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Home My WebLink About2023-11-06 I01G_13 NW Sunrise Dr Culvert_Release RetainageAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: November 6, 2023 AGENDA ITEM:Consideration of approval of Release of Retainage to Progressive Structures, LLC for the NW Sunrise Drive Culvert Project in the amount of $18,152.05 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Progressive Structures, LLC has completed the project and is requesting release of retainage. WHKS & Co. recommends release of the retainage. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$18,152.05 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Release of Retainage to Progressive Structures, LLC for the NW Sunrise Drive Culvert Project, in the amount of $18,152.05. ATTACHMENTS: I. Letter of Recommendation PREPARED BY:Beth Richardson REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1G13 3737 Woodland Avenue, Suite 111 West Des Moines, IA 50266 Phone: 515.226.8859 Email: desmoines@whks.com Website: www.whks.com September 7, 2023 Mr. Rudy Koester, P.E. Public Works Director / City Engineer City of Waukee 805 University Avenue Waukee, IA 50263 RE: City of Waukee NW Sunrise Drive Culvert (STORM 24-01) Change Order No. 1 / Pay Estimate No. 4 - Final / Project Acceptance Dear Mr. Koester: We have coordinated with the Contractor and City staff performing field observation and find the above referenced project to be in substantial completion. As such you will find the following enclosures: • Change Order No. 1 • Pay Estimate No. 4 • Project Acceptance Certification Change Order No. 1 is a balancing change order for the above referenced project showing adjustments to the contract bid quantities and dollars to reflect final constructed amounts. The original contract amount was $363,898.48 and the final construction cost was $363,040.98. The $857.50 decrease is due to the adjustment of contract quantities, there were no other change orders. Pay Estimate No. 4 is Final and includes Change Order No. 1. We have coordinated with the Contractor and City staff performing field observation regarding the actual work completed to date and recommend the City make payment in the amount of $684.00 to: Progressive Structures, LLC 315 Commercial Ave. PO Box 170 Luxemburg, IA 52056 5% retainage in the amount of $36.00 (for this pay application, $18,152.05 total) should be held by the City until 30 days after project acceptance (as City Staff have communicated that all punch list items have already been satisfactorily completed). Additionally, we have coordinated with the Contractor and City staff performing field observation and find the project to be in substantial compliance with the Plans, Specifications, and Change Orders governing construction of this project as of September 5, 2023. As such, we recommend the City accept the project which will initiate the start of the four-year maintenance bond as specified in the contract documents. 30 days after project acceptance, we recommend the City release the 5% held retainage in the amount of $18,152.05 to: Mr. Koester September 7, 2023 Page 2 of 2 Progressive Structures, LLC 315 Commercial Ave. PO Box 170 Luxemburg, IA 52056 The Project Acceptance Certification should be executed following City Council action to accept the project. Please contact us if you have any questions. Sincerely, WHKS & CO. Casey V. Faber, P.E. Project Manager cc (w/ enclosures): Sara Kappos, City of Waukee Scott Campbell, City of Waukee Travis Augustyn, Progressive Structures, LLC Melissa Schilling, Progressive Structures, LLC 3737 Woodland Avenue, Suite 111 West Des Moines, IA 50266 Phone: 515.226.8859 Email: desmoines@whks.com Website: www.whks.com CHANGE ORDER CHANGE ORDER NO.: 1 PROJECT NO.: STORM 24-01 PROJECT NAME: NW Sunrise Drive Culvert LOCATION: City of Waukee CONTRACTOR: Progressive Structures, LLC The following change(s) adjust the contract bid quantities to the final constructed quantities at the contract unit price for the above designated project: 1. Description of change(s) to be made: a) Reduce quantity of Item 11, Class E Revetment by 2.9 tons (from 336.3 to 333.4) b) Reduce quantity of Item 16, 12-in Diameter Perimeter and Slope Sediment Control Device by 160.0 linear feet (from 340.0 to 180.0) 2. Settlement for the cost of the above change is to be made as follows: a) Reduce the cost of Item 11 by $217.50 (from $25,222.5 to $25,005.00) b) Reduce the cost of Item 11 by $640.00 (from $1,360.00 to $720.00) 3. Summary of Costs: Original Contract Price $ 363,898.48 Net decrease of this Change Order $ 857.50 Total of Previous Change Order(s) $ 0.00 Total decrease of all Change Orders to Date $ 857.50 Total Revised Contract Price to Date $ 363,040.98 Agreed to by: Owner’s Authorized Rep. Title Date Agreed to by: Contractor’s Authorized Rep. Title Date Recommended by: Engineer Title Date Project Manager 9-6-2023 Managing Member 09/06/2023 3737 Woodland, Suite 111 West Des Moines, IA 50266 363,898.48$ Project:Precast Reinforced Box Culvert Replacment Total Contract Plus Change Orders:363,040.98$ Project No.:STORM 24-01 Date:9/5/2023 Location:NW Sunrise Drive Culvert Estimate No.:4 - Final Contractor:Progressive Structures, LLC % Complete:100.0% 1 EMBANKMENT-IN-PLACE CY $16.00 515.0 $8,240.00 515.0 0.0 515.00 100%8,240.00$ 2 EXCAVATION, CLASS 10, CHANNEL CY $4.25 378.0 $1,606.50 378.0 0.0 378.00 100%1,606.50$ 3 FLOODED BACKFILL CY $50.00 133.0 $6,650.00 133.0 0.0 133.00 100%6,650.00$ 4 EXCAVATION, CLASS 20 CY $9.00 570.0 $5,130.00 570.0 0.0 570.00 100%5,130.00$ 5 GRANULAR MATERIAL FOR BLANKET CY $74.50 127.0 $9,461.50 127.0 0.0 127.00 100%9,461.50$ 6 ORNAMENTAL METAL RAILING LF $200.00 93.2 $18,640.00 93.2 0.0 93.20 100%18,640.00$ 7 PRECAST CONCRETE BOX CULVERT, 12 FT. X 5 FT.LF $1,150.00 162.0 $186,300.00 162.0 0.0 162.00 100%186,300.00$ 8 PRECAST CONCRETE BOX CULVERT STRAIGHT END SECTION, 12 FT. X 5 FT.EACH $19,250.00 4 $77,000.00 4.0 0.0 4.00 100%77,000.00$ 9 TEMPORARY STREAM DIVERSION EACH $1,650.00 1 $1,650.00 1.0 0.0 1.00 100%1,650.00$ 10 ENGINEERING FABRIC SY $4.75 390.1 $1,852.98 390.1 0.0 390.10 100%1,852.98$ 11 REVETMENT, CLASS E TON $75.00 336.3 $25,222.50 333.4 0.0 333.40 99%25,005.00$ 12 MOBILIZATION LS $17,000.00 1.00 $17,000.00 1.0 0.0 1.00 100%17,000.00$ 13 CONSTRUCTION SURVEY LS $3,000.00 1.00 $3,000.00 1.0 0.0 1.00 100%3,000.00$ 14 SAFETY CLOSURE EACH $500.00 1 $500.00 1.0 0.0 1.00 100%500.00$ 15 STABILIZED CONSTRUCTION ENTRANCE, EC-303 LF $9.50 30.0 $285.00 30.0 0.0 30.00 100%285.00$ 16 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE, 12 IN. DIA.LF $4.00 340.0 $1,360.00 0.0 180.0 180.00 53%720.00$ 363,040.98$ PARTIAL PAYMENT ESTIMATE FOR CONSTRUCTION WORK COMPLETED Contract Bid Price: Line No.Description Unit Unit Price Contract Quantity Contract Cost Quantity Completed Previous Estimate Quantity Completed This Estimate Total Quantity Completed to Date Percent Complete Total Dollars To Date 1 of 2 3737 Woodland, Suite 111 West Des Moines, IA 50266 363,898.48$ Project:Precast Reinforced Box Culvert Replacment Total Contract Plus Change Orders:363,040.98$ Project No.:STORM 24-01 Date:9/5/2023 Location:NW Sunrise Drive Culvert Estimate No.:4 - Final Contractor:Progressive Structures, LLC % Complete:100.0% PARTIAL PAYMENT ESTIMATE FOR CONSTRUCTION WORK COMPLETED Contract Bid Price: Line No.Description Unit Unit Price Contract Quantity Contract Cost Quantity Completed Previous Estimate Quantity Completed This Estimate Total Quantity Completed to Date Percent Complete Total Dollars To Date Change Order Items CO #Amount 1 (857.50)$ (857.50)$ DIV. 1 Total Contract Bid Dollars 363,898.48$ Contract Complete Dollars 363,040.98$ Change Order Dollars (857.50)$ Less Retainage 18,152.05$ Less Previous Estimates 344,204.93$ Net Payment This Estimate 684.00$ Recommended by:________________________________________________________________ Date Agreed to by:________________________________________________________________ Date Approved by:________________________________________________________________ Date Description/Notes Adjustment of contract quantities to actual final constructed quantities 2 of 2 9-6-2023 09/06/2023 PROJECT ACCEPTANCE CERTIFICATION RE: City of Waukee NW Sunrise Drive Culvert (STORM 24-01) WHKS & Co. hereby certifies that we have coordinated with the Contractor and City staff performing field observation of the construction work completed on the above referenced project by Progressive Structures, LLC. We find the project to be in substantial compliance with the Plans, Specifications, and Change Orders governing the project as of September 5, 2023. The final amount of the Contract is Three Hundred Sixty-three Thousand Forty and 98/100 Dollars ($363,040.98). WHKS & CO. ACCEPTED BY: CITY OF WAUKEE By ______________________________ By ______________________________ Title _____________________________ Title _____________________________ Date _____________________________ Date _____________________________ WHKS JOB NO.: 9551.00 Project Manager 9-7-2023