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HomeMy WebLinkAbout2023-09-18 Resolution 2023-409_Non-Profit Organization Contribution Policy, AmendedTHE CITY OF WAUKEE, IOWA RESOLUTION 2023-409 AMENDING A POLICY FOR THE CITY OF WAUKEE RELATED TO CONTRIBUTIONS MADE TO NON-PROFIT ORGANIZATIONS/CITY PARTNERS IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, on September 12, 2011, the Waukee City Council approved a policy and process related to monetary contributions made to non-profit organizations (Resolution #11-175); AND, WHEREAS, on October 16, 2017, and November 2, 2020, the Waukee City Council approved amendments to the policy and process (Resolutions #17-486, #2020-415); AND, WHEREAS, City staff recommend additional amendments to more accurately reflect the current policy and process. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this 18`h day of September, 2023, that it hereby approves an amended policy for the City of Waukee related to contributions made to non-profit organizations/City partners, attached hereto as Exhibit A. Courtney Clarke, Mayor Attest:"4vel /I//�� V•� Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce X R. Charles Bottenberg X Chris Crone X Larry R. Lyon X Ben Sinclair X EXHIBIT A Contributions to Non -Profit Organizations/City Partners For the purpose of this type of funding request, "public purpose" is defined as an activity that will benefit and is open to the general public, benefits the community, relates to the function of government, and does not have the benefit of private interest as its primary objective. Activities that promote the following objectives for the benefit of all City residents may be considered as serving a public purpose: • Public health • Safety • General welfare To be considered for funding from the City of Waukee, an organization or entity shall meet the following criteria: a. General Qualifications (two or more of the following) i. A non-profit organization (proof of non-profit status required) ii. A Waukee -based organization iii. An organization wherein clients served are Waukee residents b. Services Provided (one or more of the following) i. Food and nutrition ii. Health services iii. Clothing iv. Housing and home repair/rehabilitation V. Education vi. Civic education vii. Elderly services viii. Arts and culture ix. History with a local focus X. Recreation xi. Tourism xii. Economic development Process 1. In September, City staff shall present to the Mayor and City Council a list of those non-profit organizations that received funding from the City in the last two adopted annual budgets. 2. In November, City staff shall make public a Funding Request Form to be completed and submitted to the City Administrator by any and all non-profit organizations that meet the criteria set forth above and wish to request funding in the upcoming fiscal year. Organizations that received funding in the current fiscal year shall be notified directly that the form is available for completion and submittal. 3. In January, City staff shall present recommendations on funding requests to the City Council at the work session(s). The Mayor and City Council shall review and give input on the recommendations. City staff shall incorporate the final recommendations into the proposed annual budget. 4. Following approval of the annual budget by the City Council, the City Administrator shall notify all applicants as to whether or not their request was approved for funding and if so, at what amount. 5. In accordance with the State of Iowa, the City and any organization receiving funding shall enter into an agreement either under Chapter 28E of the Code of Iowa or another form of agreement as approved by the City Attorney. General Information 1. All applications received by the City may be considered a public record subject to public disclosure under Chapter 22 of the Iowa Code. 2. Funding requests may be approved, rejected or not acted upon. 3. Funding requests that are approved may or may not be at the funding level requested.