pavement Markings Traffic Signing (J Sheets) – This item consists of final design and drafting of the traffic control and staging plans. This task also includes the finalization of the development of pavement markings and traffic signing plans to be placed into service following construction. It is assumed that the City will install the permanent signing for the Project. The traffic control devices, procedures, and layouts shall be as per the Manual on Uniform Traffic Control Devices (MUTCD). Final Geometric Staking, Jointing, and Edge Profiles (L Sheets) - This item consists of the final design and drafting of jointing details, spot elevations, and geometric layouts for all non- typical pavement areas. Final Design of Storm Drainage Systems (M Sheets) - This item consists of final design and drafting of storm sewers, storm sewer inlets, manholes, open ditches, culverts, and other storm drainage related facilities for the Project. This item also includes the design and drafting of storm profiles and cross sections. Final Traffic Signal Design (N Sheets) – Task not used Final Sanitary Sewer and Water Main Adjustment Design (MS & MW Sheets) - Task not used Final Roadway Lighting Plans (P Sheets) – This task consists of final photometric plan and locations of poles on project plan drawings. Circuit design, utility service location, equipment location, bill of materials to be provided by utility company is not included as part of this scope of services. Final Sidewalk Plan (S Sheets) - Develop final curb ramp layout and accessible curb ramp design in accordance with Chapter 12 of Iowa SUDAS Design Manual. Finalize ramp geometric configurations and calculate horizontal curb openings, cross slopes, running slope, and label sidewalk width and passing space within the corridor. Final Tabulation of Earthwork (T Sheets) - This task consists of final design and drafting of the soils information and earthwork quantities. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 18 of 25 Final Design Cross-Sections (W and X Sheets) - This item consists of the final design and drafting of individual cross sections for the project. Cross sections will be designed and drawn at 50-foot maximum intervals, with additional cross-sections included as necessary. Cross sections will show the existing ground elevations as well as the final project grading, including foreslope and backslope information, special sub-grade treatments, ditches, pavement replacement, and other pertinent information. Task 3 – Project Permitting The Consultant will assist the City in preparing applications for permits from governmental authorities that have jurisdiction to approve the design of the project and participate in consultations with such authorities, as necessary. The Consultant will prepare the following document for the project: • IDNR NPDES Stormwater Discharge Permit • Notice of Publication Any fees for construction permits, licenses or other costs associated with permits and approvals will be the responsibility of the City. The Consultant will provide technical criteria, written descriptions and design data for the City’s use in filing the applications for permits. The Consultant will prepare the permit applications and other documentation. Task 4 - Quality Control Involve ongoing quality control input from the Project Team and the Consultant’s senior technical staff throughout the development of Check Plans. The design engineer is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the Check Plans set to the Project Team. Review the Check Plans set for technical accuracy, as well as for gener al constructability and conformance with the project design criteria. E. FINAL PLANS AND SPECIFICATIONS The Consultant will coordinate and manage the final project development submittals to the City for the project. The work tasks to be performed or coordinated by the Consultant will include the following: Task 1 – Incorporate City Comments from Check Plans Submittal The Consultant will respond to comments resulting from the Check Plans review. Recommended modifications will be incorporated into the plan set. Task 2 – Final Plan Submittal The Consultant will submit Final Plans. Task 3 – Project Manual This task consists of providing a Project Manual for the Project, including Notice of Hearing and Letting, Instruction to Bidders, Bid Forms, Bond Forms, Agreement Forms, General Conditions of the Construction Contract, Supplementary General Conditions, and Detailed Construction Specifications. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 19 of 25 Task 4 – Opinion of Probable Construction Cost The Consultant shall update a Final Opinion of Probable Construction Cost for the project at the time of completion of the Check Plans. Detailed quantity takeoffs will be developed for the opinion of probable cost. F. LETTING SERVICES The Consultant will coordinate and manage the letting process for the project. The work tasks to be performed or coordinated by the Consultant shall include the following: Task 1 – Advertisement for Bids/Bid Phase The Consultant shall assist in the preparation of the notice to Contractors. The Consultant shall disseminate contract documents. The work tasks to be performed or coordinated by the Consultant shall include the following: sending informal notice of project to contractors, copying of plans and project manual, distribution of plans and project manual, distribution of bid tabulation, preparation of construction contract documents and arrange preconstruction meeting. The work tasks to be performed or coordinated by the City during the Bid Period Services shall include the following: publishing the notice of hearing and letting (Consultant shall prepare the notice of hearing and letting). Task 2 – Plan Clarification The Consultant shall be available to answer questions from contractors prior to the letting and shall issue addenda as appropriate to interpret, clarify or expand the bidding documents. Task 3 – Letting, Bid Tabs, and Award Recommendation The Consultant shall have a representative present when the bids are opened, shall make tabulation of bids for the City, shall advise the City on the responsiveness of the bidders, and assist the City in making the award of contract. After the awards are made, the Consultant shall assist in the preparation of the necessary contract documents. II. CONSTRUCTION SERVICES The Consultant shall consult on a regular basis with the City to clarify and define the City’s requirements for the Project and review available data. The City agrees to furnish to the Consultant full information with respect to the City’s requirements, including any special or extraordinary considerations for the Project or special services needed, and also to make available pertinent existing data. The Consultant shall provide the following: A. Construction Administration Construction administration services shall consist of office based services to assist the City in implementing the construction contract for this project. The work tasks to be performed by the Consultant shall include: Pre-construction Meeting The Consultant shall conduct a pre-construction meeting after award of construction contract for the City’s Contractor, subcontractors, utility companies, and other interested parties. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 20 of 25 Shop Drawings Submittal Reviews The Consultant shall review shop drawings, samples, and other data which the Contractor is required to submit, but only for conformance with design concept of the Project and conformance with the information given in the contract documents. The Consultant shall evaluate and determine the acceptability of substitute materials and equipment proposed by the Contractor. The Consultant shall have authority to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing, and approvals required. Site Visits In connection with observations of the Contractor’s work while it is in progress: • The Consultant shall make visits to the site at intervals appropriate to the various stages of construction as the Consultant deems necessary (estimated to be one (1) site visit per week) in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor’s work. Based on information obtained during such visits and on such observations, the Consultant shall determine, in general, if such work is proceeding in accordance with the Plans, and the Consultant shall keep the City informed of the progress of the work. • The purpose of the Consultant’s visits to the site will be to enable the Consultant to better carry out his duties and responsibilities during the construction phase and, in addition, by exercise of the Consultant’s efforts as an experienced and qualified design professional, to provide for the City a greater degree of confidence that the completed work of the Contractor will conform to the Plans, and that the integrity of the design concept as reflected in the Plans has been implemented and preserved by the Contractor. • The Consultant shall not during such visits supervise, direct, or have control over the Contractor’s work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor for safety precautions and programs incident to the work or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor furnishing and performing his work. • During such visits, the Consultant may disapprove of or reject the Contractor’s work while it is in progress if the Consultant believes that such work will not produce a completed Project that conforms to the Plans, or that it will prejudice the integrity of the design concept of the Project as reflected in the Plans. Weekly Progress Meetings The Consultant shall conduct weekly progress meeting with the City, Contractor, and Utility Companies to review progress, update the project schedule, resolve conflicts, and determine any corrective actions if necessary . The Consultant shall assist the Contractor in communicating upcoming construction activities with the adjacent businesses and property owners. Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 21 of 25 Utility Coordination The Consultant shall continue coordination, if necessary, for utility companies unable to relocate prior to the commencement of construction. This task will include the coordination of any utilities that were not identified prior to construction. Pay Requests and Change Order Preparation The Consultant shall prepare contractor pay requests and issue necessary interpretation s and clarifications of the Plans, and in connection therewith, prepare change orders as required. Final Inspections and Project Close-Out The Consultant shall conduct an inspection in the company of the City to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable. The Consultant may recommend, in writing, final payment to the Contractor and may give written notice to the City and the Contractor that the work is acceptable. This task will also include assembling final project documentation, certifications, and attendance at the project audits. Record Drawings This task consists of preparation of construction record drawings defining the actual location of improvements and fixtures. The Consultant shall prepare record drawings showing those changes made during construction, based on the marked-up drawings and other data furnished by the Contractor and the Resident Construction Observer. The Consultant shall provide the City with the following: • One (1) full size original of the record drawings. • Digital version, half and full size, of record drawings • Master CADD file • Electronic Construction Documentation o Approved Submittals o Material Certifications o Meeting Minutes o Pay Requests o Change Orders o Certificate of Acceptance The above Construction Administration Services is for 15 months beginning October 2019 and includes a maximum of 150 hours of effort. In the event the construction period exceeds the contract working day or unanticipated conditions require Construction Administration in excess of hours stated, the Consultant shall notify the City as it approaches this limit and determine the additional effort to complete the project. The Consultant and City shall work to develop a mutual resolution for the remaining effort. B. CONSTRUCTION SURVEY Construction survey shall include qualified personnel, equipment, and supplies required for a one-time staking of the following items. Task 1. Project Control Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 22 of 25 a. Verify existing horizontal and vertical control as shown in the project plans and supplement with additional control points as-need to complete the project. b. Reset land corners and permanent reference markers as indicated on the plans. c. Tie-ins with existing roadways shall be checked for correctness of alignment prior to construction staking. d. This task does not include resetting all property corners disturbed by construction. Task 2. Storm Sewer Locations and elevations shall be marked with metal pin or tack in a wood hub, flat, and lath. The flat shall be clearly marked with the station location; end section number; cut/fill elevation, including flowline elevation; and offset distance to the Station Location. Task 3. Pavement (PCC) a. Elevations (graded 4’ offset hubs) at 25 foot intervals for finished grading and paving. b. At intersections, graded offset hubs will be set at each end of radius, and radius points will be set where radius distance is less than 100 feet. Also graded midpoint offsets will be set on radii where curve length is greater than 40 feet. c. After grading and paving is complete, reset plan control points and land corner monuments. Task 4. Miscellaneous Construction Staking The above tasks include qualified personnel, equipment and supplies required for a one- time construction staking for the project to establish the line and grade for the proposed improvements. Replacement costs of any survey stakes or marks that ar e destroyed or disturbed by the Contractor shall be charged to the Contractor. Construction staking for removals, silt fence, revetment limits, erosion control lining, surface restoration, landscaping, traffic control, signing and pavement markings, rock excavation volumes, and other miscellaneous items are not included in this scope of services. It is assumed that the on-site construction technician for the project will provide these services where appropriate. Existing and final cross-sections for earthwork computations are also not included in the above. PROJECT DELIVERABLES The scope of services shall be considered complete upon completion and delivery of the following items to the satisfaction of the City: • Acquisition Plats with corresponding legal descriptions in word format • Preliminary Design Plans • Pre-Final (Check) Plans • Final Plans • Project Specifications • Project Close-out Documentation Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 23 of 25 ADDITIONAL SERVICES: Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the Consultant shall furnish or obtain from others the following services: 1.) Contaminated Soils Investigations 2.) Special Geotechnical Considerations 3.) Subsurface Utility Investigations 4.) Appraisals 5.) Eminent Domain Proceedings 6.) Special Assessment Calculations 7.) Environmental Services 8.) Traffic Signal Design 9.) Streetscape Design 10.) Landscape Lighting Design 11.) Street Lighting Circuit Design 12.) Bridge Design 13.) Structural/Retaining Wall Design 14.) Coordinated Traffic Signal Timing Plans 15.) Construction Period Testing Services 16.) Construction Observation 17.) Storm Water Pollution Prevention Monitoring CITY’S RESPONSIBILITIES: The City shall provide the following: 1. Provide existing utility plans and studies. 2. Provide existing street and utility plans/record drawings and utility maps for the project area. 3. Provide existing topographic base mapping, aerial photo images and other available electronic files pertinent to the Project. Foth Infrastructure & Environment, LLC N. 10th Street Improvements Project No. 19W003.01 Hickman Rd to NW Douglas Blvd Waukee, Iowa Page 24 of 25 ATTACHMENT 2 SCHEDULE The Consultant shall complete the following phases of the Project in accordance with the schedule shown; assuming notice to process is issued by the City on or before December 5, 2021. I. Basic Services of the Consultant A. Project Coordination December 2022 to May 2024 B. Design Survey December 2022 to February 2023 C. Legal Survey January 2023 D. Preliminary Design January 27, 2023 E. Final Plans and Specifications May 31, 2023 F. Project Letting July 25, 2023 II. Construction Period Services A. Construction Administration August 2023 to May 2024 B. Construction Survey August 2023 to May 2024 Foth Infrastructure & Environment, LLC SE Archer Avenue Extension Project No. 22W0xx.01 SE Laurel St to E. Hickman Rd Waukee, Iowa Page 25 of 25 ATTACHMENT 3 SCHEDULE OF FEES FOTH INFRASTRUCTURE AND ENVIRONMENT, L.L.C 2022 STANDARD HOURLY RATE SCHEDULE Classification Hourly Rate Director $208.00 Project Manager IV $205.00 Project Manager III $196.00 Project Manager II $186.00 Project Manager I $178.00 Lead Project Engineer $196.00 Project Engineer IV $180.00 Project Engineer III $169.00 Project Engineer II $158.00 Project Engineer I $147.00 Staff Engineer IV $146.00 Staff Engineer III $138.00 Staff Engineer II $130.00 Staff Engineer I $121.00 Planner IV $194.00 Planner III $166.00 Planner II $139.00 Planner I $121.00 Classification Hourly Rate Project Scientist II $147.00 Project Scientist I $121.00 Technology Manager $173.00 Lead Technician $149.00 Technician VI $141.00 Technician V $137.00 Technician IV $126.00 Technician III $114.00 Technician II $100.00 Technician I $82.00 Construction Manager $173.00 Land Surveyor IV $173.00 Land Surveyor III $161.00 Land Surveyor II $150.00 Land Surveyor I $138.00 Project Administrator II $100.00 Project Administrator I $80.00 Administrative Assistant $60.00 REIMBURSABLE EXPENSES 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10%. 2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal Revenue Service. Service vehicle mileage will be reimbursed on the basis of $0.88 per mile. 3. Charges for outside services such as soils and materials testing, fiscal, legal and all other direct expenses will be invoiced at cost plus 10%. ADJUSTMENTS TO FEE SCHEDULE 1. Fee schedule effective January 1, 2022. Rates subject to change annually on January 1.