HomeMy WebLinkAbout2023-11-06 I01G_07 NW Douglas Pkwy Culvert and Pond_Pmt Est 10-FinalAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 6, 2023
AGENDA ITEM:Consideration of approval of Payment Estimate No. 10 (Final) to Elder
Corporation for the NW Douglas Parkway Culvert and Pond
Improvements Project, in the amount of $5,693.96.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Elder Corporation requested Payment Estimate No.
10 (Final) for the work completed on the NW Douglas Parkway Culvert Improvements Project, in
the amount of $5,693.96. Veenstra & Kimm, Inc. has reviewed the payment estimate and
recommends payment.
The partial payment is for the pay period June 9, 2023 to October 24, 2023. This pay estimate is
for rolled erosion control products, filter socks, and ornamental metal railings.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $5,693.96
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Payment Estimate No. 10 (Final)
ATTACHMENTS: I. Letter of Recommendation
II.Payment Estimate No. 10 (Final)
PREPARED BY:Beth Richardson
REVIEWED BY:Sara Kappos SKK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1G7
October 31, 2023
Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
NW DOUGLAS PARKWAY CULVERT AND POND IMPROVEMENTS
CHANGE ORDER NO. 4 AND PAY ESTIMATE NO. 10 (FINAL)
CERTIFICATE OF COMPLETION
Enclosed are three copies of Change Order No. 4 for the above-mentioned project under the
contract between the City of Waukee and Elder Corporation. Change Order No. 4 is to adjust the
plan quantities to the as-constructed quantities. Change Order No. 4 decreases the contract
price by a total of $13,604.01. Veenstra & Kimm, Inc. recommends approval of Change Order
No. 4.
Also enclosed are three copies of Partial Payment Estimate No. 10 (Final) for the period between
June 9, 2023 and October 24, 2023 for the above-mentioned project. Partial Pay Estimate No.
10 (Final) provides that 31 days after the acceptance of the project, the retainage in the amount
of $137,644.80 will be paid to Elder Corporation provided it has submitted the necessary
documentation.
Also enclosed are two copies of the Certificate of Completion. This certificate should be
executed after the City Council has approved acceptance of the project. Please sign both
certificates and return one signed copy to our office.
Please sign Change Order No. 4 and Partial Payment Estimate No. 10 (Final) in the spaces
provided. Return one signed copy of each to our office and one signed copy of each to Elder
Corporation. The remaining copy is for the City of Waukee’s records.
Rudy Koester
October 31, 2023
Page 2
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
292292
Enclosures
cc: Becky Schuett, City of Waukee (via e-mail)
Sara Kappos, City of Waukee (via e-mail)
Beth Richardson, City of Waukee (via e-mail)
Tracy Lovetinsky, City of Waukee (via e-mail)
Elder Corporation (via e-mail)
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1 Mobilization LS 1.00 1.00 1.00 $179,341.71 $179,341.71
2 Traffic Control LS 1.00 1.00 1.00 $1,950.00 $1,950.00
3 Testing LS 1.00 1.00 1.00 $12,875.00 $12,875.00
4 Construction Staking LS 1.00 1.00 1.00 $12,000.00 $12,000.00
5 Construction Entrance EA 2.00 2.00 1.00 $3,900.00 $3,900.00
6 Clearing and Grubbing LS 1.00 1.00 1.00 $13,500.00 $13,500.00
7 Topsoil, Strip, Salvage and Respread CY 21,000.00 21,000.00 21,000.00 $5.00 $105,000.00
8 Special Backfill TONS 550.00 550.00 774.08 $60.75 $47,025.36
9 Compacting Backfill Adjacent to Bridges, Culverts or Structures CY 285.00 285.00 285.00 $16.00 $4,560.00
10 Flooded Backfill CY 295.00 295.00 295.00 $84.00 $24,780.00
11 Compaction with Moisture Control (Structures)CY 8,850.00 8,850.00 8,850.00 $2.50 $22,125.00
12 Excavation, Class 20 CY 8,400.00 8,400.00 8,400.00 $11.00 $92,400.00
13 Pond Dredging CY 16,879.00 16,879.00 16,879.00 $9.25 $156,130.75
14 Trail Grading CY 5,723.00 5,723.00 5,723.00 $3.00 $17,169.00
15 Forebay Grading CY 7,683.00 7,683.00 7,683.00 $6.75 $51,860.25
16 Roadway Grading CY 1,335.00 1,335.00 1,335.00 $3.00 $4,005.00
17 Dam Grading CY 3,039.00 3,039.00 3,039.00 $4.25 $12,915.75
18 Dam Drainage System LF 200.00 200.00 200.00 $60.50 $12,100.00
19 Dam Outlet for Pond LS 1.00 1.00 1.00 $146,900.00 $146,900.00
20 15" RCP Storm Sewer LF 180.00 180.00 180.00 $87.00 $15,660.00
21 18" RCP Storm Sewer LF 69.00 69.00 69.00 $90.50 $6,244.50
22 72" RCP Storm Sewer LF 145.00 145.00 145.00 $570.00 $82,650.00
23 15" Headwall and Flapgate EA 1.00 1.00 1.00 $12,900.00 $12,900.00
24 18" Headwall and Flapgate EA 1.00 1.00 1.00 $13,900.00 $13,900.00
25 18" Culvert Flared End Section EA 1.00 1.00 1.00 $2,800.00 $2,800.00
26 72" Culvert Flared End Section EA 1.00 1.00 1.00 $28,000.00 $28,000.00
27 SW-512 Intake EA 1.00 1.00 1.00 $2,600.00 $2,600.00
28 Structural Concrete (RCB Culvert)CY 932.60 932.60 932.60 $618.00 $576,346.80
29 Reinforcing Steel LB 131,036.00 131,036.00 131,036.00 $2.16 $283,037.76
30 Rip-Rap, Class E Revetment TONS 662.00 662.00 662.13 $63.50 $42,045.26
31 Gabion Baskets CY 120.00 120.00 120.00 $380.00 $45,600.00
32 Rolled Erosion Control Products, Type 3 SY 3,000.00 3,000.00 732.00 $1.70 $1,244.40
33 Filter Socks, 8"LF 4,000.00 4,000.00 9,490.00 $2.32 $22,016.80
34 Curtain Wall LF 200.00 200.00 200.00 $41.20 $8,240.00
35 Stormwater Pollution Prevention Plan (SWPPP) Preparation LS 1.00 1.00 1.00 $1,550.00 $1,550.00
36 Stormwater Pollution Prevention Plan (SWPPP) Management LS 1.00 1.00 1.00 $3,400.00 $3,400.00
37 Hydro-Seeding, Fertilize and Mulch, Type 1 AC 6.50 6.50 5.35 $4,789.50 $25,623.83
38 Hydro-Seeding, Fertilize and Mulch, Type 2 AC 15.00 15.00 9.58 $3,811.00 $36,509.38
39 City Borrow, Douglas Pkwy Site CY 17,000.00 17,000.00 16,886.00 $4.50 $75,987.00
40 Prairie Rose Plat 2 Borrow CY 22,000.00 22,000.00 19,092.00 $3.25 $62,049.00
41 Native Seed Preparation AC 7.50 7.50 7.50 $309.00 $2,317.50
42 Native Seeding AC 7.50 7.50 7.50 $1,854.00 $13,905.00
43 Ornamental Metal Railing on Culvert LF 178.50 178.50 184.00 $216.30 $39,799.20
44 Ornamental Metal Gate, 14' Wide LS 1.00 1.00 1.00 $1,905.50 $1,905.50
45 Ornamental Metal Railing on Footing LF 201.00 201.00 213.00 $227.63 $48,485.19
BID ITEMS
PROJECT TITLE: NW Douglas Parkway Culvert and Pond Improvements
Contractor: Elder Corportation
Original Contract Amount:
Pay Period: June 9, 2023 to October 24, 2023
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 10 (FINAL)
$2,514,850.00
Date: October 31, 2023
292292 Page 1 of 3
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
BID ITEMS
46 Temporary Stream Diversion EA 1.00 1.00 1.00 $65,600.00 $65,600.00
47 Underpass Lighting LS 1.00 1.00 1.00 $18,421.55 $18,421.55
48 Anti-Graffiti Coating SY 750.00 750.00 750.00 $23.69 $17,767.50
49 Form Liner Mockup LS 1.00 1.00 1.00 $4,635.00 $4,635.00
50 Form Liner SY 105.00 105.00 105.00 $185.40 $19,467.00
$2,501,245.99
CO1 Debris Removal Northside of Dam (per Load)EA 0.00 64.00 64.00 $1,075.00 $68,800.00
$68,800.00
CO2 Pond Drain Pipe and Gate Valve LS 0.00 1.00 1.00 $38,000.00 $38,000.00
$38,000.00
CO3 Additional Pond Dredging CY 0.00 14,485.00 14,485.00 $10.00 $144,850.00
$144,850.00
$2,752,895.99Total Value Completed - Bid Items
Original Contract Value Completed
Change Order No. 1 Value Completed
Change Order No. 2 Value Completed
Change Order No. 3 Value Completed
292292 Page 2 of 3
Total Completed
$2,501,245.99
Total Completed
$68,800.00
$38,000.00
$144,850.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$251,650.00
Total Completed
$2,752,895.99
Total Completed
$0.00
$2,752,895.99
$137,644.80
$2,615,251.19
$2,609,557.23
$5,693.96
$5,693.96 is recommended for approval for payment in accordance with the terms of the Contract.
$2,514,850.00
$2,752,895.99
$5,693.96
$2,615,251.19
$137,644.80
100.0%
Elder Corporation
Signature Signature Signature
Name Jordan Kappos Name Name
Title Project Engineer Title Title
Date Date Date
$0.00
SUMMARY
Bid Item Subtotal $2,514,850.00
Original Contract
1
Description/Notes
Debris Removal Northside of Dam (per Load)
Pond Drain Pipe and Gate Valve
Additional Pond Dredging
Balancing
2
3
6
7 $0.00
Total Approved
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved:
CONTRACT SUMMARY
February 8, 2023 to June 8, 2023 $142,696.91
FINAL RETAINAGE (to be paid 31 days after final acceptance)
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
$0.00
Amount Due This Request
September 1, 2022 to September 30, 2022
October 1, 2022 to October 31, 2022
$145,891.27
$413,697.68
$200,105.95
$209,828.16
$289,968.07
Recommended By:
November 1, 2022 to February 7, 2023
Contractor:
Note: The amount
6
7
4
5
8
2
3
$490,372.76
$609,901.65
December 20, 2021 to April 30, 2022
Period
$107,094.78
Total Completed Plus Materials Stored
Total Change Orders
APPROVED CHANGE ORDERS
$0.00
$38,000.00
$144,850.00
-$13,604.01
$0.00
4
5
Change Order No.
1
Total Approved
$68,800.00
July 1, 2022 to July 27, 2022
July 28, 2022 to August 31, 2022
May 1, 2022 to May 31, 2022
June 1, 2022 to June 30, 2022
9
10
Partial Payment No.
APPROVED PARTIAL PAYMENTS
Revised Contract Price
$238,045.99
8 $0.00
$0.00
Total Approved
$2,752,895.99
Total Materials Stored
Retainage (5%)
Total Earned Less Retainage
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