HomeMy WebLinkAbout2023-11-20 I01C_01_a 4th of July Celebration_Iowa Sound LC AgreementAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 20, 2023
AGENDA ITEM:Consideration of approval of resolution approving agreement with Iowa
Sound, LC [Independence Day Celebration 2024]
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: The Parks & Recreation Department is working with
Iowa Sound, LC to provide a stage, lights and sounds for the 2024
Independence Day Celebration Bands. The agreement amount is
$6,530.00 and is budgeted for in the FY24 budget for the celebration.
Staff recommend approval of the agreement.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $6,530.00
COMMISSION/BOARD/COMMITTEE COMMENT: Park Board has reviewed and
approved the agreement.
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Agreement.
ATTACHMENTS: I. Iowa Sound, LC Estimate
PREPARED BY:Josh VandeKamp, Assistant Parks & Recreation Director
REVIEWED BY: Matt Jermier, Parks & Recreation Director
I1C1a
THE CITY OF WAUKEE, IOWA
RESOLUTION 2023-
APPROVING AGREEMENT WITH IOWA SOUND, LC
[INDEPENDENCE DAY CELEBRATION 2024]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized
Municipal Organization; AND,
WHEREAS, the City of Waukee annually hosts a 4th of July celebration with activities and
amusements for all ages; AND,
WHEREAS, the City of Waukee Park Board wishes to enter into a contract with Iowa Sound,
LC, to provide stage, light and sound services for the 2024 Independence Day Celebration;
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that the
Agreement between the City of Waukee, Iowa, and Iowa Sound, LC, is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved this the 20th day of
November, 2023.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
Anna Bergman Pierce
R. Charles Bottenberg
Chris Crone
Larry R. Lyon
Ben Sinclair
In ord e r to se cu re service s a n d /o r e q u ip ment fo r yo u r e ve n t d a te (s), a n in itia l p a yme n t o f 2 0 % is d u e a t th e time o f
co n tra ct sig n in g . Qu o te is va lid for 3 we e ks fro m d a te o f re ceip t u n le ss o th e rwise sp e cifie d .
Pa g e 1 o f 2
Iowa Sound LC
3605 SW Edgew ood Lane
Ankeny, IA 50023 U S
515-991-8141
Es t imat e
ADDRESS
Matt Jermier
City of Waukee - Park s & Rec
805 Univ ers ity Ave
Waukee, IA 50263
SHIP TO
Matt Jermier
Centennial Park
Waukee, IA 50263
ESTIMATE 774
DATE 10/12/2023
EXPIRATIO N
DATE
11/13/2023
DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT
07/04/2024 24' Stage Apex 2420 or Stageline SL100 Mobile
Stage (24'x20')
Includes: Front skirt, stairs,
Guardrail package, & drum riser
(1) One certified stage technician for
delivery, set up and strike
1 3,000.00 3,000.00
07/04/2024 Banner Kit Includes: Banner hardware, zip ties,
assembly + dismantle labor
1 0.00 0.00
07/04/2024 Sound System 1 (4) Dual 18" subwoofers
(4) Meyer MSL3 speakers
(4) Monitor mixes
(1) Full band microphone & stand
package
(1) M32C/DL32
(1) 50 amp Single Phase Audio
Distro/Feeder Cable
1 1,050.00 1,050.00
07/04/2024 Lighting System 1 (9) LED Par 64 lights flown from stage
for basic white wash
Small controller
1 180.00 180.00
07/04/2024 Technician (10-12 hours)(1) Audio Technician 1 500.00 500.00
07/04/2024 Technician Holiday Rate (1) Audio Tech
(1) Stage Tech
2 400.00 800.00
07/04/2024 Stagehand Labor (2) Stagehands to assist with setup
and teardown (4hr min each + holiday
rate)
2 400.00 800.00
07/04/2024 Delivery Charge Stage + gear transport 1 200.00 200.00
Ev ent D at e: 7/4/23
Ev ent Loc at ion: C entennial Park , W auk ee
Load-I n: T BD
Load-Out: ~10pm
Client to Prov ide:
SUBTOTAL 6,530.00
TAX 0.00
In ord e r to se cu re service s a n d /o r e q u ip ment fo r yo u r e ve n t d a te (s), a n in itia l p a yme n t o f 2 0 % is d u e a t th e time o f
co n tra ct sig n in g . Qu o te is va lid for 3 we e ks fro m d a te o f re ceip t u n le ss o th e rwise sp e cifie d .
Pa g e 2 o f 2
- (2) m eals f or (1) c rew m embers or a $25 buy out/pers on/meal
- C ooler of w ater f rom load-in through load-out
- Ac c ess t o running w at er and res troom f rom load-in through load-out
TOTAL $6,530.00
Acc epted By
Acc epted Date