HomeMy WebLinkAbout2023-08-07 J01D_03 Community Catalyst Grant ContractAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: August 7, 2023
AGENDA ITEM:Consideration of approval of a resolution approving Iowa Economic
Development Authority (IEDA) Iowa Downtown Resource Center Community
Catalyst & Remediation Grant Program Agreement
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The City was awarded Iowa Economic Development
Authority (IEDA) Community Catalyst & Remediation Grant in the amount of
$100,000. The funds will assist with the redevelopment of the former Pin Oak
building located at 405 6th Street in the Downtown Triangle District.
The scope of the project includes major renovations to the interior and exterior of
the former Pin Oak including, new plumbing, electrical and a new roof. Total
project is estimated at $390,000.
The agreement details the grant reimbursement process, reporting requirements
and project timeline. The project must be completed no later than June 26, 2025.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The redevelopment of 405 6th Street
will help fulfill goals identified in the 2022 Downtown Assessment including,
addressing a vacant building, securing a restaurant user, increasing downtown
walkability, and act as a catalyst for future projects. Additionally, the project
will increase the taxable valuation in downtown.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Staff recommends approval of the resolution approving Iowa
Economic Development Authority (IEDA) Iowa Downtown Resource Center
Community Catalyst & Remediation Grant Program Agreement
RECOMMENDATION: Approval of Resolution
ATTACHMENTS: I. Resolution
II. Agreement
PREPARED BY:Jennifer Brown, Director of Economic Development
REVIEWED BY:
J1D3
THE CITY OF WAUKEE, IOWA
RESOLUTION 2023-
APPROVING IOWA ECONOMIC DEVELOPMENT AUTHORITY (IEDA) IOWA
DOWNTOWN RESOURCE CENTER COMMUNITY CATALYST & REMEDIATION
GRANT PROGRAM AGREEMENT
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, on January 16, 2023, the Waukee City Council approved a resolution authorizing the
submittal of an Iowa Economic Development Authority (IEDA) Community Catalyst Building
Remediation Program Grant pre-application (Resolution #2023-022); AND,
WHEREAS, on April 3, 2023, the Waukee City Council approved a resolution authorizing the
submittal of a grant application to the IEDA Community Catalyst Grant Program (Resolution
#2023-133); AND,
WHEREAS, IEDA has determined that proposed project is eligible for a Community Catalyst
Building Remediation Grant and approved the application; AND;
WHEREAS, IEDA has provided an Iowa Downtown Resource Center Community Catalyst &
Remediation Grant Program Agreement that sets forth the terms and conditions of the program.
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that it hereby
approves the Iowa Economic Development Authority (IEDA) Iowa Downtown Resource Center
Community Catalyst & Remediation Grant Program Agreement.
Passed by the City Council of the City of Waukee, Iowa, and approved the 7th day of August, 2023.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
GRANTEE:
AGREEMENT NUMBER:
DATE OF AWARD LETTER:
PROJECT COMPLETION DATE:
GRANT AMOUNT:
City of Waukee
23-CTBF-024
June 26, 2023
June 26, 2025
$100,000
IOWA ECONOMIC DEVELOPMENT AUTHORITY
IOWA DOWNTOWN RESOURCE CENTER
COMMUNITY CATALYST & REMEDIATION GRANT PROGRAM
THIS Community Catalyst Building Remediation Grant Agreement ("Agreement") is made by and between the IOWA ECONOMIC
DEVELOPMENT AUTHORITY, 1963 Bell Avenue, Suite 200, Des Moines, Iowa 50315 ("Authority" or "IEDA") and the City of Waukee,
230 W Hickman Rd., Waukee, Iowa 50263 ("Grantee") (Collectively "the Parties").
WHEREAS, the Authority established a Community Catalyst Building Remediation Fund pursuant to Iowa Code section
15.231 for the purpose of providing grants to cities for the remediation of underutilized buildings; and
WHEREAS, the Grantee submitted a grant application to the Authority and the Authority determined that the Grantee and its
proposed Project are eligible for a Community Catalyst Building Remediation Grant ("Grant") and approved the Application; and
WHEREAS, in approving the Application, the Authority has relied upon the Grantee's representations of proposed Project
activities, the Grantee’s management and financial condition, investment of other Project funds, and other material information
contained in the application;
WHEREAS, the Grantee accepts the Grant upon the terms and conditions set out in this Agreement;
NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement and other good and valuable
consideration, the Parties agree as follows:
1.COSTS DIRECTLY RELATED. "Costs Directly Related" means expenditures that are incurred for the acquisition,
deconstruction, disposal, redevelopment, or rehabilitation of the community catalyst that is the subject of the Project to the extent that
the expenditures are attributable directly to the remediation or redevelopment of the community catalyst. Examples of "Costs Directly
Related" and costs that are not directly related are set out at 261 IAC 45.2 Definitions.
2.GRANTEE. "Grantee" means the entity described above whose application for a Grant was approved by IEDA.
3.IOWAGRANTS.GOV. "IowaGrants.gov" means Iowa's Funding Opportunity Search and Grant Management System. The
Authority reserves the right to require the Recipient to utilize IowaGrants.gov to conduct business associated with this Agreement.
4.PROJECT. "Project" means the activities and other obligations to be performed or accomplished by the Grantee as
described in this Agreement, in the Agreement Scope of Work attached hereto, in the award letter, and in the application submitted
through IowaGrants.gov, including but not limited to, the "Scope of Project and Budget" portion of the application.
5.PROJECT COMPLETION PERIOD. "Project Completion Period" means the period commencing with the Date of Award
Letter and ending with the Project Completion Date set out above.
6.PROJECT MID-POINT. "Project Mid-Point" means the point at which the Grantee has incurred Costs Directly Related to the
Project. The maximum mid-point draw is up to 60% of the Grant Amount.
7.PRIOR EXPENSES. No expenditures made prior to the Date of Award Letter may be included as Project costs for the
purpose of this Agreement.
8.UTILIZATION OF CONSULTANT(S). The Grantee is responsible for recruiting and selecting consultants and for setting out
the terms and conditions under which the consultant(s) shall provide services. The Authority may require the Grantee to retain a
consultant or consultants as set out in the Agreement Scope of Work attached hereto.
9.TOTAL PAYMENT. Total payment of state funds under this Agreement shall not exceed $100,000 for Costs Directly Related
to the Project as shown in the approved application unless modified by written amendment of this Agreement. All payments under this
Agreement are subject to receipt by the IEDA of sufficient State funds for this activity. Any termination, reduction or delay of state funds
to the IEDA shall, at the option of the IEDA, result in the termination, reduction, or delay of state funds to the Grantee.
10.REPAYMENT OBLIGATION. In the event that any state and/or federal funds are deferred and/or disallowed as a result of
any audits or expended in violation of this Agreement or the laws applicable to the expenditure of such funds, the Grantee shall be
liable to IEDA for the full amount of any claim disallowed and for all related penalties incurred. If IEDA determines at any time, whether
through monitoring, audit, closeout procedures or by other means that the Grantee has received grant funds or requested
reimbursement for costs which are unallowable under the terms of this Agreement or applicable laws, the Grantee will be notified of the
questioned costs and given an opportunity to justify questioned costs prior to IEDA's final determination of the disallowance of costs. If
it is IEDA's final determination that costs previously paid by IEDA are not allowable under the terms of this Agreement, the expenditures
will be disallowed and the Grantee shall immediately repay to IEDA any and all disallowed costs. The requirements of this paragraph
shall apply to the Grantee as well as any subcontractors.
Agreement Number: 23-CTBF-024
Page 2 of 4
11.REPORTING REQUIREMENTS. The Recipient shall prepare, review and sign the reports as specified below in the form and
content specified by the Authority.
1. By Project Mid-Point: A report describing work completed, including photographs documenting work that has been
completed;
2. Within 60 days after the Project Completion Date: A report documenting completion of the Project, including photographs of
the completed Project
12.PAYMENT PROCEDURES. Payment shall be made on a reimbursement basis. Grantee shall use funds only for
reimbursement of Costs Directly Related to the Project. Requests for reimbursement shall be made through IowaGrants.gov using a
General Accounting Expenditure form along with copies of paid invoices and proof of payment. The Grantee shall submit two (2)
requests for reimbursement. The first request shall be made at Project Mid-Point up to 60% of the Grant Amount and the final request
for reimbursement of the remaining funds shall be made within sixty days after the Project Completion Date. If the total Grant Amount
has not been claimed within sixty (60) days after the Project Completion Date, then the IEDA shall be under no further obligation for
further disbursement. The Grantee shall prepare, review, and sign all requests for payment and verify that claimed expenditures are
allowable Costs Directly Related to the Project. The Grantee shall maintain original documentation adequate to support the claimed
costs on file in IowaGrants.gov and provide such documentation upon request.
13.PUBLICATIONS. The Grantee will ensure that all publications produced in association with the Project shall include the
following phrase: This Project is Sponsored in Part by the Iowa Economic Development Authority.
14.DEFAULT. The occurrence of any one or more of the following events shall constitute cause for IEDA to declare the Grantee
in default of its obligations under this Agreement: a) non-performance; b) a failure by the Grantee to make substantial and timely
progress toward completion of the Project and performance of the Agreement; c) a breach of any term of this Agreement or any
attachment thereto; and d) failure to maintain insurance as set out at Paragraph 33 herein or maintaining insurance coverage that is, as
determined by the Authority, insufficient; and e) utilizing grant proceeds for purposes not described in IowaGrants.gov - Scope of
Project and Budget or for expenses that are not Costs Directly Related to the Project. The IEDA shall issue a written notice of default
providing therein a fifteen (15) day period during which the Grantee shall have an opportunity to cure, provided that cure is possible and
feasible.
15.TERMINATION. This Agreement may be terminated in the following circumstances: a) by either party, without cause, after
thirty (30) days’ written notice; b) immediately, as a result of the Grantee's default under this Agreement and failure to cure within the
time period provided; c) immediately, as a result of the termination or reduction of funding to IEDA or the deauthorization of IEDA to
engage in activities or conduct business under this Agreement; or d) immediately upon written mutual agreement by all parties to
terminate the Agreement.
16.REMEDY UPON TERMINATION. In the event of termination of this Agreement or reduction of the Agreement amount, the
exclusive, sole and complete remedy of the Grantee shall be reimbursement for Project costs expended prior to termination.
17.NONASSIGNMENT OF AGREEMENT. The Grantee may not assign, transfer or convey in whole or in part this Agreement;
delegate any of its obligations or duties under this Agreement; or pledge as collateral, grant a security interest in, create a lien against,
or otherwise encumber, any payments that may or will be made to the Grantee under this Agreement.
18.WRITING REQUIRED. No change, modification, or termination of any of the terms, provisions or conditions of this
Agreement shall be effective unless made in writing and signed by the parties. Notwithstanding the sentence above, IEDA may
unilaterally modify the Agreement at will in order to accommodate any change in any applicable federal, state or local laws, regulations,
rules or policies. A copy of such unilateral modification will be given to the Grantee as an amendment to this Agreement.
19.COMPLIANCE WITH LAWS AND REGULATIONS: DECLARATION OF THE GRANTEE. The Grantee shall comply with all
applicable federal, state and local laws, rules, ordinances, regulations and orders. The Grantee declares that it has complied with all
federal, state, and local laws regarding business permits and licenses that may be required to carry out the work to be performed under
this Agreement.
20.COMPLIANCE WITH EE0/AA PROVISIONS. The Grantee shall comply with the provisions of federal, state and local laws,
rules and executive orders to ensure that no employee or applicant for employment is discriminated against because of race, religion,
color, age, sex, sexual orientation, gender identity, national origin, or disability. A breach of this provision shall be considered a material
breach of this Agreement.
21.INDEMNIFICATION AGAINST LOSS OR DAMAGE. The Grantee agrees to indemnify and hold harmless the State of Iowa
and its officers, appointed and elected officials, board and commission members, employees, volunteers and agents (collectively the
"Indemnified Parties"), from any and all costs, expenses, losses, claims, damages, liabilities, settlements and judgments including,
without limitation, the reasonable value of the time spent by the Attorney General’s Office, and the costs, expenses and attorneys’ fees
of other counsel retained by the Indemnified Parties directly or indirectly related to, resulting from, or arising out of this Agreement,
including but not limited to any claims related to, resulting from, or arising out of: any breach of this Agreement; any negligent,
intentional or wrongful act or omission of the Grantee or any agent or subcontractor utilized or employed by the Grantee; the Grantee’s
Agreement Number: 23-CTBF-024
Page 3 of 4
performance or attempted performance of this Agreement, including any agent or subcontractor utilized or employed by the Grantee;
any failure by the Grantee to make all reports, payments and withholdings required by federal and state law with respect to social
security, employee income and other taxes, fees or costs required by the Grantee to conduct business in the State of Iowa; or any
violation of any rights of any third party. The Grantee’s duties and obligations under this section shall survive the termination of this
Agreement and shall apply to all acts or omissions taken or made in connection with the performance of this Agreement regardless of
the date any potential claim is made or discovered by IEDA or any other Indemnified Party.
22.RIGHT TO REVIEW AND OBSERVE: ACCESS TO RECORDS AND PROJECT. IEDA shall have the right to review and
observe, at any time, completed work or work in progress related to the Agreement. The Grantee shall permit IEDA or its agents to
access and examine, audit, excerpt and transcribe any directly pertinent books, documents, reports, papers and records of the Grantee
relating to orders, invoices, or payments or any other documentation or materials pertaining to this Agreement. Upon the request of
IEDA, the Grantee shall deliver to IEDA or its agents said documentation or materials. At IEDA’s request, Recipient will assist IEDA in
obtaining photos of the project by an approved photographer. If photos are requested, Recipient will coordinate with the approved
photographer and provide any necessary access to the project
23.PUBLIC RECORDS: RECORDS RETENTION. All records submitted to or inspected by IEDA regarding this Agreement,
including this Agreement, shall be public records and subject to the Open Records Law in Iowa Code chapter 22. All records of the
Grantee relating to this Agreement shall be retained for a period of three (3) years following the date of final payment or completion of
any required audit, whichever is later.
24.SURVIVAL OF AGREEMENT. If any portion of this Agreement is held to be invalid or unenforceable, the remainder shall be
valid and enforceable.
25.GOVERNING LAW. This Agreement shall be interpreted in accordance with the law of the State of Iowa and any action
relating to the Agreement shall only be commenced in the Iowa District Court for Polk County or the United States District Court for the
Southern District of Iowa.
26.FINAL AUTHORITY. The decision of the IEDA shall be binding on the Grantee. The IEDA shall have the final authority to
assess whether the Grantee has complied with the terms of this Agreement.
27.USE OF NAME. The Grantee agrees it will not use IEDA and/or State’s name or any of its or their intellectual property,
including but not limited to, any State, state agency, board or commission trademarks or logos in any manner, including commercial
advertising or as a business reference, without the expressed prior written consent of IEDA and/or the State, except as otherwise
required by this Agreement.
28.COMPLIANCE WITH IOWA CODE CHAPTER 8F. If the Agreement is subject to the provisions of Iowa Code chapter 8F,
the Grantee shall comply with Iowa Code chapter 8F with respect to any subcontracts it enters into pursuant to this Agreement. Any
compliance documentation, including but not limited to certifications, received by the Grantee from subcontractors shall be forwarded to
IEDA.
29.LEGISLATIVE CHANGES. The Grantee expressly acknowledges that the Community Catalyst Building Remediation Fund
and Program are subject to legislative change by either the federal or state government. Should either legislative body enact measures
which alter the fund or the program, the Grantee shall not hold IEDA liable in any manner for the resulting changes. IEDA shall use best
efforts to provide thirty (30) days’ written notice to the Grantee of any legislative change. During the thirty (30)-day period, the parties
shall meet and make a good faith effort to agree upon changes to the Agreement to address the legislative change. Nothing in this
paragraph shall affect or impair IEDA’s right to terminate the Agreement pursuant to the termination provisions.
30.JOINT AND SEVERAL LIABILITY. If the Grantee is a joint entity, consisting of more than one individual, partnership,
corporation or other business organization, all such entities shall be jointly and severally liable for carrying out the activities and
obligations of this Agreement, and for any default of activities and obligations.
31.WAIVER. Except as specifically provided for in a waiver signed by duly authorized representatives of IEDA and the Grantee,
failure by either party at any time to require performance by the other party or to claim a breach of any provision of the Agreement shall
not be construed as affecting any subsequent right to require performance or to claim a breach.
32.CONFLICT OF INTEREST. The Grantee represents, warrants, and covenants that no relationship exists or will exist during
the Agreement period between the Grantee and IEDA that is a conflict of interest. The provisions of Iowa Code chapter 68B shall apply
to this Agreement. If a conflict of interest is proven to IEDA, IEDA may terminate this Agreement pursuant to Paragraph 15 of this
Agreement, and the Grantee shall be liable for any excess costs to IEDA as a result of the conflict of interest. The Grantee shall
establish safeguards to prevent employees, consultants, or members of governing bodies from using their positions for purposes that
are, or give the appearance of being, motivated by the desire for private gain for themselves or others with whom they have family,
business, or other ties. The Grantee shall report any potential, real, or apparent conflict of interest to IEDA.
33.MAINTENANCE OF INSURANCE. The Grantee shall maintain the Project property in good repair and condition, ordinary
wear and tear excepted, and shall not suffer or commit waste or damage upon the Project property. If the Grantee is not the owner of
the Project property, the Grantee shall require the property owner to maintain the Project property in good repair and condition, ordinary
Agreement Number: 23-CTBF-024
Page 4 of 4
wear and tear excepted, and shall not suffer or commit waste or damage upon the Project property. The Grantee or owner of the
Project property shall pay for and maintain insurance as is customary for similar projects. This insurance shall be in an amount not less
than the full insurable value of the Project property. The Grantee or the owner of the Project property shall name the Authority and the
Grantee, if the Grantee is not the owner of the Project property, as mortgagees and/or an additional loss payee(s). If the Grantee is not
the owner of the Project property, the owner of the Project property shall provide the Grantee with a copy of each and every insurance
policy in effect. The Grantee shall maintain a copy of each and every insurance policy in effect and shall provide copies to the Authority
upon request.
34.DEVELOPMENT CONTRACT AGREEMENT. Grantee shall provide IEDA with a copy of the Development Agreement
between the owner of the Project property and the entity that will deconstruct, redevelop, or rehabilitate the community catalyst that is
the subject of the Project. Grantee shall notify IEDA immediately if the Development Agreement is assigned and shall provide IEDA
with a copy of the assignment.
35.IMMUNITY FROM LIABILITY. Every person who is a party to the Agreement is hereby notified and agrees that the State,
IEDA, and all of their employees, agents, successors, and assigns are immune from liability and suit for or from Grantee’s, Project
property owners’ and/or contractors or subcontractors’ activities involving third parties and arising from the Agreement. Pursuant to
Iowa Code chapter 669, IEDA and the State of Iowa are self-insured against all risks and hazards related to this Agreement. No
separate fund has been established to provide self-insurance, and the State of Iowa is not obligated to establish any such fund during
the term of this Agreement.
36.NONAGENCY. The Grantee, the Project property owner(s), its or their employees, agents and any subcontractors performing
under this Agreement are not employees or agents of the State or any agency, division or department of the State simply by virtue of
work performed pursuant to this Agreement. Neither the Grantee nor the Project property owner’s employees shall be considered
employees of IEDA or the State for federal or state tax purposes simply by virtue of work performed pursuant to this Agreement.
37.HEADINGS OR CAPTIONS. The paragraph headings or captions used in this Agreement are for identification purposes only
and do not limit or construe the contents of the paragraphs.
38.DOCUMENTS INCORPORATED BY REFERENCE. The following are hereby incorporated by reference:
(a) Agreement Scope of Work and Budget
(b) Iowa Economic Development Authority Award Letter as found in IowaGrants.gov.
(c) Iowa Downtown Resource Center COMMUNITY CATALYST BUILDING REMEDIATION Grant Application, as found in
IowaGrants.gov.
39.ORDER OF PRIORITY. In the event of a conflict between documents, the following order or priority shall be applied:
(a) Articles 1-40 of this Grant Agreement.
(b) Agreement Scope of Work and Budget
(c) Iowa Economic Development Authority Award Letter as found in IowaGrants.gov.
(d) Application, Iowa Downtown Resource Center COMMUNITY CATALYST BUILDING REMEDIATION Grant, as found in
IowaGrants.gov.
40.INTEGRATION. This Agreement contains the entire understanding between the Grantee and IEDA and any representations
that may have been made before or after the signing of this Agreement, which are not contained herein, are nonbinding, void and of no
effect. Neither of the parties has relied on any such prior representation in entering into this Agreement.
IN WITNESS WHEREOF, the parties have executed this Contract as of the Effective Date first stated.
RECIPIENT: City of Waukee
BY: ___________________________________________________________________
Mayor Typed or Printed Name and Title
City of Waukee
230 W Hickman Rd.
Waukee, Iowa 50263
IOWA ECONOMIC DEVELOPMENT AUTHORITY:
BY: ___________________________________________
Brian Sullivan, Chief Programs Officer
Community Development Division
Iowa Economic Development Authority
Courtney Clarke, Mayor