HomeMy WebLinkAbout2023-11-20 I01D_01 Stratford Crossing Park_Change Order 3AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: November 20, 2023
AGENDA ITEM:Consideration of approval of Change Order No. 3 to Elder Corporation for the
Stratford Crossing Park Project increasing the contract in the amount of
$3,668.50.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Change Order No. 3 to Elder Corporation increases the
contract amount by $3,668.50. Change Order No. 3 is for the relocation of
trees out of City right-of-way to maintain consistency with existing
neighborhood street character. The construction plans designated right-of-
way trees and once they were installed City staff requested them to be moved
into the park. Representatives from Genus Landscape Architects and City
Staff have reviewed the quantities and find them to be accurate.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Approve Payment
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Letter of Recommendation
II. Change Order No. 3
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1D1
gēnus [ landscape architects ]
520 42ND STREET
SUITE 400
DES MOINES, IA 50312
T 515 284 1010
WWW.GENUS-LA.COM
November 15, 2023
Matt Jermier
Parks and Recreation Director
City of Waukee
805 University Avenue
Waukee, IA 50263
Re: Stratford Crossing Park
Change Order #3
Genus Project No. 22024
Dear Mr. Jermier:
Please find Change Order #3 attached in the amount of $3,668.50 for
the above-referenced project. This cost add is for relocation of trees
out of City right-of-way to maintain consistency with existing
neighborhood street character.
Genus recommends that the City of Waukee approve Change Order
#3 for Elder Corporation. Don’t hesitate to reach out if you have
questions or need additional information.
Sincerely,
Brett Douglas, ASLA, PLA
Principal
CC: Nick Yeast, Elder Corporation
Daniel Laughridge, City of Waukee
7:32 am
Wednesday, November 1, 2023
Stratford Crossing Park - Relocate Trees
Waukee, IA
City of Waukee
Project:
Location:
Owner:
Plans Dated:
Phone 515-266-3111 Fax 515-265-4565
5088 E. University Ave. Des Moines, Iowa 50327
23-1101NY
CO #03Change Order:
Project Notes
DESCRIPTION AMOUNTUNIT PRICEUNITQUANTITYITEM
$3,668.50LS 1.005000 $3,668.50Relocate 6 Trees @ ROW
GRAND TOTAL $3,668.50
NOTES: 1. EXCLUSIONS:
A.We exclude in our scope of work: bonds, permits and AGC dues, liquidated damages, Pollution Liability
Insurance Coverage, cost of inspection, layout staking/surveying, compaction tests, soil testing, utility cut-offs,
saw cuts, damage to utilities or conduits embedded in concrete, dewatering, abandoning or removal of intakes or
manholes, temporary access roads, sheeting or shoring, handling of contaminated soils, unacceptable soil
removal or replacement, frost excavation, frost removal, work when temps are 10 degrees or below, over excavation
or recompaction, soil stabilization, foundation or footing excavation, backfill of foundation walls, removal of
foundation spoil, excavation or backfill of retaining walls, handling of other contractor's soil, import or export of soil,
import or export of granular materials, import of topsoil or black dirt, well abandonment, under cutting fill areas, fine
grading, hand excavation, grading for sidewalks, repair to any work damaged by others, traffic control, hand
tamping, silt fences, erosion control, mowing, seeding or sodding, connection fees, pavement removal or
replacement for utilities unless stated above, boxout paving around intakes or steel plates to cover intakes and
adjustment of fixtures, System Development Fee, As-Built Drawing .
2. SPECIAL CONSIDERATIONS:
A.All service lines stop 5' away from building. Utility items tied to Earthwork items. All utilities backfilled with
trench spoils - Compaction to be with existing soil to 95% Standard Proctor. This Proposal may be withdrawn by
us if not accepted within 14 days. Payment to be made in monthly draws. Nothing shall obligate Elder Corporation
outside the scope listed herein.
B. We are not responsible for locating or notifying private utilities .
C. Contractor shall accept pad or parking grades prior to work done by other trades. Grading tolerances to be
within plus or minus two tenths of a foot.
3.The Agreement may be withdrawn by Elder Corporation without notice at any time prior to receipt by Elder
Corporation at its home office of a fully executed copy of same .
4.The laws of the State of Iowa shall apply to all claims and disputes arising out of or related to this Agreement
and/or the Project.
ACCEPTANCE OF PROPOSAL
We have carefully read and reviewed and hereby accept the foregoing Proposal for Construction Agreement from
Elder Corporation.
By: _________________________________________________ Date: _____________________
Title: ____________________________
This Agreement is not binding on Elder Corporation unless and until signed by an officer of Elder Corporation in the
space indicated below and delivered to the Owner.
By:__________________________________________________ Date:______________________
Title:_____________________________
Nick Yeast 11/01/2023
Project Manager/Estimator