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Home My WebLink About2024-01-02 I01F_02 Serenity Dr Replacement_Set PHAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: January 2, 2024 AGENDA ITEM:Consideration of approval of a resolution ordering construction of the Serenity Drive Replacement Project and fixing a date for hearing thereon and taking of bids therefor FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The project entails reconstructing Serenity Drive from Melody Circle to Harrington Way including all labor, materials and equipment necessary for removal and replacement of approximately 1,306 SY of 8” PCC pavement, 174 SY of 6” PCC driveway, and 17 SY of 6” PCC sidewalk, surface restoration, and miscellaneous associated work, including cleanup. This project has a total project budget of $234,000. This project is necessary to repair pavement damaged as the result of a water main break that occurred in February 2023. This work is not programmed in the current or draft CIPs and will be financed through the RUTF. City legal staff are working on financial reimbursement from the utility contractor or their insurance company to cover 100% of this expense. The project schedule entails taking bids on January 30, 2024 and reporting of bids at the regular scheduled City Council meeting on February 5, 2024. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution ATTACHMENTS: I. Notice of Public Hearing II. Resolution PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1F2 RESOLUTION 2024- RESOLUTION ORDERING CONSTRUCTION OF THE SERENITY DRIVE REPLACEMENT, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR WHEREAS, it is deemed advisable and necessary to construct certain public improvements described in general as the Serenity Drive Replacement; and WHEREAS, the City has caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the City Clerk for public inspection, for the construction of the public improvements; and WHEREAS, the plans, specifications and form of contract are deemed suitable for the making of the public improvements; and WHEREAS, final grades have been established by ordinance, consistent with the plans for all street improvements included in the proposed construction; and WHEREAS, before the plans, specifications, form of contract and estimate of cost may be adopted, and a contract for the construction of the public improvements is entered into, it is necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That it is hereby determined that it is necessary and advisable to construct certain public improvements described in general as the Serenity Drive Replacement, in the manner set forth in the plans and specifications and form of contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements being more generally described as follows: Construct Serenity Drive Replacement including all labor, materials and equipment necessary for removal and replacement of approximately 1306 SY of 8” PCC pavement, 174 SY of 6” PCC driveway, and 17 SY of 6” PCC sidewalk, surface restoration, and miscellaneous associated work, including cleanup. Section 2.That the amount of the bid security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders approved as a part of the specifications. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a notice to bidders once in a relevant contractor plan room service with statewide circulation and a relevant construction lead generating service with statewide circulation and on an internet site sponsored by either the City or a statewide association that represents the City. Posting shall be not less than thirteen clear days nor more than forty-five days prior to January 30, 2024, which is hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such date. The City Council hereby delegates to the City Administrator or his designee the duty of receiving, opening and tabulating bids for construction of the Project. Bids shall be received and opened as provided in the public notice and the results of the bids shall be considered at the meeting of this Council on February 5, 2024, at 5:30 P.M. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish notice of hearing once in a legal newspaper, printed wholly in the English language, published at least once weekly and having general circulation in this City. Publication shall be not less than four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and estimate of costs for the project, the hearing to be at 5:30 P.M. on February 5, 2024. PASSED AND APPROVED this 2nd day of January, 2024. Mayor ATTEST: City Clerk NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING ON PLANS AND SPECIFICATIONS, PROPOSED FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE SERENITY DRIVE REPLACEMENT FOR THE CITY OF WAUKEE, IOWA. The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans, Specifications, Form of Contract and Estimate of Cost for the construction of the above referenced public improvements at 5:30 P.M. on February 5, 2024. At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements. The work to be done is as follows: SERENITY DRIVE REPLACEMENT Construct Serenity Drive Replacement including all labor, materials and equipment necessary for removal and replacement of approximately 1306 SY of 8” PCC pavement, 174 SY of 6” PCC driveway, and 17 SY of 6” PCC sidewalk, surface restoration, and miscellaneous associated work, including cleanup. The Serenity Drive Replacement is located on Serenity Drive between Melody Circle and Harrington Way. Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have questions or electronic accessibility issues. This notice is given by order of the Council of the City of Waukee, Iowa. CITY OF WAUKEE, IOWA Courtney Clarke, Mayor ATTEST: Rebecca D. Schuett, City Clerk