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Home My WebLink About2023-05-01 J01C_02 Receipt-File_Vehicle Purchase_PW Tractor and WingAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: Mat 1, 2023 AGENDA ITEM:Consideration approval of Receipt and File of the purchase of a John Deere 5100E Tractor and FC10R Flex Wing Mower from Van Wall Equipment Inc. FORMAT:Receipt/File SYNOPSIS INCLUDING PRO & CON: This is a new purchase for a scheduled replacement IN FY 24 for a 2012 5065M tractor and 2010 flex wing mower used to mow rural paved and gravel sections of roadway. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $53,499.54 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the purchase order from Van Wall Equipment ATTACHMENTS: I. Quote Summary from Van Wall Equipment PREPARED BY:Beth Richardson REVIEWED BY: Tim Royer TLR PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: J1C2 Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address (no PO box) Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Daniel Crank Van-Wall Equipment, Inc. 22728 141st Drive Perry,IA 50220 Tel: 800-568-2381 Fax: 515-465-2537 Email:daniel.crank@vanwall.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Van-Wall Equipment, Inc. 22728 141st Drive Perry, IA 50220 800-568-2381 mailbot.jd@vanwall.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: CITY OF WAUKEE 33082 UTE AVEWAUKEE, IA 50263Business: 515-987-1911 Delivering Dealer: Van-Wall Equipment, Inc.Daniel Crank22728 141st DrivePerry, IA 50220 Phone: 800-568-2381daniel.crank@vanwall.com Quote ID:28568722 10 April 2023 24 April 2023 Created On: Last Modified On: Expiration Date:10 May 2023 Equipment Summary Suggested List Selling Price Qty Extended 2023 JOHN DEERE 5100E CAB TRACTOR FT4 - 1P05100EPP6073061 $ 83,232.52 $ 67,418.34 X 1 =$ 67,418.34 Contract: IA NASPO MA22136 (PG AN CG 22) Price Effective Date: JOHN DEERE FC10R Flex Wing Rotary Cutter $ 30,370.00 $ 23,081.20 X 1 =$ 23,081.20 Contract: IA NASPO MA22136 (PG AN CG 22) Price Effective Date: April 23, 2023 Equipment Total $ 90,499.54 Trade In Summary Qty Each Extended 2010 JOHN DEERE CX15 - P0CX15G008827 1 $ 8,000.00 $ 8,000.00 PayOff $ 0.00 Total Trade Allowance $ 8,000.00 2012 JOHN DEERE 5065M - 1LV5065MTCJ443791 1 $ 27,000.00 $ 27,000.00 PayOff $ 0.00 Total Trade Allowance $ 27,000.00 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Van-Wall Equipment, Inc. 22728 141st Drive Perry, IA 50220 800-568-2381 mailbot.jd@vanwall.com Confidential Salesperson : X ______________Accepted By : X ______________ ERSKINE 780FM - 12841 1 $ 2,000.00 $ 2,000.00 PayOff $ 0.00 Total Trade Allowance $ 2,000.00 Trade In Total $ 37,000.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 90,499.54 Trade In $ (37,000.00) SubTotal $ 53,499.54 Est. Service Agreement Tax $ 0.00 Total $ 53,499.54 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 53,499.54 Quote Id: 28568722 Customer Name:CITY OF WAUKEE Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Van-Wall Equipment, Inc. 22728 141st Drive Perry, IA 50220 800-568-2381 mailbot.jd@vanwall.com 2023 JOHN DEERE 5100E CAB TRACTOR FT4 - 1P05100EPP6073061 Hours:0 Stock Number:836642 Contract:IA NASPO MA22136 (PG AN CG 22) Price Effective Date: Suggested List * $ 83,232.52 Selling Price * $ 67,418.34 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 697SP JOHN DEERE 5100E TRACTOR CAB 1 $ 76,482.00 19.00 $ 14,531.58 $ 61,950.42 $ 61,950.42 Standard Options - Per Unit 182A LESS AUTOTRAC/ GREENSTAR HAR. 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 183A JDLINK CAPABLE 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 0202 UNITED STATES COUNTRY 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 0409 5E FT4 PR ENGLISH OM 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 0500 LESS PACKAGE 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 1383 5E FT4 24/12 TRANSMISSION 1 $ 1,809.00 19.00 $ 343.71 $ 1,465.29 $ 1,465.29 1725 LOADER PREP PACKAGE 1 $ 2,041.00 19.00 $ 387.79 $ 1,653.21 $ 1,653.21 1950 LESS APPLICATION 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 2050 5E FT4 CAB STD 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 2120 AIR SUSPENSION SEAT 1 $ 871.00 19.00 $ 165.49 $ 705.51 $ 705.51 3025 EXHAUST CORNER POST CAB 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 3320 DUAL REAR SCV 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 3420 DUAL MID SCV 1 $ 1,524.00 19.00 $ 289.56 $ 1,234.44 $ 1,234.44 5112 18.4-30 IN.8PR R1BIAS 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 6040 FRONT AXLE MFWD 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 6118 12.4-24 IN.8PR R1BIAS 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 6,245.00 $ 1,186.55 $ 5,058.45 $ 5,058.45 Technology Options/Non-Contract/Open Market 1880 LESS RECEIVER 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 1900 LESS DISPLAY 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 Technology Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Non-Contract/Open Market Quote Id: 28568722 Customer Name:CITY OF WAUKEE Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Van-Wall Equipment, Inc. 22728 141st Drive Perry, IA 50220 800-568-2381 mailbot.jd@vanwall.com DZ102076 Engine Block Heater (120V)1 $ 164.52 19.00 $ 31.26 $ 133.26 $ 133.26 R213907 Weight, rear wheel - 43.09 kg (95 lb) 2 $ 170.50 19.00 $ 32.40 $ 276.20 $ 276.20 Dealer Attachments Total $ 505.52 $ 96.06 $ 409.46 $ 409.46 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 83,232.52 $ 15,814.19 $ 67,418.33 $ 67,418.33 JOHN DEERE FC10R Flex Wing Rotary Cutter Equipment Notes: Hours: Stock Number: Contract:IA NASPO MA22136 (PG AN CG 22) Price Effective Date:April 23, 2023 Suggested List * $ 30,370.00 Selling Price * $ 23,081.20 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 22E0P FC10R Flex Wing Rotary Cutter 1 $ 29,969.00 24.00 $ 7,192.56 $ 22,776.44 $ 22,776.44 Standard Options - Per Unit 0202 United States 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1210 Torsional Suspension 1 $ 401.00 24.00 $ 96.24 $ 304.76 $ 304.76 3036 5 Foam-Filled Tires - (Double center, single on wing) - Severe duty ag tires 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 3511 540 RPM Driveline - Cat 6 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 5120 Ball Type Hitch 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 5280 Rigid Casting Tongue 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 401.00 $ 96.24 $ 304.76 $ 304.76 Total Selling Price $ 30,370.00 $ 7,288.80 $ 23,081.20 $ 23,081.20 Quote Id: 28568722 Customer Name:CITY OF WAUKEE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Trade-in Confidential 2010 JOHN DEERE CX15 SN# P0CX15G008827 Machine Details Description Net Trade Value 2010 JOHN DEERE CX15 $ 8,000.00 SN# P0CX15G008827 Your Trade In Description Total $ 8,000.00 Warranty Coverage BASIC WARRANTY BASIC 12M 07-Jun-2011 0 LIMITED BASIC 36 MONTH LIMITED BASIC 06-Jun-2013 0 2012 JOHN DEERE 5065M SN# 1LV5065MTCJ443791 Machine Details Description Net Trade Value 2012 JOHN DEERE 5065M $ 27,000.00 SN# 1LV5065MTCJ443791 Stock Number : Your Trade In Description Additional Options Hour Meter Reading 2220 PayOff $ 0.00 Total $ 27,000.00 Quote Id: 28568722 Customer Name:CITY OF WAUKEE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Trade-in Confidential Original Factory Build Codes 6111 11.2-24 6PR R1 FR 3020 EXHAUST VERTICAL 2050 CAB STANDARD 5121 16.9-30 6PR R1 TL FS RE 4010 MECHANICAL HITCH 1380 16/16 PR TRANS W/O CREEP 6040 4WD FRONT AXLE 0409 ENGLISH OM 3320 DUAL REAR SCV 8955 FRONT WEIGHT 3400 LESS MID SCV 2400 LESS INSTRUCTIONAL SEAT Warranty Coverage BASIC WARRANTY BASIC 24M/2000H 23-Jun-2014 0 LIMITED BASIC LIMITED BASIC 36 MONTHS / 2000 HOURS 23-Jun-2015 0 EMISSIONS WARRANTY EMISSION 60M/3000H 23-Jun-2017 0 ERSKINE 780FM SN# 12841 Machine Details Description Net Trade Value ERSKINE 780FM $ 2,000.00 SN# 12841 Stock Number : Your Trade In Description PayOff $ 0.00 Total $ 2,000.00 Quote Id: 28568722 Customer Name:CITY OF WAUKEE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Trade-in Confidential