HomeMy WebLinkAbout2023-07-10 J01L Elected Official Smart Phones Policy AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: July 10, 2023
AGENDA ITEM: Consideration of approval of a resolution approving City Issued Smart
Phone Policy for Elected Officials.
FORMAT: Consent Agenda
SYNOPSIS INCLUDING PRO & CON: In order to improve internal controls with our email
and server systems and to create separation between official city business and personal business,
it is recommended that the Mayor and City Council Members be issued City owned smart phones
for official public business.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution
ATTACHMENTS: I. Proposed Resolution
PREPARED BY: Brad Deets, City Administrator
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
J1L
THE CITY OF WAUKEE, IOWA
RESOLUTION 2023-
CITY ISSUED SMART PHONE POLICY FOR ELECTED OFFICIALS
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized
Municipal Organization; AND,
WHEREAS, it is recognized that the Waukee Mayor and City Council should be readily
accessible to the public and have access to forms of communication including phone, text or
email as well as access to online documents and information; AND,
WHEREAS, in order to separate Mayor and City Council business from personal business, it
is desirable for the Mayor and City Council Members to be issued City owned smartphone
devices for city business use only; AND,
WHEREAS, the Mayor and City Council acknowledge and agree that all voice calls, data,
metadata, emails, texts and any other applicable forms of communication done on a City
owned smartphone are public records and are subject to relevant provisions of Chapter 22 of
the Iowa State Code, as amended from time to time; AND,
WHEREAS, the Mayor and City Council are expected to protect all City owned equipment
from loss, damage or theft and will be responsible for the good care and maintenance of the
smart phone they are assigned, and will be responsible for all repair and replacement costs,
beyond normal wear and tear, that may occur while in their possession; AND,
WHEREAS, upon leaving office, the Mayor and City Council shall be required to return all
city issued equipment including smartphones for redistribution by the City.
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that the City
shall purchase and distribute smartphones to the Mayor and City Council for official City
business purposes only.
Passed by the City Council of the City of Waukee, Iowa, and approved this the 10th day of July
2023.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
ROLL CALL VOTE AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair