HomeMy WebLinkAbout2023-04-03 J01H_02 Hickman Rd and 161st St-SE Legacy Pointe Blvd Phase 1_Set PHAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: April 3, 2023
AGENDA ITEM:Consideration of approval of a resolution ordering construction of the
Hickman Road/161st Street Improvements Phase 1 Project and fixing a
date for hearing thereon and taking bids therefor
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The Hickman Road/161st Street Improvements Phase
1 Project includes all materials, equipment, transportation and labor necessary to lengthen PCC left
turn lanes, reconstruct trail and pedestrian ramps, and construct a traffic signal at the intersection.
Project items include subgrade preparation and treatment, PCC roadway paving and sidewalk/trail
ramp paving, pavement markings, traffic signalization, traffic control and construction of median
at driveway east of project intersection. Specific project location along with the kind and
approximate quantity of materials to be used shall be as set forth in the Plans and Specifications.
This project is part of the draft FY 2024-28 CIP with a total project budget of $375,00. The
project schedule is currently set to take bids on April 18, 2023 with report of bids to occur at the
May 1, 2023 regular City Council meeting.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution
ATTACHMENTS: I. Notice of Public Hearing
II. Resolution
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1H2
RESOLUTION 2023-
RESOLUTION ORDERING CONSTRUCTION OF THE
HICKMAN ROAD (US 6) & 161ST STREET/SE LEGACY
POINTE BLVD INTERSECTION IMPROVEMENTS (PHASE 1),
AND FIXING A DATE FOR HEARING THEREON AND
TAKING OF BIDS THEREFOR
WHEREAS, it is deemed advisable and necessary to construct certain public improvements
as joint project with the City of Clive described in general as the Hickman Road (US 6) & 161st
Street/SE Legacy Pointe Blvd Intersection Improvements (Phase 1); and
WHEREAS, the City of Clive will serve as the lead agency for the Project and will enter
into the construction contract for the Project; and
WHEREAS, the City of Clive has caused to be prepared plans, specifications and form of
contract, together with estimate of cost, which are now on file in the office of the Waukee City
Clerk for public inspection, for the construction of the public improvements; and
WHEREAS, the plans, specifications and form of contract are deemed suitable for the
making of the public improvements; and
WHEREAS, final grades have been established by ordinance, consistent with the plans for
all street improvements included in the proposed construction; and
WHEREAS, before the plans, specifications, form of contract and estimate of cost may be
adopted, and a contract for the construction of the public improvements is entered into, it is
necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That it is hereby determined that it is necessary and advisable to construct certain
public improvements described in general as the Hickman Road (US 6) & 161st Street/SE Legacy
Pointe Blvd Intersection Improvements (Phase 1), in the manner set forth in the plans and
specifications and form of contract, above referred to, the cost thereof to be paid in accordance
with the provisions as set out in the posted Notice to Bidders and published Notice of Public
Hearing; the public improvements being more generally described as follows:
This project includes all materials, equipment, transportation and labor necessary
to lengthen PCC left turn lanes, reconstruct trail and pedestrian ramps, and
construct a traffic signal at the intersection. Project items include subgrade
preparation and treatment, PCC roadway paving and sidewalk/trail ramp paving,
pavement markings, traffic signalization, traffic control and construction of median
at driveway east of project intersection. Specific project location along with the
kind and approximate quantity of materials to be used shall be as set forth in the
Plans and Specifications.
Section 2.That the amount of the bid security to accompany each bid shall be in an amount
which shall conform to the provisions of the notice to bidders approved as a part of the
specifications.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a
notice to bidders once in a relevant contractor plan room service with statewide circulation and a
relevant construction lead generating service with statewide circulation and on an internet site
sponsored by either the City or a statewide association that represents the City. Posting shall be
not less than thirteen clear days nor more than forty-five days prior to April 18, 2023, which is
hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such
date.
The City Council hereby delegates to the designated representative for the City of Clive,
as determined by the City Council of the City of Clive the duty of receiving, opening and tabulating
bids for construction of the Project. Bids shall be received and opened as provided in the public
notice and the results of the bids shall be considered at the meeting of this Council on May 1, 2023,
at 5:30 P.M.
BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish
notice of hearing once in a legal newspaper, printed wholly in the English language, published at
least once weekly and having general circulation in this City. Publication shall be not less than
four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public
hearing on the plans, specifications, form of contract and estimate of costs for the project, the
hearing to be at 5:30 P.M. on May 1, 2023.
PASSED AND APPROVED this 3rd day of April, 2023.
Mayor
ATTEST:
City Clerk
NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING
CITY OF CLIVE AND CITY OF WAUKEE
HICKMAN ROAD (US 6) & 161ST STREET/SE LEGACY POINTE BLVD INTERSECTION IMPROVEMENTS –
PHASE 1
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as
stated below must be filed before 2:00 p.m. on April 18, 2023 in the office of the City Clerk, Clive City Hall,
1900 NW 114th Street, Clive, Iowa 50325-7077
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and
bids tabulated at 2:00 p.m. on April 18, 2023, in the Council Chambers of the Clive City Hall, 1900 NW 114th
Street, Clive, Iowa, for consideration by the Clive City Council at its meeting at 6:00 p.m. on April 27, 2023
in the Council Chambers of Clive City Hall, 1900 NW 114th Street, Clive, Iowa. Bids will be presented for
consideration by the Waukee City Council at its meeting at 5:30 p.m. in the Council Chambers of the Waukee
City Hall, at 230 Hickman Road, Waukee, Iowa on May 1, 2023. The City of Clive and City of Waukee
reserve the right to reject any and all bids.
The City of Clive in accordance with Title VI of the Civil Rights Act of 1964, Stat. 252, 42 U.S.C. 2000d to
2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation
issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract
entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, sex, age, or disability in consideration for award.
Time for Commencement and Completion of Work. Work on the improvements shall commence on or
before the late start date of July 1, 2023. Work shall be substantially completed on or before December 15,
2023, including all pavement/trail/median work and all underground signal (cabinet/pole foundations,
conduits, and handholes) work. Signals shall be activated on or before March 31, 2024. Liquidated damages
for noncompliance with said completion provisions will be assessed at the rate of Five Hundred Dollars
($500.00) for each calendar day thereafter that the work remains incomplete.
Bid Security. Each bidder shall accompany its bid with bid security as defined in Section 26.8 of the Iowa
Code and as outlined in the Instruction to Bidders in an amount equal to Ten (10) percent of the total bid
amount.
Contract Documents. Copies of the contract documents are available from the Public Works Department,
may be examined at the Public Works Facility, 2123 NW 111th Street, Clive, Iowa or received electronically
by emailing Jim Hagelie (jhagelie@cityofclive.com). Copies shall be available at no cost. Project documents
will be on file for inspection at the following offices after issuance date:
Construction Update Plan Room Network Dodge Data & Analytics
Des Moines Office 3315 Central Avenue
221 Park Street Hot Springs, AR 71913
Des Moines, IA 50303 1-800-328-4542 Ext. 3628
(515) 288-8904 or 1-800-362-2578
To become an official plan holder and receive any addendums, email Jim Hagelie (jhagelie@cityofclive.com)
to receive continued communications regarding this project.
Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement. A public hearing
will be held by the Clive City Council on the proposed contract documents (plans, specifications and form of
contract) and estimated cost for the improvements, as bid by the selected bidder, at its meeting at 6:00 pm on
April 27, 2023, in said Council Chambers of the City Hall, 1900 NW 114th Street, Clive, Iowa. City Council
meetings are available in a virtual format besides in person. Virtual meeting information will be posted with
the agenda for the April 27th, 2023, meeting at https://www.cityofclive.com/.
A public hearing will be held by the Waukee City Council on the proposed contract documents (plans,
specifications and form of contract) and estimated cost for the improvements, as bid by the selected bidder, at
its meeting at 5:30 pm on May 1, 2023, in said Council Chambers of the City Hall, 230 Hickman Road,
Waukee, Iowa. Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b)
and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public
participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at
Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the
following link or phone numbers:
https://zoom.us/j/352651371
Meeting ID: 352-651-371
Or by phone:
+1 646-558-8656 or
+1 312-626-6799 or
+1 301-715-8592
In-person meetings are subject to change under certain circumstances, including but not limited to higher than
average participation or changes in health guidelines. If the meeting shall be held electronically only, notice
shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format
may also be directed to the City Clerk’s office at 515-978-7904.
All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact
the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have questions or electronic accessibility
issues.
Preference of Products and Labor. Preference shall be given to domestic construction materials by the
contractor, subcontractors, material, men and suppliers in performance of the contract and, further, by virtue
of statutory authority, preference will be given to products and provisions grown and coal produced within
the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Resident Bidder Preference Law. Iowa Code 73A.21 outlines the reciprocal resident bidder and labor
force preference statute. The Iowa Department of Labor (DOL) has adopted administrative rules to enforce
this law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being
deemed nonresponsive and rejected.
Sales Tax. The bidder shall not include sales tax in the bid. The City of Clive will distribute tax exemption
certificates and authorization letters to the Contractor and all Subcontractors who are identified. The
Contractor and Subcontractors may make copies of the tax exemption certificates and provide a copy to each
supplier providing construction materials. These tax exemption certificates and authorization letters are
applicable only for this specific project under the Contract.
General Nature of Public Improvement. This project includes all materials, equipment, transportation and
labor necessary to lengthen PCC left turn lanes, reconstruct trail and pedestrian ramps, and construct a traffic
signal at the intersection. Project items include subgrade preparation and treatment, PCC roadway paving and
sidewalk/trail ramp paving, pavement markings, traffic signalization, traffic control and construction of
median at driveway east of project intersection. Specific project location along with the kind and approximate
quantity of materials to be used shall be as set forth in the Plans and Specifications.
This notice is given by authority of the Cities of Clive and Waukee.
_______________________________________
Matthew D. Graham, Clive City Clerk
_______________________________________
Rebecca D. Schuett, Waukee City Clerk