HomeMy WebLinkAbout2023-12-18 I01D_13 Public Safety Building_Correct Scriveners Error in Contract Bid AmountAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: December 18, 2023
AGENDA ITEM:Consideration of approval of a resolution correcting scrivener’s error and
amending Resolution No. 2023-507 to correct the amount of the award of
construction contract to Elite Fire Sprinkler Systems, Inc. for Bid
Package #11 – Fire Protection [Waukee Public Safety Building Project]
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: On December 4, 2023, the Waukee City Council
awarded contracts for various bid packages for the construction of the
Waukee Public Safety Building. The bid tabulation incorrectly reported
the low bid from Elite Fire Sprinkler Systems, Inc., for Bid Package #11
as $354,700.00; the bid submitted by that contractor was actually in the
amount of $364,700.00. The error in the bid tabulation does not impact
the award, as Elite Fire Sprinkler Systems, Inc., remains the low bidder.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
PREPARED BY: Becky Schuett
REVIEWED BY:
I1D13
RESOLUTION 2023-
RESOLUTION CORRECTING SCRIVENER’S ERROR AND
AMENDING RESOLUTION NO. 2023-507 TO CORRECT THE
AMOUNT OF THE AWARD OF CONSTRUCTION CONTRACT TO
ELITE FIRE SPRINKLER SYSTEMS, INC. FOR BID PACKAGE #11
– FIRE PROTECTION
WHEREAS, on December 4, 2023, the City Council adopted Resolution No. 2023-507 making
award of construction contracts for the Waukee Public Safety Building;
WHEREAS, in said resolution, the City Council approved making award of construction contract
to Elite Fire Sprinkler Systems Inc. for Bid Package #11 – Fire Protection in the amount of $354,700.00;
WHEREAS, the amount of the bid submitted by Elite Fire Sprinkler Systems, Inc. and the amount
the construction contract should have been awarded was $364,700.00, which constitutes a scrivener’s
error that should be corrected.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WAUKEE, STATE OF IOWA:
Section 1.That the award of construction contract with regard to Bid Package #11 – Fire
Protection in Resolution No. 2023-507 is hereby corrected and amended as follows:
Contractor:Elite Fire Sprinkler Systems, Inc.,of Hiawatha, IA
Amount of bid:$364,700.00
Portion of project:Bid Package #11 –Fire Protection
Section 2. That those provisions of Resolution No. 2023-507 identified herein are hereby
repealed and replaced to the extent inconsistent with this Resolution.
Section 4. That all other provisions of Resolution No. 2023-507 adopted by this Council on
December 4, 2023, are hereby approved and all actions taken by the Mayor and City Clerk are hereby
ratified and confirmed.
PASSED AND APPROVED this 18th day of December, 2023.
Mayor
ATTEST:
City Clerk