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Home My WebLink About2023-01-16 I01G_01 Public Works Site Expansion Phase 1_Change Order 3AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: January 16, 2023 AGENDA ITEM:Consideration of approval of Change Order No. 3 to Core Construction Services for the Waukee Public Works Site Expansion– Phase 1 project increasing the contract amount by $16,187.40 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Change Order No. 3 is additional cost for a wet tap water service instead of a cut in tee, credit for a manhole not installed, credit for abandoned sanitary force main left in place, additional work to install a 1-1/2” expansion joint seal, extra granular fill material for foundation drainage, and additional work due to unforeseen embed size at salt storage. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this Change Order increases the contract price in the amount of $16,187.40 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the change order. ATTACHMENTS: I. Change Order No. 3 II. Letter of Recommendation PREPARED BY:Sara Kappos REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1G1 ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 14225 University Avenue, Suite 110 Waukee, Iowa 50263 p 515.225.3469 www.f-w.com January 11, 2023 City of Waukee 805 University Avenue Waukee, Iowa 50263 Attn: Rudy Koester, Public Works Director Re: Change Order #003 Waukee Public Works Site Expansion Phase 1 Dear Mr. Koester: Attached please find a detailed Change Order for City Council approval on January 16, 2022. Change Description: 1. COR-010: Sheet C301 – UTILITY PLAN a. Through discussions with City Staff, it was decided to add cost for a wet tap of the water service rather than shutting the service down for a dry tap. Additionally there were several items removed from the scope, the water service cut in tee, Storm Manhole MH- 1.1, and removal of the abandoned sanitary forcemain. 2. COR-011: Sheet A1.3 – SALT STORAGE FLOOR PLAN a. Through the submittal process it was determined a 1-1/2” expansion joint was needed between the west wing and the salt storage. This size joint and the required movement necessitates addition of an Expansion Joint Seal product which was detailed in RFI-012. 3. COR-012: Sheet C501 – CONSTRUCTION DETAILS a. The subcontractor installing the foundation drain bid the granular backfill based on detail 15/C501 which shows 12” of granular fill above the perforated pipe. The Geotechnical Report (provided for reference) recommends backfill to within 2 feet of final grade. Where we have significant grade above the pipe there is a need to add granular material above the pipe to meet the recommendations of the Geotechnical Report. The contractors provided the additional material and tracked the difference from their bid quantity. 4. COR-013: Sheet S5.1 – STRUCTURAL DETAILS a. The contractors provided (95) large embeds at the Salt Storage as required by the precast engineer’s delegated design. These were larger than the anticipated standard City of Waukee January 11, 2023 Page 2 of 2 size precast embeds. These large embeds required unanticipated welding work to be accomplished as well. City Staff negotiated a compromise to increase the contract amount by $4,698.59, which is less than the original $9,673.77 requested by the contractors. We have reviewed the submitted Change Order Requests (CORs) from Core Construction, and the Design Team considers them to be in line with current industry pricing. If City Staff concurs with these proposed additional costs, then we recommend the City of Waukee Increase the contract price in the amount of $16,187.40 to complete the additional work associated with Change Order Number 003. If you have any questions, please contact me. Sincerely, FARNSWORTH GROUP, INC. Kristofer J. Orth, AIA Architecture Principal Enclosures: Change Order #003, dated January 10, 2023 CHANGE ORDER NO. 3 - SUMMARY Waukee Public Works - Site Expansion Phase 1 Date:01/10/23 Original Contract Price:$5,922,700.00 Change Orders approved to date:$24,867.05 CHANGE ORDER ITEMS 1)COR-010 Provide Wet Tap Water Service and Deduct Site Utility Items $472.14 2)COR-011 Provide 1-1/2" Expansion Joint Seal per RFI-012 $3,365.07 3)COR-012 Provide Extra Granular Fill material for foundation drainage $7,651.60 4)COR-013 Additional work due to unforeseen embed size at Salt Storage $4,698.59 TOTAL Changes:$16,187.40 Amount of this change order:$16,187.40 Adjusted contract price including this change order:$5,963,754.45 14225 University Avenue, Suite 110 | Waukee, IA 50263 | p 515.225.3469 | www.f-w.com ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 7.15.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-10 Dear Kristofer: Core proposes the following as a change in the Work: Provide Water Service and Deduct some Removals Proposed change in contract sum ADD $472.14 if approved by 7.20.22. Proposed change in schedule 00 days if approved by 7.20.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #010 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 330000.1 Water services Prime $ 1.00 $ 443.32 $ 443.32 Subtotal -$ -$ -$ 443.32$ 443.32$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 5.00% 5.00% 5.00% 5.00% $ 22.17 $ 22.17 Bond 1.50% 1.50% 1.50% 1.50% $ 6.65 $ 6.65 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Water Service Jeremy Roush 472.14$ 9/15/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1 PRIME EXCAVATING, INC CHAD LUNNING 641-590-7694 CLUNNING@PRIMEEXCAVATINGINC.COM GARY GRAF 515-210-7337 GGRAF@PRIMEEXCAVATINGINC.COM GRANT ARNDORFER 515-341-6881 GARNDORFER@PRIMEEXCAVATINGINC.COM ADDRESS 2136 MAMIE EISENHOWER AVE, BOONE, IA 50036 CHANGE ORDER REASON FOR CHANGE ORDER REVISED LAYOUT FOR 2" AND 6" WATER SERVICES TO THE FUTURE BUILDING. THE 2" WATER WILL NOW BE WET TAPPED INTO THE EXISTING 8" MAIN. THE NEW 6" FIRE SERVICE WILL ALSO BE WET TAPPED INTO THE 8" MAIN. CREDITS FOR THE CUT IN TEE, MH1.1, AND FORCE MAIN WILL BE TIED TO THIS CHANGE ORDER CHANGE ORDER NAME WPW WATER SERVICES BILL TO OWNER OF PROJECT PROJECT NAME & LOCATION GENERAL CONTRACTOR CHANGE ORDER DATE PREPARED BY OWNER OF PROJECT CITY OF WAUKEE WAUKEE PUBLIC WORKS SITE EXPANSION PHASE 1 CORE CONSTRUCTION 9/14/22 GRANT ARNDORFER QUANTITY UNIT TYPE DESCRIPTION UNIT PRICE TOTAL 1 EA COST OF WET TAP (NO VALVE OR VALVE BOX) ALREADY ONE VALVE ON PLANS $1,275.00 $1,275.00 NEW WORK FOR WATER SERVICES 1 EA 8" X 2" SADDLE TAP $95.00 $95.00 1 EA 2" FLARED CORP $350.00 $350.00 12 LF 2" COPPER WATER LINE $22.50 $270.00 1 HR CREW LABOR (INCLUDING MACHINES) TO INSTALL ABOVE $600.00 $600.00 SUBTOTAL $2,590.00 OH & P MARKUP (10%)$2,849.00 CRIEDTIS 1 EA CREDIT FOR COST OF CUT IN TEE (NO VALVE OR VALVE BOX)-$655.00 -$655.00 1 EA CREDIT FOR MH 1.1 NOT BEING INSTALLED -$650.00 -$650.00 1 LS CREDIT FOR LEAVING SANITARY FORCEMAIN WHERE IT IS AND CAPPING -$1,100.68 -$1,100.68 THIS CHANGE ORDER INCLUDES ALL LABOR, EQUIPMENT, MATERIALS, SHORING, AND DEWATERING TO INSTALL ABOVE ITEMS.TOTAL $443.32 SIGNATURE OF ACCEPTANCE:DATE: 10.28.2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-11 Dear Kristofer: Core proposes the following as a change in the Work: Provide Water Service and Deduct some Removals Proposed change in contract sum ADD $3365.07 if approved by 11.11.22. Proposed change in schedule 00 days if approved by 11.11.22. Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ Provide 1-1/2" Expansion Joint Seal per RFI-012 COR #011 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Emseal Colorseal Logan 7.00 $ 198.00 $ 1,386.00 $ 1,386.00 Labor to Install 32 $ 51.00 $ 1,632.00 $ 1,632.00 Subtotal 1,632.00$ 1,386.00$ -$ -$ 3,018.00$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 10.00% $ 163.20 10.00% $ 138.60 5.00% 5.00% $ 301.80 Bond 1.50% $ 24.48 1.50% $ 20.79 1.50% 1.50% $ 45.27 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Labor Material Equipment Subcontractor TOTALItem #/ Cost Code Description Sub/Vendor Quantity Unit Waukee Public Works 21114 Jeremy Roush 3,365.07$ 21114.COR-Log.Waukee Public Works.xlsx Page 1 To: Company: Date: RE: PRODUCT AMT NEEDED TERMS:F.O.B: QUOTE FIRM FOR: DATE NOTE: PRICES DO NOT INCLUDE SALES TAX. Thank you for the opportunity to quote you. Should you have any questions regarding this quote, please call me at 515- 253-9048 or my cell # 515-491-5828 Net 30 Days Logan Des Moines Due to on-going Market Volatility, certain product availability, pricing of product, and freight thereof, may be impacted from the original date of the quote. Acceptance of this quote denotes your understanding of this potential and holds LCS harmless, in the event this quote should be impacted. 15 Days *Pricing includes freight 1-1/2" x 6.56 LF stickEmseal Colorseal w/ Sikasil WS 295 Silicone Jeremy Roush Core Construction Services October 28 2022 Emseal Colorseal PACKAGING PRICE www.logancontractors.com 4114 State Street - Bettendorf, IA 52722 - (563)441-2949 - Fax (563)441-2953 4101 106th Street - Des Moines, IA 50322 - (515)253-9048 - Fax (515)253-9491 1325 S. Enterprise Dr. - Olathe, KS 66061 - (913)768-1551 - Fax (913)768-1171 6544 L Street - Omaha, NE 68117 - (402)339-3900 - Fax (402)597-0694 SIGNATURE Sincerely, Matt Camp (515) 491-5828 Logan Contractors Supply, Inc. Please sign and return this quote with the quantity of each product needed in the spaces provided above. Thank you. $198*/stick WE ALSO HANDLE A FULL LINE OF EQUIPMENT FOR RENTAL OR SALE 12-19-2022 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-12 Dear Kristofer: Core proposes the following as a change in the Work: Extra Granular Fill for Foundation Drainage Proposed change in contract sum ADD $7651.60 if approved by 1-13-23. Proposed change in schedule 00 days if approved by 11-13-23 Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #012 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 330000.1 Extra material not reflected on the documents Prime $ 1.00 $ 7,184.60 $ 7,184.60 5 6 7 8 9 10 92 93 94 95 96 97 98 99 100 Subtotal -$ -$ -$ 7,184.60$ 7,184.60$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 0.00% 10.00% 0.00% 5.00% $ 359.23 $ 359.23 Bond 1.50% 1.50% 1.50% 1.50% $ 107.77 $ 107.77 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Draintile Material Jeremy Roush 7,651.60$ 12/19/22 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1 PRIME EXCAVATING, INC CHAD LUNNING 641-590-7694 CLUNNING@PRIMEEXCAVATINGINC.COM GARY GRAF 515-210-7337 GGRAF@PRIMEEXCAVATINGINC.COM GRANT ARNDORFER 515-341-6881 GARNDORFER@PRIMEEXCAVATINGINC.COM ADDRESS 2136 MAMIE EISENHOWER AVE, BOONE, IA 50036 REMIT PAYMENT TO PRIME EXCAVATING, INC 2136 MAMIE EISENHOWER AVE, BOONE, IA 50036INVOICE NUMBER Rock For Foundation Subdrain BILLED TO OWNER OF PROJECT PROJECT NAME & LOCATION GENERAL CONTRACTOR INVOICE DATE PREPARED BY QUANTITY UNIT TYPE DESCRIPTION UNIT PRICE TOTAL 358.36 160 TOTAL $7,184.60 INVOICE OWNER OF PROJECT CITY OF WAUKEE WAUKEE PUBLIC WORKS SITE EXPANSION PHASE 1 CORE CONSTRUCTION 12/16/2022 GRANT ARNDORFER TONS 358.36 TONS OF FREE DRAINING GRANULAR FILL DELIVERED $36.22 $12,979.80 TONS CREDIT FOR ORIGINAL 160 TONS FIGURED -$36.22 -$5,795.20 THIS INVOICE INCLUDES ALL LABOR, EQUIPMENT, MATERIALS, SHORING, AND DEWATERING TO INSTALL ABOVE ITEMS. TERMS = NET 30 DAYS FROM INVOICE DATE. 01-04-2023 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-13 Dear Kristofer: Core proposes the following as a change in the Work: Reconciliation of original COR-002, extra work at salt storage embeds Proposed change in contract sum ADD $4698.59 if approved by 1-13-23. Proposed change in schedule 00 days if approved by 11-13-23 Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #013 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN:DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Added Embed Work @ Salt Storage Delete work on 95 normal embeds Core (19.00) $ 51.00 $ (969.00) $ (969.00) Welding on back side of embed Ace 34.00 $ 82.00 $ 2,788.00 $ 2,788.00 Extra work setting 95 large embeds Core 0.00 $ 1.00 $ 2,520.00 $ 2,520.00 Subtotal 1,551.00$ -$ -$ 2,788.00$ 4,339.00$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 10.00% $ 155.10 5.00% 5.00% 5.00% $ 139.40 $ 294.50 Bond 1.50% $ 23.27 1.50% 1.50% 1.50% $ 41.82 $ 65.09 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Embed Work Jeremy Roush 4,698.59$ 1/4/23 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1 1 jeremyr@coreconstructionia.com From:Acey Jr Haroldson <acejr@acesteelconstructioninc.com> Sent:Tuesday, May 10, 2022 7:46 AM To:Jeremy Roush Subject:Re: 2022 0425_Waukee Embed Plan_IFC.pdf Jeremy, I'd say for the added plate welding, better plug in $2790 for us. Acey Haroldson, Jr. Ace Construction, Inc. 4305 SE Grimes Blvd. Grimes, Iowa 50111 Phone: 515-986-4479 Fax: 515-986-3703 On Mon, May 9, 2022 at 3:39 PM <jeremyr@coreconstructionia.com> wrote: Acey, The embed design on the salt storage has changed from what the bid documents showed. I believe there are 95 embeds around this area that will have to be welded front and back. What will the cost increase be on this? The design team and the owner aren’t necessarily considering this a CO but would like an order of magnitude for me to submit. They do know that they aren’t 100% in the clear even though it is a coreslab design, I would think the EOR would have known this before bid day. Let me know your thoughts. DATE EMBEDS HOURS EMPLOYEES 5/23/2022 3 5.5 4 5/27/2022 16 14 2 6/1/2022 16 13 4 6/2/2022 21 14 6 6/3/2022 30 22 5 6/4/2022 40 4 4 6/9/2022 20 23 5 6/14/2022 3 11 4 6/16/2022 3 12 4 6/17/2022 9 14 4 132 Total hrs salt storage set salt storage east and sout big pad big pad pre built for salt storage and installed 23 stripped the pre set large embeds NOTES PRE BUILT FOR SALT STORAGE FOOTINGS NW PRE INSTALLED 3 EMBEDS IN THE 18'BY 17' PAD salt storage pre set large embeds pre built for salt storage and installed 8