HomeMy WebLinkAbout2023-09-18 I01E_01 Accept Quote_PS Facility Interview Room SystemAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: September 18, 2023
AGENDA ITEM:Consideration of approval of a resolution approving quote from Axon
Enterprise, Inc. [Waukee Public Safety Facility, Interview Room Digital
System
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: As part of the new Public Safety Facility, the project
has incorporated the addition of an evidentiary video / audio recording
system. The system chosen is Axon Interview and the system was
chosen based on limited options, as well as experience by other agencies
including Altoona Police and Clive Police. This cost is part of our
building budget, however authorizing the signing of the quote now locks
in the pricing and prevents price increases between now and when the
building is constructed. Payment is not due until the hardware is
delivered, likely in April of 2025 and the funding is through the building
project.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
The cost of Axon Interview, with all hardware and installation, is $123,479.40. This includes
turn key installation and setup. This cost is expected to increase in the future and securing the
price now ensures no increases between now and April of 2025. The funding for this project is
through the budget for the new Public Safety Building.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Agreement.
ATTACHMENTS: I. Axon Interview Contract
PREPARED BY:Chad McCluskey, Police Chief
REVIEWED BY:Brad Deets, City Administrator
I1E1
THE CITY OF WAUKEE, IOWA
RESOLUTION 2023-
APPROVING QUOTE FROM AXON ENTERPRISE, INC. [WAUKEE PUBLIC
SAFETY FACILITY, INTERVIEW ROOM DIGITAL SYSTEM]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the Waukee Public Safety Facility (815 NW 20th Street) includes plans for an
evidentiary video/audio recording system for use by the Waukee Police Department; AND,
WHEREAS, the Waukee Police Department recommend purchasing the system from Axon
Enterprise, Inc.; AND,
WHEREAS, the cost of the system is part of the overall project budget; however, approving the
quote at this time locks in the pricing and prevents price increases between now and when the
building is constructed; AND,
WHEREAS, payment for the system is not due until the hardware is delivered.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on
this 18th day of September, 2023, that it hereby approves quote from Axon Enterprise, Inc.
[Waukee Public Safety Facility, Interview Room Digital System].
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
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Q-509448-45166.825TC
Issued: 08/28/2023
Quote Expiration: 09/30/2023
Estimated Contract Start Date: 05/01/2025
Account Number: 469095
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Delivery;Invoice-1300 SE La Grant Pkwy
1300 SE La Grant Pkwy
Waukee,
IA
50263-8755
USA
Waukee Police Dept. - IA
1300 SE La Grant Pkwy
Waukee
IA
50263-8755
USA
Email:
Travis Cole
Phone: (480) 463-2200
Email: tcole@taser.com
Fax: 480-463-2200
Lea Scaletta-Brown
Phone: 515-978-7972
Email: lscaletta@waukee.org
Fax:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $5,516.76
TOTAL COST $123,479.40
ESTIMATED TOTAL W/ TAX $123,479.40 TOTAL SAVINGS $27,583.80
Payment Summary
Date Subtotal Tax Total
Apr 2025 $123,479.40 $0.00 $123,479.40
Total $123,479.40 $0.00 $123,479.40
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
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Quote Unbundled Price:$151,063.20
Quote List Price:$134,216.40
Quote Subtotal:$123,479.40
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
IR1CA Interview Room 1 Camera Standard 5 60 $406.03 $367.66 $331.87 $99,561.00 $0.00 $99,561.00
IR1CB Interview Room 1 Camera Essential 1 60 $487.57 $398.64 $398.64 $23,918.40 $0.00 $23,918.40
Total $123,479.40 $0.00 $123,479.40
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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Interview Room 1 Camera Essential 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)1 04/01/2025
Interview Room 1 Camera Essential 50298 INTERVIEW - CAMERA - OVERT DOME 1 04/01/2025
Interview Room 1 Camera Essential 50322 INTERVIEW - TOUCH PANEL PRO 1 04/01/2025
Interview Room 1 Camera Essential 74056 INTERVIEW - TOUCH PANEL WALL MOUNT 1 04/01/2025
Interview Room 1 Camera Standard 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)5 04/01/2025
Interview Room 1 Camera Standard 50221 INTERVIEW - SWITCH - 24 PORT POE 1 04/01/2025
Interview Room 1 Camera Standard 50294 INTERVIEW - SERVER - LITE 2 04/01/2025
Interview Room 1 Camera Standard 50298 INTERVIEW - CAMERA - OVERT DOME 5 04/01/2025
Interview Room 1 Camera Standard 50322 INTERVIEW - TOUCH PANEL PRO 5 04/01/2025
Interview Room 1 Camera Standard 74056 INTERVIEW - TOUCH PANEL WALL MOUNT 5 04/01/2025
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Interview Room 1 Camera Essential 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)1 05/01/2025 04/30/2030
Interview Room 1 Camera Essential 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER
TOUCH PANEL-P 1 05/01/2025 04/30/2030
Interview Room 1 Camera Essential 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE
(PER SERVER)2 05/01/2025 04/30/2030
Interview Room 1 Camera Essential 50043 INTERVIEW - SOFTWARE - STREAMING SERVER
MAINTENANCE (PER SER 2 05/01/2025 04/30/2030
Interview Room 1 Camera Essential 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 1 05/01/2025 04/30/2030
Interview Room 1 Camera Essential 73840 EVIDENCE.COM BASIC ACCESS LICENSE 1 05/01/2025 04/30/2030
Interview Room 1 Camera Standard 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)5 05/01/2025 04/30/2030
Interview Room 1 Camera Standard 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER
TOUCH PANEL-P 5 05/01/2025 04/30/2030
Interview Room 1 Camera Standard 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE
(PER SERVER)2 05/01/2025 04/30/2030
Interview Room 1 Camera Standard 50043 INTERVIEW - SOFTWARE - STREAMING SERVER
MAINTENANCE (PER SER 2 05/01/2025 04/30/2030
Interview Room 1 Camera Standard 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 5 05/01/2025 04/30/2030
Interview Room 1 Camera Standard 73840 EVIDENCE.COM BASIC ACCESS LICENSE 1 05/01/2025 04/30/2030
Services
Bundle Item Description QTY
Interview Room 1 Camera Essential 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)1
Interview Room 1 Camera Standard 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)5
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Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Interview Room 1 Camera Essential 50448 EXT WARRANTY, INTERVIEW ROOM 1 04/01/2026 04/30/2030
Interview Room 1 Camera Standard 50448 EXT WARRANTY, INTERVIEW ROOM 5 04/01/2026 04/30/2030
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Payment Details
Apr 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 IR1CA Interview Room 1 Camera Standard 5 $99,561.00 $0.00 $99,561.00
Year 1 IR1CB Interview Room 1 Camera Essential 1 $23,918.40 $0.00 $23,918.40
Total $123,479.40 $0.00 $123,479.40
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 7 Q-509448-45166.825TC
\s1\\d1\
Signature Date Signed
8/28/2023
PAGE1
STATEMENT OF WORK FOR THE
IMPLEMENTATION OF AXON INTERVIEW ROOM
FOR WAUKEE POLICE DEPT. - IA ("SOW”)
Submitted By:
Axon Enterprise, Inc. (Axon) North 85th Street
PAGE2
1. PROJECT OVERVIEW:
1.1 SOFTWARE
The hardware and software detailed in this SOW includes, the listed functionality.
Axon Interview Room
1.2 DEFINITIONS
TERM DEFINITION
PARTIES
Agency Waukee Police Dept. - IA who is identified within this SOW
End-Users Specific Agency groups that will use the system
Professional Services The services that Axon will provide within the scope of this SOW
SYSTEMS
Axon Systems Software solutions and Agency specific integrations developed by Axon
CJIS The Federal Bureau of Investigation’s Criminal Justice Information System
NCIC National Crime Information Center
Product The hardware and software solution being implemented as part of this SOW
Production Environment The operational environment where the Product will be accessed
PROJECT & MILESTONES
Project Scope of this SOW as defined by the work to be completed described herein
Project Change Order (PCO)Change order form outlined in Attachment B to be executed between Axon and Agency if a material change in scope is required
to this SOW
ACCEPTANCE
Blocker Issue impacting 50% or more users
Functional Acceptance Testing Testing the functionality of the system as configured for Agency
PAGE3
1.3 OUT OF PROJECT SCOPE
Axon is only responsible for performing the Professional Services described within this SOW. Any additional Professional Services that
are not defined explicitly by this SOW shall be done so through a Project Change Order. The following are considered outside the scope
of this Project:
Administration, management, or support of any internal City, County, State, Federal or Agency IT network or infrastructure
Third Party Products and Services costs related to the vendors or Agency’s cost of implementing the vendors or Agency’s
side of the integration
Changes made by Agency or Agency’s vendors
PAGE4
2. PROFESSIONAL SERVICES:
2.1 GENERAL
Axon will provide a project manager throughout entire project.
2.2 HARDWARE
2.2.1 Waukee PD
Axon will supply 2 Servers.
Waukee PD
o If agency grants access, Axon will unbox and rack servers.
o Agency will ensure servers are powered on with Windows installed prior to Install date.
o Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long
as they do not degrade operations of Interview Server(s)
o Agency will provide onsite and remote access to Interview Server(s) as required by Axon installers. Axon will then configure
the Interview Server(s).
Waukee PD
Axon will supply 1 network switches.
Axon Professional Services will provide network cabling.
Agency will configure all network equipment.
Agency will prepare all rooms prior to installation.
o Removing all evidence from room.
o Removal of existing video solution. Axon will work on installation timing with Agency to ensure an adequate number of
rooms are available when possible.
Waukee PD
Axon will mount/place Touch Panels Wall mounted outside each room
Interview Room 1
PAGE5
Interview Room 1
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 2
Interview Room 2
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 3
Interview Room 3
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 4
Interview Room 4
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 5
Interview Room 5
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 6
Interview Room 6
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 7
Interview Room 7
o Axis P3245-LV Overt Dome Camera
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
Interview Room 8
Interview Room 8
o Axis P3245-LV Overt Dome Camera
PAGE6
o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure
PAGE7
2.3 INTERVIEW SOFTWARE
Agency will ensure an appropriate resource is available to configure/troubleshoot network communications between onsite
Interview Hardware. Agency will also assist in configure/troubleshoot connection to Axon Evidence.
Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long
as they do not degrade operations of Interview Server(s)
Axon will install Axon Interview Server Application, Agency may be required to provide appropriate permissions/credentials.
Axon will install and configure Touch Panel Software.
2.4 READINESS
Axon will supply Agency with copy of current QA/Testing Checklist.
Axon will complete QA/Testing Checklist per room consisting of:
o Hardware Wiring
o Hardware Mounting
o Hardware Functionality
o Firmware Updates
o Software Install and Configuration
o Functional Test of all features
2.6 TRAINING
Axon will provide training materials that may be used by agency. Training materials will be customized for agencies
environment where applicable.
Agency will provide facilities and equipment for conducting the Training.
Train the Trainer: Axon will provide session(s), materials and support allowing Agency’s in-house trainers to conduct their
own Training. Agency is responsible for updating all Training materials after final acceptance.
PAGE8
3. PROJECT MANAGEMENT:
3.1 MANAGEMENT RESOURCES
Both Parties will assign a Point of Contact, Project Manager, or Project Coordinator to ensure completion of deliverables.
Axon’s Project Coordinator will ensure all team members from Axon and Agency are continually updated on the status of the
Project.
3.2 REQUIREMENTS PLANNING
All Proposed Project timelines will be documented during Project Management Kickoff call.
Once all requirements are agreed to, Axon’s Project Coordinator will work with Agency’s Project Manager to develop a Project
plan for Axon’s implementation.
3.3 CHANGE CONTROL
If any changes in the Project cause a material increase or decrease in fees, as determined by Axon, an adjustment in the
fees will be agreed upon and included in a signed PCO form.
Agency acknowledges a proposed change request might have an impact on both scheduling and cost for the Project that will
be outlined in the PCO form.
PAGE9
4. AGENCY COMMITMENTS:
Ensure the reasonable availability for meetings, phone or email of knowledgeable staff and personnel to provide timely and
accurate documentation and information to Axon.
Identify holidays, non-workdays or major events that may impact the Project.
Ensure Agency desktop or mobile systems and devices can access the Product.
Make available relevant systems if needed for assessment by Axon (including making these systems available to Axon via
remote access if possible).
Technical Systems Requirements
PAGE10
5. SUPPORT:
Axon will provide on-site installer/trainer support as part of project.
The Product undergoes updates and enhancements which Agency will automatically receive.
Axon will provide Agency’s End Users access to the help.axon.com support portal to submit and review service tickets.
For Technical Support assistance, Agency may contact a Technical Support representative at 800-978-2737, or via email at
Support@Axon.com. Online, email-based support and remote-location troubleshooting are included on an ongoing basis as
part of Agency’s investment in the Axon ecosystem. Phone support is available 24/7.
PAGE11
6. TERMS AND CONDITIONS:
This SOW is governed by the Master Services and Purchasing Agreement executed by the Parties.
AXON ENTERPRISE, INC.
Signature: _____________________
Name: _________________________
Title: _________________________
Date: _________________________
AGENCY
Signature: _________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________
PAGE12
ATTACHMENT B - PROJECT CHANGE ORDER TEMPLATE
Date:
Axon Product or Service:
Change Order Details
AXON ENTERPRISE, INC.
Signature: _____________________
Name: _________________________
Title: _________________________
Date: _________________________
AGENCY
Signature: _________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________