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Home My WebLink About2023-07-24 I01G_07 2023 Asphalt Overlay_Pmt Est 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: July 24, 2023 AGENDA ITEM:Consideration of approval of Payment Estimate No. 1 to Grimes Asphalt and Paving Corporation for the 2023 Asphalt Overlay Improvements Project, in the amount of $374,257.34. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Grimes Asphalt and Paving Corporation requested Payment Estimate No. 1 for the work completed on the 2023 Asphalt Overlay Improvements Project in the amount of $374,257.34. McClure Engineering Company has reviewed the payment estimate and recommends payment. The partial payment is for the pay period May 18, 2023 to July 19, 2023. This pay estimate is for HMA pavement samples and testing, HMA overlay, full depth patch, subbase over-excavation, milling, crack and seal, saw cut, temporary traffic control, and mobilization. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $374,257.34 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 1 ATTACHMENTS: I. Letter of Recommendation II.Payment Estimate No. 1 PREPARED BY:Beth Richardson REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1G7 July 19, 2023 City of Waukee Mr. Rudy Koester, Public Works Director 805 University Avenue Waukee, IA 50263 RE: Pay Request #1 – Recommendation to Approve 2023 Asphalt Overlay Improvements MEC Project No. 2022001215-000 Dear Rudy, Please find the attached Pay Request #1 for the 2023 Asphalt Overlay Improvements. The pay request includes the following quantities: Item No. Description Unit Quantity 7.02 HMA Pavement Samples and Testing LS 1.0 7.03 HMA Overlay, ST PG 58-28S TON 1747.78 7.08 Full Depth Patch, HMA SY 647.7 7.09 Subbase Over-Excavation TON 45.74 7.10 Milling, HMA SY 12,505.3 7.11 Milling, PCC SY 3,898.8 7.13 Crack and Seat of PCC Pavement SY 10,544.5 7.14 Full Depth Saw Cut LF 8,469 8.03 Temporary Traffic Control LS 0.5 9.01 Mobilization LS 1.0 8000 Temporary Traffic Control (Phase 1 Rework) LS 0.5 We have reviewed the quantities provided by Contractor and City staff and they are consistent with the design. If City staff concurs with this payment, we recommend the City of Waukee approve this pay request in the amount of $374,257.34 payable to Grimes Asphalt and Paving Corporation of Des Moines, IA. Sincerely, McCLURE ENGINEERING COMPANY Brian Sandberg, P.E. Senior Project Engineer Encl.: Pay Request #1 cc: File Description Asphalt Overlay with a crack and seat on Ashworth Dr, from 4th St to 10th St in the City of Waukee. P:\2022001215\06-Drawings\Civil Payment Number 1 Pay Period 05/18/2023 to 07/19/2023 Prime Contractor GRIMES ASPHALT AND PAVING CORPORATION 5550 NE 22ND STREET DES MOINES, IA 50316 Payment Status Pending Awarded Project Amount $436,250.80 Authorized Amount $551,162.73 Line Number Item ID Unit Unit Price Authorized Quantity Current Paid Quantity Previous Paid Quantity Total Quantity Paid To Date Total Quantity Placed To Date Current Payment Amount Total Amount Paid To Date Section: 1 - Description 2.01 2010-D-1 CY $293.000 10.700 0.000 0.000 0.000 0.000 $0.00 $0.00 TOPSOIL, ON-SITE 6.01 6010-E EA $3,300.000 8.000 0.000 0.000 0.000 0.000 $0.00 $0.00 MANHOLE ADJUSTMENT, MINOR McClure Engineering Co. Detailed Payment City of Waukee - 2023 Asphalt Overlay Improvements Detailed Payment: City of Waukee - 2023 Asphalt Overlay Improvements 07/19/2023 Page 1 of 5 Line Number Item ID Unit Unit Price Authorized Quantity Current Paid Quantity Previous Paid Quantity Total Quantity Paid To Date Total Quantity Placed To Date Current Payment Amount Total Amount Paid To Date 7.01 7010-E LF $50.000 137.000 0.000 0.000 0.000 0.000 $0.00 $0.00 CURB AND GUTTER, 2.5 FT., 6 IN. 7.02 7020-I LS $550.000 1.000 1.000 0.000 1.000 1.000 $550.00 $550.00 HMA PAVEMENT SAMPLES AND TESTING 7.03 7021-A TON $101.000 1,793.230 1,747.780 0.000 1,747.780 1,747.780 $176,525.78 $176,525.78 HMA OVERLAY, ST PG58-28S 7.04 7030-A SY $87.000 62.800 0.000 0.000 0.000 0.000 $0.00 $0.00 REMOVAL OF SIDEWALK 7.05 7030-E SY $205.000 26.100 0.000 0.000 0.000 0.000 $0.00 $0.00 SIDEWALK, PCC, 4 IN. 7.06 7030-E SY $148.000 41.700 0.000 0.000 0.000 0.000 $0.00 $0.00 SIDEWALK, PCC, 6 IN. 7.07 7030-G SF $85.000 62.000 0.000 0.000 0.000 0.000 $0.00 $0.00 DETECTABLE WARNINGS 7.08 7040-A SY $118.000 1,000.000 647.700 0.000 647.700 647.700 $76,428.60 $76,428.60 FULL DEPTH PATCH, HMA 7.09 7040-B TON $63.000 315.000 45.740 0.000 45.740 45.740 $2,881.62 $2,881.62 SUBBASE OVER-EXCAVATION 7.10 7040-G SY $4.000 12,551.700 12,505.300 0.000 12,505.300 12,505.300 $50,021.20 $50,021.20 MILLING, HMA Detailed Payment: City of Waukee - 2023 Asphalt Overlay Improvements 07/19/2023 Page 2 of 5 Line Number Item ID Unit Unit Price Authorized Quantity Current Paid Quantity Previous Paid Quantity Total Quantity Paid To Date Total Quantity Placed To Date Current Payment Amount Total Amount Paid To Date 7.11 7040-G SY $1.750 3,898.800 3,898.800 0.000 3,898.800 3,898.800 $6,822.90 $6,822.90 MILLING, PCC 7.12 7040-I LF $23.000 137.000 0.000 0.000 0.000 0.000 $0.00 $0.00 CURB AND GUTTER REMOVAL 7.13 7092-A SY $3.000 10,544.500 10,544.500 0.000 10,544.500 10,544.500 $31,633.50 $31,633.50 CRACK AND SEAT OF PCC PAVEMENT 7.14 7092-C LF $3.500 8,131.000 8,469.000 0.000 8,469.000 8,469.000 $29,641.50 $29,641.50 FULL DEPTH SAW CUT 8.01 8020-C STA $300.000 27.300 0.000 0.000 0.000 0.000 $0.00 $0.00 PAINTED PAVEMENT MARKINGS, DURABLE 8.02 8020-M STA $190.000 27.300 0.000 0.000 0.000 0.000 $0.00 $0.00 GROOVES CUT FOR PAVEMENT MARKINGS 8.03 8030-A LS $10,950.000 1.000 0.500 0.000 0.500 0.500 $5,475.00 $5,475.00 TEMPORARY TRAFFIC CONTROL 9.01 9020-A SQ $103.000 87.000 0.000 0.000 0.000 0.000 $0.00 $0.00 SOD 11.01 11020-A LS $8,500.000 1.000 1.000 0.000 1.000 1.000 $8,500.00 $8,500.00 MOBILIZATION 8000 2599-9999010 LS $10,950.000 1.000 0.500 0.000 0.500 0.500 $5,475.00 $5,475.00 ('LUMP SUM' ITEM): Temporary Traffic Control (Phase 1 Rework) Section Totals:$393,955.10 $393,955.10 Detailed Payment: City of Waukee - 2023 Asphalt Overlay Improvements 07/19/2023 Page 3 of 5 Current Approved Work:$393,955.10 Current Stockpile Advancement:$0.00 Current Stockpile Recovery:$0.00 Current Retainage:$19,697.76 Current Retainage Released:$0.00 Current Liquidated Damages:$0.00 Current Adjustment:$0.00 Current Payment:$374,257.34 Previous Payment:$0.00 Approved Work To Date:$393,955.10 Stockpile Advancement To Date:$0.00 Stockpile Recovery To Date:$0.00 Retainage To Date:$19,697.76 Retainage Released To Date:$0.00 Liquidated Damages To Date:$0.00 Adjustments To Date:$0.00 Payments To Date:$374,257.34 Previous Payments To Date:$0.00 Line Number Item ID Unit Unit Price Authorized Quantity Current Paid Quantity Previous Paid Quantity Total Quantity Paid To Date Total Quantity Placed To Date Current Payment Amount Total Amount Paid To Date Total Payments:$393,955.10 $393,955.10 Time Charges Time Limit Original Deadline Authorized Deadline Charges This Period Damages This Period Days Completed To Date Days Remaining To Date Damages To Date Work shall commence within 10 days of written notice to proceed. Project to be completed by 8/18/23. Liquidated Damages in the amount of $500 per calendar day the project is not complete passed 8/18/23 08/18/ 2023 08/18/2023 N/A $0.00 N/A 30.0 Days $0.00 Total Damages:$0.00 Summary Detailed Payment: City of Waukee - 2023 Asphalt Overlay Improvements 07/19/2023 Page 4 of 5 The undersigned Contractor certifies that the work covered by this Partial Payment Estimate has been completed in accordance with the Contract Documents. That all amounts have been paid by the Contractor for work for which previous Partial Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. The City of Waukee is performing all project construction observation and providing project quantities to McClure Engineering Company (MEC) in order for MEC to develop project Pay Requests and Change Orders. _________________________________________________________ McClure Engineering Company Date _________________________________________________________ Grimes Asphalt and Paving Corporation Date _________________________________________________________ City of Waukee Date Detailed Payment: City of Waukee - 2023 Asphalt Overlay Improvements 07/19/2023 Page 5 of 5