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HomeMy WebLinkAbout2022-12-12 D01B Stratford Crossing Park Equipment, Etc_Award QuoteAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: December 12, 2022 AGENDA ITEM:Consideration of approval of a resolution accepting a quote for the purchase of playground equipment, surfacing, restroom facilities and shelter [Stratford Crossing Park] FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: The attached proposal is the authorization to order the playground equipment, surfacing, restroom building, and shade structures for Stratford Crossing Park. The purchase of this equipment, surfacing, restroom and shelters will be through the Equalis Group Purchasing Program which is an intergovernmental cooperative purchasing program in which the City of Waukee is a member. All bidding laws have been met by the group and prices were established for the 2022 calendar year. The lead time on this equipment is approximately 10-12 weeks and will be ready for installation early summer 2023. The Equalis Group Discount is $56,732 off the Retail Price of the play equipment, surfacing, restroom facility, shelter and installation. The total price of these components is $627,608.00. Payment will be once materials have arrived. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution ATTACHMENTS: Proposal PREPARED BY: Matt Jermier REVIEWED BY: D1B THE CITY OF WAUKEE, IOWA RESOLUTION 2022- ACCEPTING QUOTE FOR THE PURCHASE OF PLAYGROUND EQUIPMENT, SURFACING, RESTROOM FACILITIES AND SHELTER [STRATFORD CROSSING PARK] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, the City intends to solicit construction bids in early 2023 for certain public improvements described in general as Stratford Crossing Park Project; AND, WHEREAS, as a separate purchase for the Stratford Crossing Park Project, City staff recommend accepting a quote through the Equalis Group Purchasing Program in the amount of $627,608.00 for playground equipment, surfacing, restroom facilities, shelter and installation; AND, WHEREAS, the Equalis Group Purchasing Program is an intergovernmental cooperative purchasing program of which the City of Waukee is a member; NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 12th day of December, 2022, that the quote from the Equalis Group Purchasing Program for Stratford Crossing Park playground equipment, surfacing, restroom facilities, shelter and installation is hereby approved. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Name Date Name Name Phone Phone Email Email 1 201,773.00$ 201,773.00$ 1 5,486.00$ 5,486.00$ 1 69,817.00$ 69,817.00$ 1 2,941.00$ 2,941.00$ 1 137,295.00$ 137,295.00$ 1 10,925.00$ 10,925.00$ 1 1,885.00$ 1,885.00$ 1 10,673.00$ 10,673.00$ 1 6,118.00$ 6,118.00$ 1 7,187.00$ 7,187.00$ 1 13,320.00$ 13,320.00$ 2 29,962.50$ 59,925.00$ 1 900.00$ 900.00$ 1 24,750.00$ 24,750.00$ 1 900.00$ 900.00$ 1 4,941.00$ 4,941.00$ 1 55,063.00$ 55,063.00$ 1 2,300.00$ 2,300.00$ 1 9,659.00$ 9,659.00$ 1 1,750.00$ 1,750.00$ Freight Engineering Price Includes Freight Price IncludesRoof pitch is 3:12, designed for a standard 30 PSF live load & 115 MPH wind speed • Beams, rafters and headers are glulam SYP and are suited for roof loads • Glulam Port Orford Cedar columns with metal base shoes & anchor bolts • Zinc plated fasteners • Roof decking shall consist of 2" x 6" nominal #1 SYP single T & G with a V-joint • 2" x 8" cedar fascia • 10' eave heightPrice Excludes Unloading, storage or installation of material, clear coat or stain and gutters & downspouts, and floor drains. Anything else not mentioned in above quote MR 29ga Max Rib Metla Roofing (Retail $2,453) 4 nights Security as top coat dries WMS2024-10E Wood Monoslope Shelter 20X24 w 10' Lower Eave, 3:12 Pitch, 29ga metal roof (Retail $31,960 each) www.abcreative.net Friday, December 9, 2022 Main Office: 913-583-3332 33160 W. 83rd Street De Soto, KS 66018 Upgrade to 100% Color (Retail $7,642) Provide and Install 190 CY Natures First Playground Mulch and 3 Mil heavy duty liner SHELTERS Add design (Retail $11,609) Play Design 120-155887-2 (Retail $237,380) Equalis Group Discount (Per Contract #2020.05.4A) Freight Installation of Playground Equipment (Retail $74,182) Installation of Playground Equipment (Per Contract #2020.05.4A) Traverse Bay Mono Slope: 20' x 20' with 16' x 8' enclosed, per drawing KLY-566 8-23-22 monoslope up to right side (Retail $58,733) AddressAddress Waukee, IA 50263 TBD515-978-0007 TBD Offloading Playground Equipment Non Burke Items (Open Market)6,872 Duraplay Safety Surface 1882@3.75", 2052@2.75", 2938@5.5" - 50% Std Color/50% Black- Aromatic Binder - Flush Edge finish - Concrete Substrate W/ Stepped Thickness. 100%. (Retail $145,742) PROPOSAL: Playground and Shelter Equalis Member #EG-8D7M2CI (City of Waukee, IA) Address add 1" to bring to 6.5" Freight for Pour N' Place Material Engineering WMS1616: Wood Monoslope Shelter 16'X16' w' 11" lower eave, 8X8 column, 3:12 roof pitch, 29 ga metal roof (Retail $26,400) Engineering Qty Description Unit Price Total Ship To:Bill To: Stratford ParkWaukee Parks and Rec. Attn: Matt Jermier mjermier@waukee.org 805 300th St. Waukee, IA 50263 Thank you for this opportunity! We look forward to working with you!Terms: Net 60 Serving IA, KS, MO and NE for 20 years www.abcreative.net Main Office: 913-583-3332 Email: info@abcreative.net Total 627,608.00$ The Material Deposit required for this order is: Price Excludes Unloading, storage or installation of material, clear coat or stain and gutters & downspouts, floor drains, plumbing, electrical, rr amenities, and anything not listed above Page 2 of 3 ___________ (Acknowledge With Initials) Credit Cards: ABcreative will accept American Express, MasterCard, and Visa credit cards for the payment of Invoices. Those who wish to pay with a credit card after utilizing NET TERMS will be subject to a 3.5% service fee applied at the time of payment. • 10' low side eave height, 3:12 roof pitch, designed for a standard 30 PSF live load & 115 MPH wind speed • Kiln dried cedar, double T&G, nominal 4" x 8" exterior walls • Port Orford Cedar glue laminated columns with powder coated steel base shoes • Zinc plated fasteners • Roof decking shall consist of 2" x 6" nominal #1 SYP single T&G with a V-joint • 30 year architectural grade shingle package with nominal 2" x 8" cedar fascia • Primed upgraded 14 ga metal ext door(s) & metal frame(s) - field painting required, hardware included • Privacy/Occupancy indicator dead bolts • Interior walls are 2" x 4" site built construction with FRP panels in restroom area • 1" x 4" S4S cedar trim & prebuilt, louvered red cedar vents ___________ (Acknowledge With Initials) Payments: FULL PREPAYMENT is required for all orders under $2,500. PREPAYMENT of MATERIAL DEPOSIT is required to initiate order. Installation Freight Pricing will be honored for 30 days from date of proposal ( ) - Shipping Address Signature ___________ (Acknowledge With Initials) Rescheduling: A $1,500 remobilization fee will be charged when ABcreative instllation crews are restricted or not allowed to access project sites to perform work on an approved, scheduled installation date. Rescheduling of lost work days will be at the discrection of ABcreative based on the availability of personnel and without penalty. ___________ (Acknowledge With Initials) The terms and conditions set forth in this agreement, and the Customer purchase order accepted by us, shall in all respects govern the sale. To the extent any other agreements exist between the Customer and ABcreative, the terms stated herein shall control. On all ABcreative proposals, the Customer is responsible for completeness, accuracy and conformity to their plans and specifications. ABcreative will not proceed with orders until all details such as materials, options, colors, etc. are complete and accurate. ___________ (Acknowledge With Initials) Pricing: Product prices for the referenced Proposal/Quote are firm for 30 days. Freight estimates are assumed to be a single shipment and are firm for 10 days from Proposal/Quote date. Any applicable taxes not shown will be applied at the time of order. Tax Exemption Certificates verifying tax exempt must be submitted prior to authorizing a product order. Date Page 3 of 3 (Name/Ph. Number of Customer Representative Accepting Delivery ___________ (Acknowledge With Initials) Warranty: All claims for warranty should be called into your ABcreative Project Manager. Safekeeping of Owner’s Manuals, product specifications and related purchasing documents is critical for referencing component parts required for future repairs and maintenance. Manufacturer’s warranties are varied and will be provided at the time of delivery. Replacement of vandalized or stolen parts is not covered by warranty. All product warranties originate with the product manufacturer and ABcreative does not provide any separate warranty, whether expressed or implied. ___________ (Acknowledge With Initials) Returns: Returns are subject to the manufactures’ restocking fee terms. Returns must be processed within 45 days of the Bill of Lading ticket date for delivery. All returnable products must include original packaging, have never been installed and have been securely stored in an indoor facility until a return is processed. Please contact your ABcreative Project Manager to request a Return Authorization Ticket. ___________ (Acknowledge With Initials) Insurance Requirements: ABcreative maintains Worker’s Compensation and Commercial General Liability insurance coverages. ___________ (Acknowledge With Initials) Shipping: Shipping Schedules/Lead-times are specific to the manufactures ABcreative represents and can vary based on the time of year product orders are placed. At the time an order is placed, ABcreative will provide an Order Acknowledgment that includes an estimated shipping and delivery schedule. Shipping and delivery dates are not guaranteed. To accept this quote, please print name, sign, date and return to ABcreative. After signature, this form becomes contract for purchase of item(s) mentioned above. Credit card payments accepted on condition. Print Name ___________ (Acknowledge With Initials) Rock Clause: ABCreative Proposals/Quotes that include an Installation price are subject to a “Rock Clause” whereby when underground rock encountered during installation in excess of 12-inches square by 2-inches thick will incur additional charges as follows: $900 first hour (one hour minimum) and $250 for each additional hour - Reg Rate (Does NOT include Prevailing Wage). Work onsite will NOT stop or be delayed for authorization to proceed. ___________ (Acknowledge With Initials) Installation Services & Site Access: ABcreative Proposals/Quotes that include an Installation price assume normal soil conditions, full access to a level project site and project site accessibility for all necessary machinery and equipment. ABcreative Proposals/Quotes do not include rock excavation (See Rock Clause), hand digging or grading to level. Rock excavation; hand digging; and/or grading necessary to achieve a level project site, will result in additional charges to be paid by the Customer. Protection for proper curing periods for concrete footings is the Customer’s responsibility. All underground private assets in a project area must be located by the Customer. Examples of underground private assets includes, but is not limited to irrigation, sewer, storm drains, pet containment systems, drain lines, utilities, fiber optic, and electrical. ABcreative is not responsible for damage or repairs to any underground private asset not marked prior to installation. ABcreative General Terms & Special Conditions ___________ (Acknowledge With Initials) Delivery & Acceptance: It is the responsibility of the Customer to designate a Customer Representative to accept, offload and securely store product. A Customer Representative’s name, delivery address and a direct contact phone number is required at time of any order. For truckload type deliveries where equipment is packaged in crates or wrapped on pallets, Customers are required to have access to and the capability to operate the appropriate machinery required for safe product offloading. Offloading product is at the sole expense and risk of the Customer. When accepting deliveries, it is the Customer’s responsibility to visually inspect packages for correct package labeling, signs of damage, and verify the number of packages delivered as per the Bill of Lading issued by the delivery agent. Any shortage, discrepancy or content damages must be noted (and photographed, for record) on the delivery ticket and acknowledged by the delivery driver. It is the Customer’s responsibility to open and inspect accepted deliveries to verify contents within five (5) days of delivery. Concealed damage must be reported within ten (10) calendar days of the receiving date or be subject to potential additional charges for new/replacement equipment orders, re-shipping fees and ancillary handling and administrative fees.