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HomeMy WebLinkAbout2023-09-05 J01F_03 Professional Consulting Services Agr Amend 2_LWC Headwaters Wetland\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: September 5, 2023 AGENDA ITEM:Consideration of approval of a resolution approving Amendment No. 2 to Agreement for Professional Consulting Services with Veenstra & Kimm, Inc. [Little Walnut Creek Headwaters Wetland] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: This amendment No. 2 is for continued design, construction services/survey and a Phase 1 cultural resources survey on the Shoeman property, specifically the 31 acres the City purchased from Jeff Stanbrough. These are the next steps necessary to complete final design, complete the permitting with USACE and IDNR and move forward with construction. Veenstra & Kimm, Inc. would like to amend the original agreement to include engineering services for the Little Walnut Creek Headwaters Wetland project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The original agreement indicated the compensation amounts for design, construction services, and staking were to be determined. This amendment presents scope of services, schedule, fees and conditions for final design, construction services, staking, and a Phase 1 cultural resources survey as shown on the attachment. The original agreement included a fee of $2,500 for the preparation of a grant application and the first amendment included fees of $16,000.00 for environmental design, project planning, a wetland investigation, and protected species review. This amendment proposes the following fees: Final Design: $120,600.00 Construction Services and Staking $ 60,300.00 Phase 1 Cultural Resources Survey $ 8,995.00 Amended contract fee is $208,395.00 which includes amendments 1 and 2. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Resolution II. Amendment No. 2 to Agreement for Professional Consulting Services PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK J1F3 THE CITY OF WAUKEE, IOWA RESOLUTION 2023- APPROVING AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH VEENSTRA & KIMM, INC [LIFT STATION NO. 4 AND 6 REHABILITATION PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, the original agreement indicated the compensation amounts for design, construction services, and staking were to be determined; AND, WHEREAS, this amendment presents scope of services, schedule, fees and conditions for final design, construction services, construction staking, and a Phase 1 cultural resources survey; AND, WHEREAS, the original agreement included a fee of $2,500 for the preparation of a grant application and the first amendment included fees of $16,000 for environmental design, project planning, a wetland investigation, and protected species review; AND, NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 5th day of September, 2023, that it hereby approves Amendment No. 2 to the Agreement for Professional Consulting Services with Veenstra & Kimm, Inc. [Lift Station No. 4 and 6 Rehabilitation Project] and amending the contract fee to $208,395.00. ____________________________ Attest:Courtney Clarke, Mayor ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Larry R. Lyon Ben Sinclair August 25, 2023 Honorable Mayor and City Council City of Waukee 230 W. Hickman Road Waukee, Iowa 50263 CITY OF WAUKEE, IOWA LITTLE WALNUT CREEK HEADWATERS WETLAND AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES This letter is to present Veenstra & Kimm, Inc.'s second amended proposal to provide engineering services for the Little Walnut Creek Headwaters Wetland project. The original agreement indicated that compensation amounts for design, construction services, and staking were to be determined. Amendment No. 2 presents scope of services, schedule, fees, and conditions for final design, construction services, staking, and a Phase 1 cultural resources survey as shown on the attachment. The original agreement included a fee of $2,500.00 for the preparation of a grant application and the first amendment included fees of $16,000.00 for environmental design, project planning, a wetland investigation, and protected species review. Amendment No. 2 proposes the following fees: Final Design: $120,600.00 Construction Services and Staking: $60,300.00 Phase 1 Cultural Resources Survey: $8,995.00 The amended contract fee is $208,395.00. This letter may be made an amendment to the original agreement upon your acceptance by affixing the proper signature and date in the spaces below and returning one copy to our office. Honorable Mayor and City Council August 25, 2023 Page 2 If you have any questions or comments concerning the project, please contact us at 225-8000. VEENSTRA & KIMM, INC. Jordan Kappos Accepted this day of , 20____ CITY OF WAUKEE By Title August 18, 2023 Kevin Griggs, PWS, CWB Senior Environmental Scientist EOR Re: Proposal for Phase I cultural resources survey, Little Walnut Creek Wetland, Waukee Kevin: This letter is in response to your request for a cost proposal to conduct the cultural resources project described above. Our proposed not-to-exceed cost for this Phase I cultural resources survey is $8,995. From the information that you provided the area consists of approximately 80 acres along Little Walnut Creek on the west side of Waukee. Our preliminary review of data for this proposal suggests a possibility for an historic site in the area, which we will address during our work. Also portions of the project area appear likely to need shovel or auger testing. Our proposed cost includes the fieldwork, data review, analyses, report preparation, and all other tasks necessary to complete the Phase I survey. If you accept our proposed costs and authorize us to proceed with this project, we would be able to conduct the fieldwork once crops have been harvested. The report preparation will take place after the fieldwork is completed and you should receive your report within a month of that time. Thank you for contacting BCA regarding this cultural resource project. Please let us know if you have any questions regarding this proposal or other cultural resource projects. Sincerely, Derek V. Lee Director