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HomeMy WebLinkAbout2023-02-06 J01E_12 Professional Consulting Services Agr Amendment 1_T Ave CorridorAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: February 6, 2023 AGENDA ITEM:Consideration of approval of a resolution approving Amendment 1 to the Agreement for Professional Consulting Services with Foth Infrastructure and Environment, LLC. [T Avenue Corridor Improvements, W Hickman Road to NW Douglas Parkway] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The original agreement approved April 18th, 2022 with Foth was for preliminary survey, functional design, and a traffic impact study. Amendment 1 is to have Foth staff continue services to complete preliminary and final design, Public Safety site survey, bid services, and construction services for the T Avenue Improvements. The T Avenue Improvements also includes grading and site utilities on the Public Safety Site with the intent to receive lower unit prices for both projects specific to grading and underground utility installation. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Amendment 1 increases the contract amount by $801,000.00. The revised contract amount including amendment 1 will be $1,201,000.00 which is approximately 11% of the total project cost estimated at $11.16M. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services PREPARED BY: Rudy Koester REVIEWED BY: Rudy Koester RK J1E12 THE CITY OF WAUKEE, IOWA RESOLUTION 2023- APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC [T AVENUE CORRIDOR IMPROVEMENTS, W HICKMAN ROAD TO NW DOUGLAS PARKWAY] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, on April 18, 2022, the City retained the services of Foth Infrastructure and Environment, LLC for the T Avenue Corridor Improvements, W Hickman Road to NW Douglas Parkway (RES 2022-168); AND, WHEREAS, the scope of services is amended to include additional services to complete preliminary and final design for the roadway and Public Safety site, site survey for the Public Safety site, bid services, and construction services amending the contract fee to $1,201,000.00; AND, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that Amendment No. 1 to the Agreement for Professional Consulting Services between Foth Infrastructure and Environment, LLC and the City of Waukee, Iowa [T Avenue Corridor Improvements, W Hickman Road to NW Douglas Parkway] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 6th day of February, 2023. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 1 ENGINEERING SERVICES AMENDMENT NO. 1 PROJECT NO. 22W007.00 THIS AMENDMENT, made and entered into this day of 2023 by and between, the CITY OF WAUKEE , IOWA, hereinafter referred to as the “City”, and FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC., hereinafter referred to as the "Consultant", for professional services in connection with the preliminary survey and mapping, functional design, for the proposed improvements of T Avenue Corridor Improvements, from W Hickman Road to NW Douglas Parkway, hereby amends the original Agreement dated April 18th, 2022 as follows: The City and Consultant agree to amend the original Agreement to include additional services associated with: • Additional Project Coordination to finalize adjacent Easements • Additional Project Coordination for Utility Relocations • Additional Design Survey Services to incorporate adjacent Public Safety Building • Design Services through Final Design of Phase 1 construction • Construction Admin and Survey Services through construction of Phase 1 • Phase 1 Construction consists of the following: o Sanitary Sewer trunkline along T Ave from Hickman Rd to north of NW Douglas Pkwy o Water Main along T Ave and NW Douglas Pkwy o Northbound lanes of T Ave and Eastbound lanes of NW Douglas Pkwy adjacent to Public Safety Building o Full build Storm Sewer system adjacent to Public Safety Site o HMA overlay from Hickman Rd to just south of Public Safety Site o HMA overlay south of Hickman Rd to just south of new turn lane o Signal and turn lane improvements to Hickman Rd and T Ave o Pedestrian Underpass at NW Douglas Pkwy with associated trail reconstruction I. Basic Services of the Consultant The Consultant shall consult on a regular basis with the City to clarify and define the City’s requirements for the Project and review available data. The City agrees to furnish to the Consultant full information with res pect to the City’s requirements, including any special or extraordinary considerations for the Project or special services needed, and also to make available pertinent existing data. The Consultant shall provide the following basic services in regard to the Project: A. PUBLIC SAFETY SITE SURVEY Task 1 – Project Control Establish supplemental horizontal and vertical control for the Project area base d on the City permanent Horizontal and Vertical Control monuments. Each permanent control point or benchmark sha ll have horizontal coordinates or elevation, recovery information, and monument description. Accurate descriptions of the horizontal control points and benchmarks will be created and recorded on the plan sheets. Task 2 - Topographic Survey Perform topographic surveys required for the development of the Project. H orizontal and vertical accuracies shall be adequate to produce a map that is compatible with the topographic data for incorporation into the existing mapping. Task 3 - Boundary Perform property surveys required for the development of the project. The property surveys shall be in-depth legal surveys for which acquisition plats are to be developed. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 2 This task includes a thorough search of City, County, and State records to review all surveys of record pertaining to the survey corridor, including County Auditor’s Subdivision Plats, original government surveys, early surveys made by County Surveyors, all irregular land survey, and road establishment records. Copies of such records are to be included in the project file for future reference. This task also includes obtaining sufficient field data to locate or establish property lines affected by this project to enable the preparation of the improvement plans. This includes locating section corners, property pins, and visible lines of occupation such as fences, field divisions, or any other lines indicating possession. A diligent effort must be made to recover existing land corner monuments necessary to describe the right-of-way along the project corridor. The task includes incorporation of property lines, right-of-way lines, and ownership of properties affected by the project into the base mapping for the project. The bas e mapping will identify the owners and approximate boundaries of all appropriate parcels within the survey limits. Task 4 - Project Base Map Incorporate field surveys into an elec tronic base map to be used for the design of the project. Incorporate property lines, right-of-way lines, and property ownership for parcels located within the project limits into the base map. Task 5 – Preparation of Preliminary Plat and Final Plat The Consultant shall prepare a Preliminary Plat consistent with the City of Waukee ‘Preliminary Plat Checklist’ and consistent with Land Subdivision Ordinance – Ch. 176.06 . The Final Plat shall be prepared as per the City of Waukee ‘Final Plat Checklist’ and consistent with Land Subdivision Ordinance – Ch. 176.07. Task 6 – Site As-built Surveys Perform separate topographic as built surveys for initial rough site grading operations and final grading operations after Public Safety Site Completion. Horizontal and vertical accuracies shall be adequate to produce a map that is compatible with the topographic data for incorporation into the existin g mapping. It is not anticipated to conduct as built surveys on underground utilities, buildings or paved features. B. PROJECT COORDINATION Task 1 – Maintain and Update Project Mailing List The Consultant will maintain the project mailing list and update it as needed to include all local officials, agencies and interested parties. The City will provide the initial list of interested parties. Task 2 – Public Information Meetings The Consultant will conduct one (1 ) public informational meeting(s) that will be attended by a minimum of three (3) staff members of the Consultant. The purpose of the meeting will be to provide a brief overview of the proposed improvements to the surrounding property owners. The meeting will include a discussion of the construction plan, as well as gather information on the concerns, priorities and specific issues of the adjacent property owners and other affected parties. This task includes preparation of the public notification letter, display materials and hand out information for the meeting. The reserving of the meeting facility and a public notification will be completed by the City. Task 3 – Individual Property Owner Meetings The Consultant will attend one (1) meeting with each of nine (9) property owners, if necessary. The meeting will be attended by a minimum of two (2) staff members of the Consultant. The meeting will be coordinated by the City’s property acquisition consultant. The purpose of the meeting will be to provide detailed information of the Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 3 proposed improvements and impacts to the property. The meeting will include exhibits and an active discussion including any concerns. This task includes preparation of exhibits, the meeting(s) and follow-up. Task 4 – Utility Coordination The Consultant will conduct two (2) utility coordination meetings with representatives of various utility companies. The first meeting will be to advise the utility of the nature and extent of the proposed improvements and solicit mapping and input from the utility to develop an unders tanding of the order of magnitude and limitations of their facilities located within the project corridor. The second meeting will be to review the collected field data, identify any missing informa tion, share with each utility the proposed functional layout of the project, and begin initial assessments of impacts to each utility. The Consultant shall document all communications and correspondence with each utility company and share with the City prior to the start of preliminary design. Known utilities in the corridor include: • MidAmerican Energy Company • Lumen • Aureon Network Services • Iowa Communications Network • Northern Natural Gas • Xenia Task 5 – Periodic Meetings with Local Elected Officials Informational update presentations will be provided to the City Council on an as needed basis during the design development process. The presentations w ill provide an introduction/overview of the project and project goals and objectives. It will also provide an update on design development concepts and schedule. The presentations will be held in conjunction with the Council Work Sessions. F or estimating purposes, it is assumed that the Consultant will attend two (2) meetings. Task 6 – Exhibit Prepa ration for Council Meetings Exhibits for the design development will consist of aerial mosaics for the project with the major project features indicated on the exhibit. Include coloring, lettering, and other techniques to delineate the proposed design and right of-way needs, including typical sections of the roadway. T he figure will indicate right-of-way needs, property lines, property ownership, access control lines, structure limits, and roadway improvements. Task 7 - Project Management The project manager for the Consultant will be responsible for monthly progress reporting, minutes of meetings, interoffice memoranda, and invoicing. This task a lso includes scheduling of staff, coordinating with Subconsultants, review of progress, and senior review of de liverables. C. T AVENUE ROADWAY SURVEY Task 1 – Preparation of Pla ts The Consultant shall prepare acquisition plats and legal documents for property to be acquired and needed for construction easements for the project. For estimating purposes, it is assumed that one (1) plat for acquisitions, thirteen (13 ) permanent easement and seven (7) temporary construction easements will be needed for this project. The Consultant shall coordinate with the City for any remaining Real Estate Services required for the project. Individual plats and legal descriptions will be prepared for each parcel. The legal descriptions shall be metes & bounds descriptions. The plats and legal descriptions shall comply with requirements of the Iowa Code and shall be prepared by or under the direct supervision of a duly licensed surveyor under the laws of the State of Iowa. The plats shall also be completed in accordance with the City of Waukee requirements. The following table summarizes the anticipated project right -of-way acquisitions and easements, for which this scope of service task has been developed: Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 4 No. Parcel Name & Address Fee-Title ROW Permanent Easement (PE) Temporary Easements (TE) 1 Apple Inc. 1 1 2 Waukee T Ave, LLC 1 3 Casey Revocable Trust 1 4 Dawson 1 5 Hughes Family Limited Partnership 1 6 Jerry’s Homes, Inc. 1 1 1 7 Kuehl Material Trust 1 8 William Fox Farm Co 1 9 Stratford Crossing LLC 3 3 10 Dallas County 2 2 Totals 1 13 7 Task 2 – Staking for Real Estate Negotiations This task consists of staking easement locations for purposes of negotiations. The staking survey includes the marking of key easement location points to visualize the locations in the field and shall also include marking of existing property line locations. For this agreement, all permanent and temporary easements will be staked one (1) time for each property. Task 3 – Permanent Monumentation of Right-of-Way This task consists of monumentation of the right-of-way acquired as part of this project which will be performed upon completion of construction of the proposed improvements. The monumentation will comply with requirements of the Iowa Code and will be performe d by or under the direct supervision of a duly licensed land surveyor under the laws of the State of Iowa. This task also includes resetting existing right-of-way monumentation for those parcels with only a temporary construction easement. Task 4 - Utility Relocation Staking Perform staking to aid in the relocation of utility relocations. This task will include communication with utility companies regarding their needs and staking. This task includes (1) staking effort per each utility company. The Consultant will maintain the project mailing. D. PRELIMINARY DESIGN AND PLANS Task 1 – Preliminary Design and Plan Preparation Upon completion of the preliminary plans, the design plans will be approximately 60 percent complete. The work to be performed by the Consultant under Preliminary Design shall consist of the following tasks: Title and General Information Sheets (A Sheets) This task consists of assembling the preliminary title and general information sheets. The preliminary title sheets will include the following: Index of Sheets, Legend, Location Map, Project Number, Design Traffic data. Preliminary Typical Sections (B Sheets) Typical sections will be developed for the mainline street improvements. The typical sections will reflect lane widths, curb section and type, sidewalk widths, trail widths, right-of-way widths, pavement types and clear zones. This task does not include pavement and subgrade design. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 5 This task also includes identifying the potential storm sewer, water main and other utility loca tions in the development of the typical sections. The scope of services for this task does not include design calculations and capacity analysis for storm sewer, water mains or sanitary sewer. This task also consists of drafting typical cross sections and standard details to be utilized for the improvements. Plan and Profiles (D and E Sheets) Preliminary roadway geometrics, connecting roadway geometrics and pedestrian facility geometrics will be developed for the project based on survey centerline establishment, preferred alternative conceptual geometrics and approved SUDAS design criteria. Utilizing the preliminary geometrics, the horizontal alignments and vertical profiles for the mainline, connecting roadways and pedestrian facilities will be develop ed. The alignments and profiles will be based on the established design criteria. This task also consists of the development of preliminary pla n and profile sheets that will show the existing topography along with the proposed improvements. Proposed Rig ht-of-Way and Construction Easement limits based on the catch point lines for all roadways and pedestrian facil ities will be shown. Included will be the necessary CADD work to show the preliminary design features for the proposed improvements. Site Grading Layout (ED Sheets) This item consists of the preliminary drafting of the Public Safety Site grading layout. Traffic Control, Staging, Pavement Markings and Traffic Signing (J Sheets) A preliminary traffic control concept will be developed to indicate h ow the project will generally be constructed as well as maintenance of traffic through construction. The stagi ng plan will consider all elements of construction including roadway, side roads, driveways, storm sewer, utility improvements and property acces s. This task also consists of the development of sheets reflecting the staging plan for inclusion in the preliminary plan set. This task also includes the preliminary development of pavement markings and traffic signing plans to be placed into service following construction. The traffic control devices, procedures, and layouts shall be as per the Manual on Unifo rm Traffic Control Devices (MUTCD). Storm Drainage Design (M Sheets) Existing hydrologic and hydraulic conditions will be inventoried and impac ts of the proposed system analyzed area-wide. Once the impacts have been quantified, the preliminary storm sew er layout will be developed and sizing based on proposed improvements and existing drainage patterns utilizing Chapter 2 of the SUDAS Design Manual. Resolve potential conflicts with underground utilities and other design elements. Vertical Profiles will be developed as part of this task. The layout will be included in the plan view of the mainline plan and profile sheets. Potential conflicts with underground utilities should be resolved at this time. Sanitary Sewer and Water Main Adjustment Design (MS and MW Sheets) This task consists of the final design of the sanitary sewer and wate r main that will show the proposed improvements, flow line e levations (where necessary,) rim elevations, utility access locations, hydrant and valve locations. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 6 Traffic Signal and Interconnect Plan (N Sheets) This task consists of preliminary t raffic signal design at US 6/Hickman Road and T Avenue. The preliminary plans will include traffic signal pole layout and major equipment layout. This task also includes gathering information on the type of equipment to be used for the project using availa ble design standards of the City, and the Manual on Uniform Traffic Control Devices (MUTCD). The preliminary plans will include the interconnect layout of conduit and fiber. This task will include utility coordination to ensure adequate spacing and conne ctions to existing services. Sidewalk Plan (S Sheets) Develop preliminary curb ramp layout and accessible curb ramp design in accordance with Chapter 12 of Iowa SUDAS Design Manual. Design ramp geometric configurations alternatives, identify surface requirement, review general horizontal curb openings, cross slopes, running slope, and identify sidewalk width and passing space within the corridor. Preliminary Culvert Plans (V Sheets) This task includes the preparation of type, size and location of major r oadway drainage and pedestrian structures. For estimating purposes, one (1) pedestrian underpass is assumed. Preliminary Design Cross-Sections (W Sheets) This item consists of the prelimina ry design and drafting of individual cross sections for the project. Cross sections will be designed and drawn at 50-foot maximum intervals, with additional cross-sections included as necessary. Cross sections will show the centerline, the existin g ground elevations as well as the final project grading, fore slope and back slope information, special sub-grade treatments, ditches, pavement replacement, and other pertinent information. Task 2 - Preliminary Field Review A field review will be held with the Project Development Team to discuss key issues and design concepts, including drainage, access control, traffic control/stage co nstruction and right of-way. The review will determine the completion of the plan design, identify needed adjustments to minimize potential property impact and confirm the proposed staging plans. Revisions will be noted for preparation of the final design. Completion of the field review will allow preparation for Final Plans. Task 3 – Quality Control Ongoing quality control input from the Project Team and the Consultant’s senior technical staff will occur throughout the development of preliminary plans. T he design engineer is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the preliminary plan set to the Project Team. Review the preliminary engineering plan set for technical accuracy, as well as for general constructability and conformance with the project design criteria. Task 4 – Preliminary Opinion of Probable Cost A preliminary opinion of probable construction cost for the project will be prepared. Preliminary cost estimates will be based on representative major project elements and recent bid information. Detailed quantity takeoffs will not be developed for the preliminary cost estimate and at times, percentages of overall budgeted cost may be utilized to develop the estimate. Task 5 – Budget Review Using the Opinion of Probable Cost, the Consultant shall, if necessary, make recommendations pertaining to modifications in the Project in order to address b udgetary concerns. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 7 Task 6 – Monthly Project Status Meetings It is estimated that the Consultant’s staff will attend four (4) meetings with the City, and others to review progress, assist in decision-making, and receive direction from the City. It is understood by the parties that the Consultant will attend additional meetings as needed to complete the Project. Task 7 – Acquisition Determination Identification of permanent right -of-way and permanent/temporary easement needs will be determined based on the preliminary design development. The requirements will take into consideration the proposed improvements, utilities, construction staging and access, utility relocation and other critical construction elements. Task 8 – Preparation of Right-of-Way Exhibits The Consultant shall prepare an exhibit that clearly and distinctly shows impacts to properties to in form the City of the project impacts and to use during discussions with property owners. Task 9 – Public Notice of Project The Consultant shall prepare a project notice letter for property owners directly adjacent to the project. This letter will provide a brief project description, notification of property surveys, anticipated sched ule and contact information. The Consultant shall distribute the notic e letter following the City review and approval. E. FINAL PLANS AND SPECIFICATIONS Task 1 – Incorporate City Comments From Preliminary Plan Review The Consultant will respond to comments resu lting from the preliminary plan review and field review. Recommended modifications will be incorporated into the plan set. The Consultant will revise preliminary construction plans and special provisions to incorporate appropriate comments. Task 2 – Pre-Final (Check) Design and Plan Preparation The Consultant shall provide the following deliverables: Final Title Sheets (A Sheets) This item consists of finalizing the title sheet. The title sheets will include the following: Index of Sheets, Legend, Location Map, Project Number and Design Traffic Data. Final Typical Sections (B Sheets) This item consists of final design and drafting of typical cross sections and standard details to be utilized for the improvements. Final Quantities (C Sheets) This item consists of final bid items to be included in the Project, as well as final quantity tabulations, and the development of the general notes and estimate reference information. Final Plan and Profiles (D and E Sheets) This item consists of the final design and drafting of roadway plan and profile sheets, including the detail information required for plan approvals, permitting, and co nstruction of the proposed improvements. This task also consists of the final design and drafting for the installatio n of new utilities and utility adjustments that can be determined from coordination with the utility companies at the time of design. Site Grading Layout (ED Sheets) This item consists of the final detailing of the Public Safety Site grading layout. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 8 Final Survey Reference (G Sheets) This task consists of assembling reference ties to the plan control points and the benchmark data used to develop the plans and to be preserved throughout construction of the project. This task also includes preserving any Government Corners that are found in the vicinity of the proposed construction. Right-of-Way (H Sheets) This item consists of final design and layout of any ROW or easements required to construct the project. Final Traffic Control/Staging, Pavement Markings Traffic Signing (J Sheets) This item consists of final design and drafting of the traffic control and staging plans. This task also includes the finalization of the development of pavement markings and traffic signing plans to be placed into service follow ing construction. It is assumed that the City will install the permanent signing for the Project. The traffic control devices, procedures, and layouts shall be as per the Manual on Uniform Traffic Control Devices (MUTCD). Final Geometric Staking, Jointing, and Edge Profiles (L Sheets) This item consists of the final design and drafting of jointing details, spot elevations, and geometric layouts for all non- typical pavement areas. Final Design of Storm Drainage Systems (M Sheets) This item consists of final design and drafting of storm sewers, storm sewer in lets, manholes, open ditches, culverts, and other storm drainage related facilities for the Project. This item also includes the design and drafting of storm profiles and cross sections. Final Sanitary Sewer and Water Main Adjustment Design (MS and MW Sheets) This task consists of the final design of the sanitary sewer and water main that will show the proposed improvements, flow line elevations (where necessary,) rim elevations, utility access locations, hydrant and valve locations. Traffic Signal and Interconnect Plans (N Sheets) This task consists of the final design and drafting of the traffic signal as well as the interconnect. Included in this task will be the signal layout plans, wiring diagrams, major equipment, poles, signal heads, quantities, special provisions, underground interconnect, and other elements of the traffic signa l installation, as necessary, to accommodate the roadway design, as well as proposed phasing and initial timing s of the traffic signal. Included in this task is coordination with the Iowa Department of Transportation for approval of the traffic signal layout and operations. Final Roadway Lighting Plans (P Sheets) This task consists of selection of lighting poles and fixture types, design and drawing preparation of a final layout, preparation of photometric analysis and reports. This task does not include any electric circuit design. The Consultant will work closely with the City and MidAme rican Energy Company to ensure that the proposed lighting system is compatible with the overall project design and meets the needs of the City. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 9 Final Erosion Control Plan (R Sheets) This task consists of the development of erosion control sheets that show a draft pol lution prevention plan, existing and proposed topography, location of proposed best management practices, and permanent surface restoration types. Final Sidewalk Plan (S Sheets) Develop final curb ramp layout and accessible curb ramp design in accordance with Chapter 12 of Iowa SUDAS Design Manual. Finalize ramp geometric configurations and calculate horizontal curb openings, cross slopes, running slope, and label sidewalk width and passing space within the corridor. Final Tabulation of Earthwork (T Sheets) This task consists of final design and drafting of the soils information and earthwork quantities. Final Construction Details (U Sheets) This item consists of the final design and drafting of special project details not covered in other items. Inc luded are such items as special grading details, channel grading, culvert details not included in the standard drawings, special storm sewer or manhole details not included in the standard drawings, special paving details, and other required miscellaneous details found to be required for completion of the project. Final Culvert Plans (V Sheets) This task consists of final design, calculations and drafting of the proposed pedestrian underpass under NW Douglas Parkway, including situation plans and necessary construction details to accommodate construction. Final Design Cross-Sections (W and X Sheets) This item consists of the final design and drafting of ind ividual cross sections for the project. Cross sections will be designed and drawn at 50-foot maximum intervals, with additional cross-sections included as necessary. Cross sections will show the existing ground elevations as well as the final project grading, including foreslope and backslope information, special sub-grade treatments, ditches, pavement replacement, and other pertinent information. Task 3 – Project Permitting The Consultant will assist the City in preparing applications for permits from g overnmental authorities that have jurisdiction to approve the design of the project and participate in consultations with such authorities, as necessary. The Consultant will prepare the following document for the project: • Iowa DOT Application to Perform Work Within ROW • Iowa DOT Application of Approval for a Traffic Control Device (TCD Application) • IDNR Water Supply Section, Construction Permit Application • IDNR Wastewater Construction Permit Application • IDNR NPDES Storm water Discharge Permit • Notice of Publication Any fees for construction permits, licenses or other costs associated with permits and approvals will be the responsibility of the City. The Consultant will prov ide technical criteria, written descriptions and design data for the City’s use in filing the applications for permits. The Consultant will prepare the permit applications and other documentation. Task 4 - Quality Control Involve ongoing quality control input from the Project Team and the Consultant’s senior technical staff throughout the development of Check Plans. The design engineer is responsible for making specific Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 10 recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the Check Plans set to the Project Team. Review the Check Plans set for technical accuracy, as well as for general constructability and conformance with the project design criteria. Task 5 – Incorporate City Comments from Pre-Final (Check) Plans Submittal The Consultant will respond to comments resulting from the Check Plans review. Recommended modifications will be incorporated into the plan set. Task 6 – Final Plan Submitta l The Consultant will submit Final Plans. Task 7 – Project Manual This task consists of providing a Project Manual for the Project, including Notice of Hearing and Letting, Instruction to Bidders, Bid Forms, Bond Forms, Agreement Forms, General Conditions of the Construction Contract, Supplementary General Conditions, and Detailed Construction Specifications. Task 8 – Opinion of Probable Construction Cost The Consultant shall update a Final Opinion of Probable Construction Cost for the project at the tim e of completion of the Check Plans. Detailed quantity takeoffs will be developed for the opinion of probable cost F. LETTING SERVICES Task 1 – Advertisement for Bids/Bid Phase The Consultant shall assist in the preparation of the notice to Contractors. The Consultant shall disseminate contract documents. The work tasks to be performed o r coordinated by the Consultant shall include the following: sending informal notice of project to contractors, copying of plans and project manual, distribution of plans and project manual, distribution of bid tabulation, preparation of construction contract documents and arrange preconstruction meeting. The work tasks to be performed or coordinated by the City during the Bid Period Services shall inclu de the following: publishing the notice of hearing and letting (Consultant shall p repare the notice of hearing and letting). Task 2 – Plan Clarification The Consultant shall be available to answer questions from contractors prior to the letting and sh all issue addenda as appropriate to interpret, clarify or expand the bidding documen ts. Task 3 – Letting, Bid Tabs, and Award Recommendation The Consultant shall have a representative present when the bids are opened, shall make tabulation of bids for the City, shall advise the City on the responsiveness of the bidders, and assist the City in making the award of contract. After the awards are made, the Consultant shall assist in the preparation of the necessary contract documents. G. CONSTRUCTION SERVICES Task 1 – Construction Administration Construction administration services shall consist of office based services to assist the City in implementing the construction contract for this project. The work tasks to be performed by the Consultant shall include: Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 11 Pre-construction Meeting The Consultant shall conduct a pre -construction meeting after award of construction contract for the City’s Contractor, subcontractors, utility companies, and other interested parties. Shop Drawings Submittal Reviews The Consultant shall review shop drawings, samples, and other data which the Contractor is required to submit, but only for conformance with design concept of the Project and conformance with the information given in the contract documents. The Consultant shall evaluate and determine the a cceptability of substitute materials and equipment proposed by the Contractor. The Consultant shall have authority to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing, and approvals required. Site Visits In connection with observations of the Contractor’s work while it is in progress: • The Consultant shall make visits to the site at intervals appropriate to the various stages of construction as the Consultant deems necessary (estimated to be one (1) site visit per week) in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor’s work. Based on information obtained during such visits and on such observatio ns, the Consultant shall determine, in general, if such work is proceeding in accordance with the Plans, and the Consultant shall keep the City informed of the progress of the work. • The purpose of the Consultant’s visits to the site will be to enable the C onsultant to better carry out his duties and responsibilities during the construction phase and, in addition, by exercise of the Consultant’s efforts as an experienced and qualified design professional, to provide for the City a greater degree of confidence that the completed work of the Contractor will conform to the Plans, and that the integrity of the design concept as reflected in the Plans has been implemented and preserved by the Contractor. • The Consultant shall not during such visits supervise, direc t, or have control over the Contractor’s work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor for safety precautions and programs incident to the work or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor furnishing and performing his work. • During such visits, the Consultant may disapprove of or reject the Co ntractor’s work while it is in progress if the Consultant bel ieves that such work will not produce a completed Project that conforms to the Plans, or that it will prejudice the integrity of the design concept of the Project as reflected in the Plans. Weekly Progress Meetings The Consultant shall conduct weekly progress meeting with the City, Contractor, and Utility Companies to review progress, update the project schedule, resolve conflicts, and determine any corrective actions if necessary . The Consultant shall assist the Contractor in communicating upcoming construction activities with the adjacent businesses and property owners. Utility Coordination The Consultant shall continue coordination, if necessary, for utility companies unable to relocate pr ior to the commencement of construction. This task will include the coordination o f any utilities that were not identified prior to construction. Pay Requests and Change Order Preparation The Consultant shall prepare contractor pay requests and issue nec essary interpretations and clarifications of the Plans, and in connection therewith, prepare change orders as required. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 12 Final Inspections and Project Close-Out The Consultant shall conduct an inspection in the company of the City to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable. The Consultant may recommend, in writing, final payment to the Contractor and may give written notice to the City and the Contractor that the work is acceptable. This task will also include assembling final project documentation, certifications, and attendance at the project audits. Record Drawings This task consists of preparation of construction record drawings defining the actual location of improvements and fixtures. The Consultant shall prepare record drawings showing those changes made during construction, based on the marked-up drawings and other data furnished by the Contractor and the Resident Construction Observer. The Consultant shall provide the City with the following: • One (1) full size original of the record drawings. • Digital version, half and full size, of record drawings • Master CADD file • Electronic Construction Documentation o Approved Submittals o Material Certifications o Meeting Minutes o Pay Requests o Change Orders o Certificate of Acceptance The above Construction Administration Services is for the 2023 and 2024 Calendar Year only and includes a maximum of 600 hours of effort. In the event the construction period exceeds the contract working da y or unanticipated conditions require Construction Administra tion in excess of hours stated, the Consultant shall notify the City as it approaches this limit and determine the additional effort to complete the project. The Consultant and City shall work to develop a mutual resolution for the remaining effort Task 2 – Construction Surve y Task 1 - Project Control Verify existing horizontal and vertical control as shown in the project plans and supplement with additional control points as-needed to complete the project. Reset land corners and permanent reference mark ers as indicated on the plans. Tie-ins with existing roadways shall be checked for correctness of alignment prior to construction staking. This task includes resetting of all property corners disturbed by construction. Task 2 - Property Lines and Temporary Easement Stake temporary construction easements, permanent easements, and permanent right-of-way corners at 50 foot intervals, or less if needed. These points shall be marked by placement of a metal pin or wood hub, flat, and lath at the same location as the slope stakes. Task 3 – Sanitary Sewer and Storm Sewer Locations and elevations shall be marked with metal pin or tack in a wood hub, flat, and lath. The flat shall be clearly marked with the station location, pipe number, cut/fill elevation to flo w line and form grade, and offset distance to centerline of pipe. Task 4 – Water Mains Mark locations and elevations with metal pin or tack in a wood hub, flat, and lath. Clearly mark the flat w ith the station location, pipe number, cut/fill elevation, an d offset distance to centerline of pipe. Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 13 Task 5 – Intakes and Utility Accesses Locations and elevations shall be marked with metal pin or tack in a wood hub, flat, and lath. The flat shall be clearly marked with the station location; intake or utility acc ess number; cut/fill elevation, including bottom of well and form grade; and offset distance to the Station Location. Task 6 – Pavement (PCC) a. Elevations (graded 4’ offset paving hubs) at 25 foot intervals for finished grading and paving. b. At intersections, graded offset hubs will be set at each end of radius, and radius points will be set where radius distance is less than 100 feet. Also graded midpoint offsets will be set on radii where curve length is greater than 40 feet. c. After grading and paving is complete, reset plan control points and land corner monuments. *Note: the survey scope of services does not include blue-top staking for finished grading. Task 7 – Sidewalk Ramps The Contract Documents contain sheets for construction of curb ramps, turning s paces, and transitions. The Contractor will measure or stake as required to construct features. If either of the following is met, the Consultant will provide staking for that quadrant and verify slopes during finishing: a) Running Slope. Tolerance between design slope and maximum allowable slope is less than 1.0% b) Cross Slope, Turning Space Slopes (including areas adjacent to pedestrian pushbuttons). Tolerance of +/- 0.5% from design would exceed minimum or maximum allowable slope. Task 8 – Sidewalks Locations and elevations shall be marked with a wood hub and flat. Elevations on one side of the pavement at 50 foot intervals on straight and level sections and at 25 foot intervals on horizo ntal and vertical curves. The flat shall be clearly marked with the station location, cut/fill information, and offset distance to the edge of pavement. The above Construction Survey estimate includes a maximum of 800 hours of effort. In the event the Construction Period exceeds the contract working days or unanticipated conditions require Construction Survey in excess of hours stated, the Consultant shall notify the City as it approaches this limit and determine the additional effort to complete the project. The Consultant and City shall work to develop a mutual resolution for the remaining effort. PROJECT DELIVERABLES The scope of services shall be considered complete upon completion and delivery of the following items to the satisfaction of the City: • Preliminary Design Plans • Pre-Final (Check) Plans • Final Plans • Project Specifications • Project Close-out Documentation ADDITIONAL SERVICES: Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the Consultant shall furnish or obtain from others the following services: 1.) Contaminated Soils Investigations 2.) Special Geotechnical Considerations 3.) Subsurface Utility Investigations Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 14 4.) Review Appraisals 5.) Eminent Domain Proceedings 6.) Special Assessment Calculations 7.) Additional meetings or data collection/evaluation requested by the USACE 8.) Design of a wetland or WUS mitigation area 9.) Additional T&E species studies, such as mist netting, acoustic surveys, emergence or botanical surveys 10.) Phase I Cultural Resource survey and/or Phase II arc heological investigations 11.) Preparation of Environmental NEPA Documentation (CE/EA/EIS) 12.) Streetscape Design 13.) Bridge Design and/or Structural/Retaining Wall Design 14.) Coordinated Traffic Signal Timing Plans 15.) Resident Engineering/Observation Services 16.) Construction Period Testing Services 17.) Storm Water Pollution Prevention Monito ring CITY’S RESPONSIBILITIES: The City shall provide the following: 1. Provide existing utility plans/record drawings and studies. 2. Provide existing street plans/record drawings and utility maps for the project area. 3. Provide existing topographic base mapping, aerial photo images and other available electronic files pertinent to the Project SCHEDULE The Consultant shall complete the following phases of the Project in accordance with the schedule show n; assuming notice to proceed is issued by the City on or before February 6, 2023. II. Basic Services of the Consultant A. Public Safety Site Survey Thru Public Safety Site Construction B. Project Coordination January – October 2023 C. Roadway Survey March – June 2023 D. Preliminary Design January – March 2023 E. Final Plans and Specifications April – June 2023 F. Project Letting July 2023 G. Construction Services August 2023 – November 2024 In consideration for these services, the City agrees to adjust the compensation for services performed by the Consultant. These fees are based on the standard hourly rates of the Consultant’s personnel actually engaged in the performance of the services, plus direct out-of-pocket costs for expenses incurred by personnel who are actually engaged in the work and other direct costs. The total Hourly Not-to-Exceed fees for the professional engineering services as described in this amendment are as follows: I. Basic Services of the Consultant Task A $ 54,000.00 Task B-G $ 747,000.00 Total $ 801,000.00 Foth Infrastructure and Environment, LLC T Avenue Corridor Improvements Project Number 22W007.00 W. Hickman Rd to NW Douglas Pkwy Waukee, Iowa Page 15 THIS AMENDMENT is subject to all provisions of the original Agreement. THIS AMENDMENT, together with the origina l Agreement represents the entire and integrated AGREEMENT between the City and Consultant. THIS AMENDMENT executed the day and year written above. CONSULTANT CITY OF WAUKEE BY: BY: Name : Joshua C. DeBower, P.E. Name: Courtney Clarke Title: Local Municipal Market Leader Title: Mayor WITNESS ATTEST Name: Andy S. Floy, P.E. Name: Rebecca D. Schuett Title: Lead Civil Engineer Title: City Clerk Agr-2022-1230-Waukee-T Avenue-Amend No-1.doc