HomeMy WebLinkAbout2023-09-18 I01F_09 NW Sunrise Dr Culvert_Change Order 1AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: September 18, 2023
AGENDA ITEM:Consideration of approval of Change Order No. 1 to Progressive
Structures, LLC for the NW Sunrise Drive Culvert project decreasing the
contract amount by $857.50.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Change Order No. 1 is for adjustments to the contract
bid quantities and dollars to reflect final constructed amounts.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this
Change Order decreases the contract price in the amount of $857.50.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the change order.
ATTACHMENTS: I. Change Order No. 1
II. Letter of Recommendation
PREPARED BY:Beth Richardson
REVIEWED BY:Sara Kappos SKK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1F9
3737 Woodland Avenue, Suite 111
West Des Moines, IA 50266
Phone: 515.226.8859
Email: desmoines@whks.com
Website: www.whks.com
September 7, 2023
Mr. Rudy Koester, P.E.
Public Works Director / City Engineer
City of Waukee
805 University Avenue
Waukee, IA 50263
RE: City of Waukee
NW Sunrise Drive Culvert (STORM 24-01)
Change Order No. 1 / Pay Estimate No. 4 - Final / Project Acceptance
Dear Mr. Koester:
We have coordinated with the Contractor and City staff performing field observation and find the
above referenced project to be in substantial completion. As such you will find the following
enclosures:
• Change Order No. 1
• Pay Estimate No. 4
• Project Acceptance Certification
Change Order No. 1 is a balancing change order for the above referenced project showing
adjustments to the contract bid quantities and dollars to reflect final constructed amounts. The
original contract amount was $363,898.48 and the final construction cost was $363,040.98. The
$857.50 decrease is due to the adjustment of contract quantities, there were no other change
orders.
Pay Estimate No. 4 is Final and includes Change Order No. 1. We have coordinated with the
Contractor and City staff performing field observation regarding the actual work completed to date
and recommend the City make payment in the amount of $684.00 to:
Progressive Structures, LLC
315 Commercial Ave.
PO Box 170
Luxemburg, IA 52056
5% retainage in the amount of $36.00 (for this pay application, $18,152.05 total) should be held
by the City until 30 days after project acceptance (as City Staff have communicated that all punch
list items have already been satisfactorily completed).
Additionally, we have coordinated with the Contractor and City staff performing field observation
and find the project to be in substantial compliance with the Plans, Specifications, and Change
Orders governing construction of this project as of September 5, 2023. As such, we recommend
the City accept the project which will initiate the start of the four-year maintenance bond as
specified in the contract documents. 30 days after project acceptance, we recommend the City
release the 5% held retainage in the amount of $18,152.05 to:
Mr. Koester
September 7, 2023
Page 2 of 2
Progressive Structures, LLC
315 Commercial Ave.
PO Box 170
Luxemburg, IA 52056
The Project Acceptance Certification should be executed following City Council action to accept
the project.
Please contact us if you have any questions.
Sincerely,
WHKS & CO.
Casey V. Faber, P.E.
Project Manager
cc (w/ enclosures):
Sara Kappos, City of Waukee
Scott Campbell, City of Waukee
Travis Augustyn, Progressive Structures, LLC
Melissa Schilling, Progressive Structures, LLC
3737 Woodland Avenue, Suite 111
West Des Moines, IA 50266
Phone: 515.226.8859
Email: desmoines@whks.com
Website: www.whks.com
CHANGE ORDER
CHANGE ORDER NO.: 1 PROJECT NO.: STORM 24-01
PROJECT NAME: NW Sunrise Drive Culvert
LOCATION: City of Waukee
CONTRACTOR: Progressive Structures, LLC
The following change(s) adjust the contract bid quantities to the final constructed quantities at the
contract unit price for the above designated project:
1. Description of change(s) to be made:
a) Reduce quantity of Item 11, Class E Revetment by 2.9 tons (from 336.3 to 333.4)
b) Reduce quantity of Item 16, 12-in Diameter Perimeter and Slope Sediment Control
Device by 160.0 linear feet (from 340.0 to 180.0)
2. Settlement for the cost of the above change is to be made as follows:
a) Reduce the cost of Item 11 by $217.50 (from $25,222.5 to $25,005.00)
b) Reduce the cost of Item 11 by $640.00 (from $1,360.00 to $720.00)
3. Summary of Costs:
Original Contract Price $ 363,898.48
Net decrease of this Change Order $ 857.50
Total of Previous Change Order(s) $ 0.00
Total decrease of all Change Orders to Date $ 857.50
Total Revised Contract Price to Date $ 363,040.98
Agreed to by:
Owner’s Authorized Rep. Title Date
Agreed to by:
Contractor’s Authorized Rep. Title Date
Recommended by:
Engineer Title Date
Project Manager 9-6-2023
Managing Member 09/06/2023