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Home My WebLink About2023-07-24 I01E_03 Professional Consulting Svcs Agr Amendment 3, PW Site Expansion Phase 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: July 24, 2023 AGENDA ITEM:Consideration of approval of a resolution approving Third Amendment to Agreement for Professional Consulting Services with Farnsworth Group [Waukee Public Works Site Expansion Phase 1] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The original agreement was approved by City Council on November 18, 2019. Amendment No. 1 was approved on October 19, 2020 and Amendment No. 2 approved on October 18, 2021. Amendment No. 3 is due to the need to adjust the locations of several exhaust fans which resulted in the need to make a deeper shroud for two (2) of the exhaust fans. This resulted in an additional cost to the City as shown on Core Construction’s Change Order Request 14 in the amount of $2,609.25 to refabricate the two (2) new deeper shrouds. Farnsworth Group has proposed a decrease in the design fee of $2,610.00 to cover this additional cost incurred by the City. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Decrease in the design fee of $2,610.00 to cover additional cost incurred by the City. Total contract amount will be $305,275.00 after the $2,610.00 reduction. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Resolution and Agreement. ATTACHMENTS: I. Resolution II. Engineering Services Amendment No. 3 PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK I1E3 THE CITY OF WAUKEE, IOWA RESOLUTION 2023- APPROVING AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH FARNSWORTH GROUP [WAUKEE PUBLIC WORKS SITE EXPANSION PHASE 1] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, on November 18, 2019 (Resolution #19-429), the Waukee City Council approved an agreement for professional consulting services with Farnsworth Group; and on October 19, 2020, Amendment No. 1 to that agreement was approved (Resolution #2020-403); and on October, 18, 2021 Amendment No. 2 to that agreement was approved (Resolution #2021-442), all related to the Waukee Public Works Site Expansion Phase 1 Project; AND, WHEREAS, the Farnsworth Group proposes a third amendment to the agreement with the City of Waukee for the Waukee Public Works Site Expansion -Phase 1 for adjusted locations of several exhaust fans which resulted in the need to make a deeper shroud for two (2) of the exhaust fans; AND, WHEREAS, this resulted in an additional cost to the City of Waukee per the Prime Contractor’s (Core Construction) Change Order Request 14 in the amount of $2,609.25 to refabricate the two (2) new deeper shrouds; AND, WHEREAS, Farnsworth Group proposes a decrease in the design fee of $2,610 to cover this additional cost incurred by the City of Waukee, NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 24th day of July, 2023, that it hereby approves the Third Amendment to Agreement for Professional Consulting Services with Farnsworth Group [Waukee Public Works Site Expansion Phase 1]. ____________________________ Attest:Courtney Clarke, Mayor ___________________________________ Rebecca D. Schuett, City Clerk ROLL CALL VOTE AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS 14225 University Avenue, Suite 110 Waukee, Iowa 50263 p 515.225.3469 www.f-w.com July 17, 2023 Waukee Public Works 805 University Avenue Waukee, IA 50263 Attn: Rudy Koester, Public Works Director Re: Owner/Architect Agreement – Third Amendment Waukee Public Works – Site Expansion Phase 1 Dear Rudy: We are proposing an amendment to the Owner/Architect Agreement for the Waukee Public Works Site Expansion – Phase 1. Per our previous discussions we adjusted the locations of several exhaust fans which resulted in the need to make a deeper shroud for two (2) of the exhaust fans. This resulted in an additional cost to the City of Waukee, Core Construction’s COR-14 in the amount of $2,609.25 to re- fabricate the two (2) new deeper shrouds. Therefore, we propose a decrease in the design fee of $2,610 ($295,385 – $2,610 = $292,775) to cover this additional cost incurred by the City of Waukee. We request the following revisions to the original agreement, dated 18th day of November 2019, and the First Amendment, dated September 15, 2020, and the Second Amendment, dated October 4, 2021: 3. COMPENSATION: Revise paragraph to read as follows: A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following lump sum of $292,775, excluding any authorized reimbursable expenses, as set forth in Exhibit D. Total Reimbursable Expenses: $12,500 Total Fee including reimbursable expenses: $305,275 Delete the COMPENSATION article listed in the Second Amendment, dated October 4, 2021. If you agree with the revisions noted above, then please have the mayor or another authorized person sign on the line below. Attached is a copy of the original agreement, the First Amendment, and the Second Amendment. Waukee Public Works July 17, 2023 Page 2 of 2 Sincerely, FARNSWORTH GROUP, INC. CITY OF WAUKEE Kristofer J. Orth, AIA Courtney Clarke Architecture Principal Mayor Enclosures: COR-14 3-2-23 Kristofer Orth 14225 University Ave, Suite 110 Waukee IA 50263 RE: 21114 Waukee Public Works-Site Expansion Phase 1 COR-14 Dear Kristofer: Core proposes the following as a change in the Work: Make a deeper shroud for 2 exhaust fans Proposed change in contract sum ADD $2609.25 if approved by 3-10-23. Proposed change in schedule 00 days if approved by 3-10-23 Should approval be granted after this deadline, the schedule shall be extended further beyond the proposed change the same number of days. An estimate and back up is attached. Please review and authorize one of the actions below. If you have any questions, please contact me at your earliest convenience. Thank you. Sincerely, Jeremy Roush Project Manager Cc: Sasha Daljevic Rudy Koester Sara Kappos □ Approved, incorporate change immediately □ Pending, continue work per current contract □ Pending, stop affected work until action taken (hold time past deadline above will be added to the proposed change in schedule) □ Rejected The above action is authorized below by a duly authorized representative of the Owner and Architect: Owner: Architect: Signature ___________________________________ Signature ___________________________________ Name ______________________________________ Name ______________________________________ Title ________________________________________ Title ________________________________________ Date _______________________________________ Date _______________________________________ COR #014 Core Structural Services, LLC 3093 NW Prairie Lane Des Moines, IA 50313 (515) 987-6830 Office (515) 987-6830 Fax TO: Farnsworth Group PROJECT NAME: 14225 University Ave Suite 110 PROJECT NUMBER: Waukee IA 50263 SUBJECT: FROM: ATTN: Kristofer Orth DATE: Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 220000.005 Fabricate a Deeper weather hood Young $ 1.00 $ 1.00 $ 2,450.00 $ 2,450.00 Subtotal -$ -$ -$ 2,450.00$ 2,450.00$ Small Tools Allowance 0.00% Warranty 0.00% 0.00% 0.00% 0.00% Overhead & Profit 0.00% 0.00% 0.00% 5.00% $ 122.50 $ 122.50 Bond 1.50% 1.50% 1.50% 1.50% $ 36.75 $ 36.75 The Contract Schedule will Increase / Decrease by: days TOTAL COR: Clarifications & Exclusions: Waukee Public Works 21114 Exaust Fan Alteration Jeremy Roush 2,609.25$ 3/2/23 Item #/ Cost Code Description Sub/Vendor Quantity Unit Labor Material Equipment Subcontractor TOTAL 21114.COR-Log.Waukee Public Works.xlsx Page 1 1 jeremyr@coreconstructionia.com From:Gayle Young <youngmechanical09@gmail.com> Sent:Tuesday, January 17, 2023 7:42 AM To:Jeremy Roush Subject:Waukee Public Works Jeremy, The wall openings for EF1 & 3 are at the same elevation as the roof joists. Inside the wall there is very little clearance between the wall and roof joists. The exhaust fans will have to be mounted further thru the wall to the outside. The weather hoods will not cover the fans. Deeper weather hoods can be built to cover these fans. The additional cost is $2450 Thanks, Gayle Young Mechanical & Plumbing Inc.