HomeMy WebLinkAbout2023-02-06 J01K Stratford Crossing Park_Set PHAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: February 6, 2023
AGENDA ITEM:Consideration of approval of a resolution ordering construction of
Stratford Crossing Park Project and fixing a date for hearing thereon and
taking of bids therefor.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The project is construction of a
premanufactured kit-built restroom building, including but not limited to:
full restroom, mechanical room, electrical, water, and sanitary
connections, final electrical and plumbing trim out, and all associated
finish work (sealing, caulking, signage, etc).
Site work includes: PCC sidewalk/trail w/ detectable warning plates
where shown, PCC drive and parking with integral curbs, pavement
striping, PCC subbase and integral curbs, PCC beam curbs, PCC
basketball court w/ striping, PCC footings, foundations and stoops as
indicated on plans, along with associated earthwork and aggregate
subbase work; parking signs and posts; installation of open-air shelters,
and column wraps on all shade structure and restroom building posts;
complete basketball hoop system; timber bench; landscaping includes
evergreen trees, deciduous overstory and understory trees, shrubs, sod,
seeded lawn, and native seed areas and planting soils; bioretention basin
with engineered soil and aggregates; sediment and erosion control
measures shall be installed and maintained as shown on plans; site
utilities include storm sewer, sanitary sewer, water, and electrical,
including connection to existing transformer; electrical work also
includes drive/parking lot light poles and luminaires, and restroom and
shade structure lighting.
Playground equipment, poured in place rubber and playground mulch
surfacing procurement and install is by Owner’s contractor – not in
contract. Site furnishings, with the exception of the timber bench, are by
owner.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
J1K
RECOMMENDATION: Approve the public hearing date.
ATTACHMENTS: I. Proposed Resolution
II. Notice to Bidders
PREPARED BY: Matt Jermier
REVIEWED BY:
RESOLUTION 2023-
RESOLUTION ORDERING CONSTRUCTION OF THE
STRATFORD CROSSING PARK, AND FIXING A DATE FOR
HEARING THEREON AND TAKING OF BIDS THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public improvements
described in general as the Stratford Crossing Park; and
WHEREAS, the City has caused to be prepared plans, specifications and form of contract,
together with estimate of cost, which are now on file in the office of the City Clerk for public
inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may be
adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct certain
public improvements described in general as the Stratford Crossing Park, in the manner set forth
in the plans and specifications and form of contract, above referred to, the cost thereof to be paid
in accordance with the provisions as set out in the posted Notice to Bidders and published Notice
of Public Hearing; the public improvements being more generally described as follows:
Construction of a premanufactured kit-built restroom building, including but not
limited to: full restroom, mechanical room, electrical, water, and sanitary
connections, final electrical and plumbing trim out, and all associated finish work
(sealing, caulking, signage, etc).
Site work includes: PCC sidewalk/trail w/ detectable warning plates where shown,
PCC drive and parking with integral curbs, pavement striping, PCC subbase and
integral curbs, PCC beam curbs, PCC basketball court w/ striping, PCC footings,
foundations and stoops as indicated on plans, along with associated earthwork and
aggregate subbase work; parking signs and posts; installation of open-air shelters,
and column wraps on all shade structure and restroom building posts; complete
basketball hoop system; timber bench; landscaping includes evergreen trees,
deciduous overstory and understory trees, shrubs, sod, seeded lawn, and native
seed areas and planting soils; bioretention basin with engineered soil and
aggregates; sediment and erosion control measures shall be installed and
maintained as shown on plans; site utilities include storm sewer, sanitary sewer,
water, and electrical, including connection to existing transformer; electrical work
also includes drive/parking lot light poles and luminaires, and restroom and shade
structure lighting.
Playground equipment, poured in place rubber and playground mulch surfacing
procurement and install is by Owner’s contractor – not in contract. Site
furnishings, with the exception of the timber bench, are by owner.
Section 2.That the amount of the bid security to accompany each bid shall be in an amount
which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a
notice to bidders once in a relevant contractor plan room service with statewide circulation and a
relevant construction lead generating service with statewide circulation and on an internet site
sponsored by either the City or a statewide association that represents the City. Posting shall be
not less than thirteen clear days nor more than forty-five days prior to March 2, 2023, which is
hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such
date.
The City Council hereby delegates to the City Administrator or his designee the duty of
receiving, opening and tabulating bids for construction of the Project. Bids shall be received and
opened as provided in the public notice and the results of the bids shall be considered at the meeting
of this Council on March 20, 2023, at 5:30 P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in a legal newspaper, printed wholly in the English language, published at
least once weekly and having general circulation in this City. Publication shall be not less than
four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public
hearing on the plans, specifications, form of contract and estimate of costs for the project, the
hearing to be at 5:30 P.M. on March 20, 2023.
PASSED AND APPROVED this 6th day of February, 2023.
Mayor
ATTEST:
City Clerk
NOTICE TO BIDDERS
Sealed bids will be received by the City Clerk of the City of Waukee, Iowa, in the City Hall, 230
West Hickman Road, Waukee, Iowa 50263, before 2:00 P.M. on March 2, 2023 for the
following described public improvement:
STRATFORD CROSSING PARK
At the above time and place all bids received by the City will be opened and publicly read. In
addition, interested persons may alternatively attend as follows:
Dial-in: (866) 516-3949
PIN: 5869132#
All bids results will be reported to the Waukee City Council at their meeting on Monday,
March 20, 2023 at 5:30 p.m. at which time the Council may take action on the proposals
submitted or at such time as may then be fixed.
Due to public health concerns and guidance, in accordance with Iowa Code Sections
21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two
different options for public participation: 1) Members of the public wishing to attend in
person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public
wishing to participate electronically may do so via Zoom at the following link or phone
numbers:
https://zoom.us/j/352651371
Meeting ID: 352-651-371
Or by phone:
+1 646-558-8656 or
+1 312-626-6799 or
+1 301-715-8592
In-person meetings are subject to change under certain circumstances, including but not
limited to higher than average participation or changes in health guidelines. If the meeting
shall be held electronically only, notice shall be posted to the City website (Waukee.org) and
City social media. Questions regarding meeting format may also be directed to the City
Clerk’s office at 515-978-7904.
All persons wishing to observe or participate in this meeting may do so via Zoom or
telephone. Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if
you have questions or electronic accessibility issues.
During said hearing, any interested person may participate and/or file objections thereto or
to the cost of the improvements.
A pre-bid meeting will be held at Waukee Public Works, 805 University Avenue, Waukee, IA
50263 on February 16, 2023 @ 2:00pm.
The extent of the work on this project is the furnishing of all labor, equipment, and materials
for the construction of improvements in Waukee generally described as follows:
The Stratford Crossing Park improvements include:
Construction of a premanufactured kit-built restroom building, including but not
limited to: full restroom, mechanical room, electrical, water, and sanitary
connections, final electrical and plumbing trim out, and all associated finish work
(sealing, caulking, signage, etc).
Site work includes: PCC sidewalk/trail w/ detectable warning plates where shown,
PCC drive and parking with integral curbs, pavement striping, PCC subbase and
integral curbs, PCC beam curbs, PCC basketball court w/ striping, PCC footings,
foundations and stoops as indicated on plans, along with associated earthwork and
aggregate subbase work; parking signs and posts; installation of open-air shelters,
and column wraps on all shade structure and restroom building posts; complete
basketball hoop system; timber bench; landscaping includes evergreen trees,
deciduous overstory and understory trees, shrubs, sod, seeded lawn, and native
seed areas and planting soils; bioretention basin with engineered soil and
aggregates; sediment and erosion control measures shall be installed and
maintained as shown on plans; site utilities include storm sewer, sanitary sewer,
water, and electrical, including connection to existing transformer; electrical work
also includes drive/parking lot light poles and luminaires, and restroom and shade
structure lighting.
Playground equipment, poured in place rubber and playground mulch surfacing
procurement and install is by Owner’s contractor – not in contract. Site furnishings,
with the exception of the timber bench, are by owner.
The kinds of materials, estimated quantities, and work to be done for the project on which
bids will be received are as shown on the bid proposal for said project.
All work is to be done in strict compliance with the Plans and Specifications prepared by the
Engineer which have been heretofore approved by the City Council and which are now on
file for public examination in the office of the City Clerk.
All bids shall be made on a form furnished by the City and shall be filed before the time
specified above, in a sealed envelope addressed to the City Clerk of Waukee, Iowa, clearly
stating that the envelope contains a bid on this project.
Each bidder shall accompany its bids with bid security as defined in Iowa Code Section 26.8,
as security that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, in a form acceptable to the City
for the faithful performance of the contract and guaranteeing payment to all persons
supplying labor and/or materials in the execution of the work provided for in the contract, in
an amount equal to 100% of the amount of the contract. Additionally the bidder must
provide the City with a guarantee of maintenance of said improvement for a period of two
(2) years from the time of acceptance by the City. The bidder’s security shall be in an
amount equal to ten percent (10%) of the total amount of the bid and shall be in the form of
a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC
insured bank chartered under the laws of the United States; or a certified share draft drawn
on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on
the form provided in the contract documents with corporate surety satisfactory to the City.
The bid shall contain no condition except as provided in the specifications.
If the bidder fails to execute the contract and to furnish an acceptable performance,
payment, and maintenance bond or provide a Certificate of Insurance within ten (10) days
after acceptance of the bid by the City, the bid security may be forfeited or cashed by the
City as liquidated damages.
By virtue of statutory authority, a preference will be given to products and provisions grown
and produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against
a nonresident bidder from a state or foreign country if that state or foreign country gives or
requires any preference to bidders from that state or foreign country, including but not
limited to any preference to bidders, the imposition of any type of labor force preference, or
any other form of preferential treatment to bidders or laborers from that state or foreign
country. The preference allowed shall be equal to the preference given or required by the
state or foreign country in which the nonresident bidder is a resident. In the instance of a
resident labor force preference, a nonresident bidder shall apply the same resident labor
force preference to a public improvement in this state as would be required in the
construction of a public improvement by the state or foreign country in which the
nonresident bidder is a resident.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid
being deemed nonresponsive and rejected.
A sales tax exemption certificate will be available for all material purchased for
incorporation in the project.
Work on said project shall commence within ten (10) days of a written notice to proceed and
shall be completed by: September 15, 2023.
The duration of the work is critical to the project so as to minimize damage to other streets
and public infrastructure and the disruption associated with the project to the public.
Damages in the amount of seven hundred and fifty ($750.00) per calendar day will be
assessed for each day the work shall remain uncompleted after the end of the contract
period at the sole discretion of the City which at the option of the City may be deducted
from any retainage prior to release, the final payment to contractor, or through the
commencement of a cause of action by the City, in the City’s sole discretion. The selection by
the City of any particular course of action hereunder is not exclusive and shall not preclude
the pursuit of additional remedies by the City. In the event the City institutes legal
proceedings, the Contractor shall be responsible for any and all attorney’s fees and
expenses.
Payment for the work will be made by the City in cash from such funds as may be legally
available including cash on hand, proceeds from the sale and issuance of General Obligation
Bonds and such other funds including the proceeds from the sale and issuance of such other
bonds as may lawfully be issued as the City Council may at its sole discretion determine and
provide.
Payment to the Contractor will be on the basis of monthly estimates equivalent to ninety-
five percent (95%) of the contract value of the work completed and payments made to
material suppliers for materials ordered specifically for the project or delivered to the site
during the preceding calendar month. Estimates will be prepared on the first day of each
month by the Contractor, subject to the approval of the Engineer. Such monthly payments
shall in no way be construed as an act of acceptance for any part of the work partially or
totally completed. Final payment by the City will be made in accordance with Iowa statutes
and the contract documents.
Bidding forms may be obtained from Beeline and Blue’s ePlanroom at
https://www.beelineplanroom.com. Electronic copies of Plans and Specifications and
contract documents are available for download at the same link for no cost. Project
information and plan holder information is also available for no cost at the same link.
Downloads of the documents require the user to register for a free membership at
https://www.beelineplanroom.com. Please contact Beeline and Blue at (515) 244-1611 for
assistance in free membership registration, downloading and working with this digital
project information.
11x17 (not to scale) black and white paper copies of the Plans and 8.5x11 black and white
paper copies of the Specifications and contract documents can also be obtained at no cost
when picked up by the prospective bidder from Beeline and Blue, 2507 Ingersoll Ave, Des
Moines, IA 50312, (515) 244-1611. If prospective bidder chooses to have hard copies mailed,
cost of shipping will be at their own expense.
The City reserves the right to reject any and/or all bids and to waive any and/or all
technicalities and/or all irregularities.
CITY OF WAUKEE, IOWA
____________________________
Courtney Clarke, Mayor
ATTEST:
__________________________________
Rebecca D. Schuett, City Clerk