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Home My WebLink About2023-12-18 I01E_11 NW Douglas Pkwy Culvert and Pond_Release RetainageAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: December 18, 2023 AGENDA ITEM:Consideration of approval of Release of Retainage to Elder Corporation for the NW Douglas Parkway Culvert and Pond Improvements Project in the amount of $137,644.80 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Elder Corporation has completed the project and is requesting release of retainage. Lien waivers for the project have been received. Veenstra & Kimm, Inc. recommends release of the retainage. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$137,644.80 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Release of Retainage to Elder Corporation for the NW Douglas Parkway Culvert and Pond Improvements Project, in the amount of $137,644.80. ATTACHMENTS: I. Letter of Recommendation PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1E11 October 31, 2023 Rudy Koester Public Works Director City of Waukee 805 University Avenue Waukee, Iowa 50263 WAUKEE, IOWA NW DOUGLAS PARKWAY CULVERT AND POND IMPROVEMENTS CHANGE ORDER NO. 4 AND PAY ESTIMATE NO. 10 (FINAL) CERTIFICATE OF COMPLETION Enclosed are three copies of Change Order No. 4 for the above-mentioned project under the contract between the City of Waukee and Elder Corporation. Change Order No. 4 is to adjust the plan quantities to the as-constructed quantities. Change Order No. 4 decreases the contract price by a total of $13,604.01. Veenstra & Kimm, Inc. recommends approval of Change Order No. 4. Also enclosed are three copies of Partial Payment Estimate No. 10 (Final) for the period between June 9, 2023 and October 24, 2023 for the above-mentioned project. Partial Pay Estimate No. 10 (Final) provides that 31 days after the acceptance of the project, the retainage in the amount of $137,644.80 will be paid to Elder Corporation provided it has submitted the necessary documentation. Also enclosed are two copies of the Certificate of Completion. This certificate should be executed after the City Council has approved acceptance of the project. Please sign both certificates and return one signed copy to our office. Please sign Change Order No. 4 and Partial Payment Estimate No. 10 (Final) in the spaces provided. Return one signed copy of each to our office and one signed copy of each to Elder Corporation. The remaining copy is for the City of Waukee’s records. Rudy Koester October 31, 2023 Page 2 If you have any questions or comments, please contact us at 515-225-8000. VEENSTRA & KIMM, INC. Jordan Kappos JDK 292292 Enclosures cc: Becky Schuett, City of Waukee (via e-mail) Sara Kappos, City of Waukee (via e-mail) Beth Richardson, City of Waukee (via e-mail) Tracy Lovetinsky, City of Waukee (via e-mail) Elder Corporation (via e-mail) QUANTITY VALUE ESTIMATED AUTHORIZED COMPLETED COMPLETED ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE 1 Mobilization LS 1.00 1.00 1.00 $179,341.71 $179,341.71 2 Traffic Control LS 1.00 1.00 1.00 $1,950.00 $1,950.00 3 Testing LS 1.00 1.00 1.00 $12,875.00 $12,875.00 4 Construction Staking LS 1.00 1.00 1.00 $12,000.00 $12,000.00 5 Construction Entrance EA 2.00 2.00 1.00 $3,900.00 $3,900.00 6 Clearing and Grubbing LS 1.00 1.00 1.00 $13,500.00 $13,500.00 7 Topsoil, Strip, Salvage and Respread CY 21,000.00 21,000.00 21,000.00 $5.00 $105,000.00 8 Special Backfill TONS 550.00 550.00 774.08 $60.75 $47,025.36 9 Compacting Backfill Adjacent to Bridges, Culverts or Structures CY 285.00 285.00 285.00 $16.00 $4,560.00 10 Flooded Backfill CY 295.00 295.00 295.00 $84.00 $24,780.00 11 Compaction with Moisture Control (Structures)CY 8,850.00 8,850.00 8,850.00 $2.50 $22,125.00 12 Excavation, Class 20 CY 8,400.00 8,400.00 8,400.00 $11.00 $92,400.00 13 Pond Dredging CY 16,879.00 16,879.00 16,879.00 $9.25 $156,130.75 14 Trail Grading CY 5,723.00 5,723.00 5,723.00 $3.00 $17,169.00 15 Forebay Grading CY 7,683.00 7,683.00 7,683.00 $6.75 $51,860.25 16 Roadway Grading CY 1,335.00 1,335.00 1,335.00 $3.00 $4,005.00 17 Dam Grading CY 3,039.00 3,039.00 3,039.00 $4.25 $12,915.75 18 Dam Drainage System LF 200.00 200.00 200.00 $60.50 $12,100.00 19 Dam Outlet for Pond LS 1.00 1.00 1.00 $146,900.00 $146,900.00 20 15" RCP Storm Sewer LF 180.00 180.00 180.00 $87.00 $15,660.00 21 18" RCP Storm Sewer LF 69.00 69.00 69.00 $90.50 $6,244.50 22 72" RCP Storm Sewer LF 145.00 145.00 145.00 $570.00 $82,650.00 23 15" Headwall and Flapgate EA 1.00 1.00 1.00 $12,900.00 $12,900.00 24 18" Headwall and Flapgate EA 1.00 1.00 1.00 $13,900.00 $13,900.00 25 18" Culvert Flared End Section EA 1.00 1.00 1.00 $2,800.00 $2,800.00 26 72" Culvert Flared End Section EA 1.00 1.00 1.00 $28,000.00 $28,000.00 27 SW-512 Intake EA 1.00 1.00 1.00 $2,600.00 $2,600.00 28 Structural Concrete (RCB Culvert)CY 932.60 932.60 932.60 $618.00 $576,346.80 29 Reinforcing Steel LB 131,036.00 131,036.00 131,036.00 $2.16 $283,037.76 30 Rip-Rap, Class E Revetment TONS 662.00 662.00 662.13 $63.50 $42,045.26 31 Gabion Baskets CY 120.00 120.00 120.00 $380.00 $45,600.00 32 Rolled Erosion Control Products, Type 3 SY 3,000.00 3,000.00 732.00 $1.70 $1,244.40 33 Filter Socks, 8"LF 4,000.00 4,000.00 9,490.00 $2.32 $22,016.80 34 Curtain Wall LF 200.00 200.00 200.00 $41.20 $8,240.00 35 Stormwater Pollution Prevention Plan (SWPPP) Preparation LS 1.00 1.00 1.00 $1,550.00 $1,550.00 36 Stormwater Pollution Prevention Plan (SWPPP) Management LS 1.00 1.00 1.00 $3,400.00 $3,400.00 37 Hydro-Seeding, Fertilize and Mulch, Type 1 AC 6.50 6.50 5.35 $4,789.50 $25,623.83 38 Hydro-Seeding, Fertilize and Mulch, Type 2 AC 15.00 15.00 9.58 $3,811.00 $36,509.38 39 City Borrow, Douglas Pkwy Site CY 17,000.00 17,000.00 16,886.00 $4.50 $75,987.00 40 Prairie Rose Plat 2 Borrow CY 22,000.00 22,000.00 19,092.00 $3.25 $62,049.00 41 Native Seed Preparation AC 7.50 7.50 7.50 $309.00 $2,317.50 42 Native Seeding AC 7.50 7.50 7.50 $1,854.00 $13,905.00 43 Ornamental Metal Railing on Culvert LF 178.50 178.50 184.00 $216.30 $39,799.20 44 Ornamental Metal Gate, 14' Wide LS 1.00 1.00 1.00 $1,905.50 $1,905.50 45 Ornamental Metal Railing on Footing LF 201.00 201.00 213.00 $227.63 $48,485.19 BID ITEMS PROJECT TITLE: NW Douglas Parkway Culvert and Pond Improvements Contractor: Elder Corportation Original Contract Amount: Pay Period: June 9, 2023 to October 24, 2023 ESTIMATE OF CONSTRUCTION COMPLETED PARTIAL PAYMENT NO. 10 (FINAL) $2,514,850.00 Date: October 31, 2023 292292 Page 1 of 3 QUANTITY VALUE ESTIMATED AUTHORIZED COMPLETED COMPLETED ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE BID ITEMS 46 Temporary Stream Diversion EA 1.00 1.00 1.00 $65,600.00 $65,600.00 47 Underpass Lighting LS 1.00 1.00 1.00 $18,421.55 $18,421.55 48 Anti-Graffiti Coating SY 750.00 750.00 750.00 $23.69 $17,767.50 49 Form Liner Mockup LS 1.00 1.00 1.00 $4,635.00 $4,635.00 50 Form Liner SY 105.00 105.00 105.00 $185.40 $19,467.00 $2,501,245.99 CO1 Debris Removal Northside of Dam (per Load)EA 0.00 64.00 64.00 $1,075.00 $68,800.00 $68,800.00 CO2 Pond Drain Pipe and Gate Valve LS 0.00 1.00 1.00 $38,000.00 $38,000.00 $38,000.00 CO3 Additional Pond Dredging CY 0.00 14,485.00 14,485.00 $10.00 $144,850.00 $144,850.00 $2,752,895.99Total Value Completed - Bid Items Original Contract Value Completed Change Order No. 1 Value Completed Change Order No. 2 Value Completed Change Order No. 3 Value Completed 292292 Page 2 of 3 Total Completed $2,501,245.99 Total Completed $68,800.00 $38,000.00 $144,850.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $251,650.00 Total Completed $2,752,895.99 Total Completed $0.00 $2,752,895.99 $137,644.80 $2,615,251.19 $2,609,557.23 $5,693.96 $5,693.96 is recommended for approval for payment in accordance with the terms of the Contract. $2,514,850.00 $2,752,895.99 $5,693.96 $2,615,251.19 $137,644.80 100.0% Elder Corporation Signature Signature Signature Name Jordan Kappos Name Name Title Project Engineer Title Title Date Date Date $0.00 SUMMARY Bid Item Subtotal $2,514,850.00 Original Contract 1 Description/Notes Debris Removal Northside of Dam (per Load) Pond Drain Pipe and Gate Valve Additional Pond Dredging Balancing 2 3 6 7 $0.00 Total Approved Veenstra & Kimm, Inc. 9 10 Total Previously Approved City of Waukee Approved: CONTRACT SUMMARY February 8, 2023 to June 8, 2023 $142,696.91 FINAL RETAINAGE (to be paid 31 days after final acceptance) ORIGINAL CONTRACT AMOUNT TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT PERCENT COMPLETE TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS THIS PARTIAL PAYMENT $0.00 Amount Due This Request September 1, 2022 to September 30, 2022 October 1, 2022 to October 31, 2022 $145,891.27 $413,697.68 $200,105.95 $209,828.16 $289,968.07 Recommended By: November 1, 2022 to February 7, 2023 Contractor: Note: The amount 6 7 4 5 8 2 3 $490,372.76 $609,901.65 December 20, 2021 to April 30, 2022 Period $107,094.78 Total Completed Plus Materials Stored Total Change Orders APPROVED CHANGE ORDERS $0.00 $38,000.00 $144,850.00 -$13,604.01 $0.00 4 5 Change Order No. 1 Total Approved $68,800.00 July 1, 2022 to July 27, 2022 July 28, 2022 to August 31, 2022 May 1, 2022 to May 31, 2022 June 1, 2022 to June 30, 2022 9 10 Partial Payment No. APPROVED PARTIAL PAYMENTS Revised Contract Price $238,045.99 8 $0.00 $0.00 Total Approved $2,752,895.99 Total Materials Stored Retainage (5%) Total Earned Less Retainage 292292 Page 3 of 3