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Home My WebLink About2023-05-01 J01G_02 Ute Ave Resurfacing_Set PH, Ratify Dallas Co Bid LettingAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 1, 2023 AGENDA ITEM:Consideration of approval of a resolution ordering construction of the Ute Avenue Resurfacing Project, and ratifying, confirming and approving deadline for submission of bids and fixing a date for hearing thereon and taking of bids therefor FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The project includes furnishing of labor, materials, and equipment necessary for construction of an HMA overlay on Ute Avenue from I-80 Eastbound On/Off Ramps to County Road F-90 in Booneville. Project items include modified subbase, granular shoulders, base widening, pavement scarification, intermediate and surface course hot mix asphalt, asphalt binder, shoulder subdrain, painted pavement markings and symbols, traffic control, flaggers, pilot cars and other miscellaneous items including to complete the project. This project is part of the approved FY 2024-28 CIP with a total project budget of $300,000. Dallas County has taken bids for this project on April 27, 2023 and results of those bids will be reported at the May 15, 2023 Waukee City Council meeting. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution ATTACHMENTS: I. Resolution PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: J1G2 RESOLUTION 2023- RESOLUTION ORDERING CONSTRUCTION OF THE UTE AVENUE RESURFACING, AND RATIFYING, CONFIRMING AND APPROVING DEADLINE FOR SUBMISSION OF BIDS AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR WHEREAS, it is deemed advisable and necessary to construct certain public improvements described in general as the Ute Avenue Resurfacing; and WHEREAS, Dallas County will serve as the lead agency for the Project and will enter into the construction contract for the Project; and WHEREAS, Dallas County and the City of Waukee have agreed to divide the actual construction costs of the Project, with the City paying its share of the estimated cost upon request for reimbursement made by the County Engineer at Project completion intervals deemed mutually appropriate; and WHEREAS, Dallas County has caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the Waukee City Clerk for public inspection, for the construction of the public improvements; and WHEREAS, the plans, specifications and form of contract are deemed suitable for the making of the public improvements; and WHEREAS, final grades have been established by ordinance, consistent with the plans for all street improvements included in the proposed construction; and WHEREAS, on April 27, 2023, at 10:00 a.m., following advertisement for bids by the County, the County Engineer received, opened and tabulated bids for construction of the Project as provided in the public notice; and WHEREAS, before the plans, specifications, form of contract and estimate of cost may be adopted, and a contract for the construction of the public improvements is entered into, it is necessary for the City to hold a public hearing and to consider ratification of the bid letting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That it is hereby determined that it is necessary and advisable to construct certain public improvements described in general as the Ute Avenue Resurfacing, in the manner set forth in the plans and specifications and form of contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out in the Notice to Bidders; the public improvements being more generally described as follows: ITEM UNIT QUANTITY EXCAVATION, CLASS 13, WASTE CY 134.9 MODIFIED SUBBASE CY 367.0 GRANULAR SHOULDERS, TYPE A TON 1444.7 EXCAVATION, CLASS 13, FOR WIDENING CY 734.2 BASE WIDENING, 4 IN. HOT MIX ASPHALT MIXTURE SY 2202.4 PAVEMENT SCARIFICATION SY 35988.7 HOT MIX ASPHALT STANDARD TRAFFIC, INTERMEDIATE COURSE 1/2 IN. MIX TON 3638.9 HOT MIX ASPHALT HIGH TRAFFIC, SURFACE COURSE, 1/2 IN. MIX, NO SPECIAL FRICTION REQUIREMENT TON 3099.0 ASPHALT BINDER, PG 58-28S, STANDARD TRAFFIC TON 218.4 ASPHALT BINDER, PG 58-28H, HIGH TRAFFIC TON 185.9 FABRIC REINFORCEMENT SY 2936.4 HOT MIX ASPHALT PAVEMENT SAMPLES LS 1.00 PAYMENT ADJUSTMENT INCENTIVE/ DISINCENTIVE FOR HMA PAVEMENT SMOOTHNESS (BY SCHEDULE) EACH 8525 SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN. DIA. LF 4554.7 SUBDRAIN OUTLET, 500-10 EACH 10 PAINTED PAVEMENT MARKINGS, WATERBORNE OR SOLVENT-BASED STA 517.18 PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT-BASED EACH 1 SAFETY CLOSURE EACH 3 TRAFFIC CONTROL LS 1.00 FLAGGERS EACH 40 PILOT CARS EACH 20 PORTABLE DYNAMIC MESSAGE SIGN (PDMS) CDAY 26 MOBILIZATION LS 1.00 Section 2.That the actions of Dallas County in setting a date for the receipt of bids before 10:00 A.M. on April 27, 2023 are hereby ratified, confirmed, and approved. Section 3.That the actions of the County Auditor of Dallas County in advertising for bids are hereby ratified, confirmed, and approved. Section 4.That the Dallas County Engineer is hereby ratified and adopted as the designated representative to perform the duty of receiving, opening and tabulating bids for construction of the Project as provided in the public notice and his actions taken in doing so on April 27, 2023, are hereby ratified, confirmed and approved. The results of the bids shall be considered at the meeting of this Council on May 15, 2023 at 5:30 P.M. Section 5.That the City Clerk be and is hereby directed to publish notice of hearing once in a legal newspaper, printed wholly in the English language, published at least once weekly and having general circulation in this City. Publication shall be not less than four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and estimate of costs for the project, the hearing to be at 5:30 P.M. on May 15, 2023. PASSED AND APPROVED this 1st day of May, 2023. Mayor ATTEST: City Clerk NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING ON PLANS AND SPECIFICATIONS, PROPOSED FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF UTE AVENUE RESURFACING FOR THE CITY OF WAUKEE, IOWA. The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans, Specifications, Form of Contract and Estimate of Costs for the construction of the above referenced public improvements at 5:30 P.M. on May 15, 2023. At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements. The work to be done is as follows: UTE AVENUE RESURFACING – JOINT PROJECT WITH DALLAS COUNTY, IOWA ITEM UNIT QUANTITY EXCAVATION, CLASS 13, WASTE CY 134.9 MODIFIED SUBBASE CY 367.0 GRANULAR SHOULDERS, TYPE A TON 1444.7 EXCAVATION, CLASS 13, FOR WIDENING CY 734.2 BASE WIDENING, 4 IN. HOT MIX ASPHALT MIXTURE SY 2202.4 PAVEMENT SCARIFICATION SY 35988.7 HOT MIX ASPHALT STANDARD TRAFFIC, INTERMEDIATE COURSE 1/2 IN. MIX TON 3638.9 HOT MIX ASPHALT HIGH TRAFFIC, SURFACE COURSE, 1/2 IN. MIX, NO SPECIAL FRICTION REQUIREMENT TON 3099.0 ASPHALT BINDER, PG 58-28S, STANDARD TRAFFIC TON 218.4 ASPHALT BINDER, PG 58-28H, HIGH TRAFFIC TON 185.9 FABRIC REINFORCEMENT SY 2936.4 HOT MIX ASPHALT PAVEMENT SAMPLES LS 1.00 PAYMENT ADJUSTMENT INCENTIVE/ DISINCENTIVE FOR HMA PAVEMENT SMOOTHNESS (BY SCHEDULE) EACH 8525 SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN. DIA. LF 4554.7 SUBDRAIN OUTLET, 500-10 EACH 10 PAINTED PAVEMENT MARKINGS, WATERBORNE OR SOLVENT-BASED STA 517.18 PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT-BASED EACH 1 SAFETY CLOSURE EACH 3 TRAFFIC CONTROL LS 1.00 FLAGGERS EACH 40 PILOT CARS EACH 20 PORTABLE DYNAMIC MESSAGE SIGN (PDMS) CDAY 26 MOBILIZATION LS 1.00 The Ute Avenue Resurfacing will be located on Ute Avenue from the Eastbound On/Off Ramps of the I-80 and Ute Avenue Interchange in Waukee to County Road F-90 in Dallas County. Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have questions or electronic accessibility issues. This notice is given by order of the Council of the City of Waukee, Iowa. CITY OF WAUKEE, IOWA Courtney Clarke, Mayor ATTEST: Rebecca D. Schuett, City Clerk