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HomeMy WebLinkAbout2024-02-20 I01D_01 Employee Heart Health Screening AgreementAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: February 20, 2024 AGENDA ITEM:Consideration of approval of a resolution approving a professional services agreement with The Iowa Clinic, P.C. [Employee heart health testing] FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Professional services agreement with The Iowa Clinic, P.C. to conduct optional annual heart health testing for full-time employees. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: The City Administrator and Human Resources Director recommend the approval of the agreement. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Professional services agreement – The Iowa Clinic, P.C. PREPARED BY:Michelle Lindsay REVIEWED BY: I1D1 THE CITY OF WAUKEE, IOWA RESOLUTION 2024- APPROVING AGREEMENT WITH THE IOWA CLINIC, P.C. [EMPLOYEE HEART HEALTH TESTING] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City wishes to enter into an agreement with The Iowa Clinic, P.C. to conduct optional annual employee heart health testing; AND, WHEREAS, the City reviewed proposals from another provider and has selected The Iowa Clinic, P.C. to conduct the testing; AND, WHEREAS, legal counsel and the HR Director have reviewed and are accepting of the professional services agreement between The Iowa Clinic, P.C. and the City of Waukee. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee, Iowa on this 20th day of February 2024, that it hereby approves the professional services agreement with The Iowa Clinic, P.C. to conduct optional annual employee heart health testing. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair 1 SERVICES AGREEMENT This Services Agreement is entered into by and between City of Waukee (“Company”), and The Iowa Clinic, P.C. (“Clinic”), effective this 20th day of February, 2024. WHEREAS, the parties agree to the following: ARTICLE 1 CLINIC’S OBLIGATIONS 1.1 Clinic Services. Clinic shall provide eligible health care personnel (the “providers”) to provide heart health testing, as set forth in Exhibit A, to eligible members of Company presenting at designated location (the “Services”). 1.2 Qualifications of Providers. The provider(s) shall: (a) comply with the applicable bylaws, rules, policies, and procedures of Clinic, and provide all Services contemplated in this Agreement without regard to race, color, national origin, sex, age or handicapped condition. (b) provide all Services under this Agreement in a competent and professional manner and in accordance with applicable canons of professional ethics; and (c) timely keep and maintain appropriate medical records relating to all Services rendered under this Agreement. 1.3 Location and Schedule. Provider(s) shall provide the Services at The Iowa Clinic – South Waukee Campus, 1025 Southeast Tallgrass Lane, Waukee, IA 50263, or other location mutually agreed in writing between the parties, and at dates and times as mutually agreed in writing between the parties. ARTICLE 2 PAYMENT FOR SERVICES 2.1 Rate. The cost of the services is included in Exhibit A. On an annual basis, or other schedule as mutually determined by the Parties, Clinic will review the scope of Services and payment rates for such services, as set forth on Exhibit A, and will communicate any changes to Company in writing, with such changes to go into effect the latter of (i) thirty (30) days from the date on the notice or (ii) some other date as indicated on the notice. 2.2 Payment Terms. All payments and balances are due within thirty (30) days of Clinic’s invoice for any given date of service. Past due balances accrue at 1.5% per month or 18% per annum. 2 ARTICLE 3 TERMS AND TERMINIATION 3.1 Term. This Agreement will remain in effect until terminated by mutual agreement of the parties. This Agreement may be terminated by either party upon 30 days’ advance written notice to the other party. ARTICLE 4 ADDITIONAL PROVISIONS 4.1 Relationship. Company and Clinic acknowledge that Clinic and its providers are operating under this Agreement as independent contractors and not as employees or agents of Company. Nothing contained in this Agreement shall be construed to create an employer/employee relationship, joint venture, partnership, or similar relationship between the parties. 4.2 Information Security. Company and Clinic agree to maintain appropriate administrative, technical and physical safeguards to ensure the privacy and security of any personally identifiable information about eligible Company members that Clinic creates and/or discloses to Company and to comply with all applicable law, including the Health Information Privacy and Accountability Act (HIPAA), regarding the same. 4.3 Confidentiality. The parties agree that the terms and conditions of this Agreement shall remain confidential. Further, Company, nor its directors, officers, employees, or agents, shall disclose to others either during the term or subsequent to termination, any information, data, forms, reports, systems, or other materials containing proprietary or otherwise confidential business or operational information specific to Clinic without the prior written consent of Clinic, except as may be required by a judicial, administrative or regulatory authority. Clinic acknowledges that Company is subject to Iowa Code Chapter 21 and 22, Iowa Open Meeting and Open Records laws, and that Company will be required to disclose terms and conditions of this Agreement, including to obtain approval for the Company to enter into the Agreement. 4.4 Limitation of Liability. In no event, however, shall either party be liable to the other party for any indirect, incidental, consequential, special, punitive or exemplary damages, incurred by either party or any other person in any way related to this Agreement, whether an action in contract, breach of warranty or tort, even if the other party or person has been advised or could have reasonably foreseen the possibility of such damages. 4.5 Notices. All notices under this Agreement shall be deemed given when hand delivered, or mailed by regular United States mail, postage prepaid, to the following addresses: If to Company: If to Clinic: 3 4.6 Force Majeure. Clinic’s obligations under this Agreement are subject to force majeure events, and performance is contingent on strikes, accidents, acts of God, weather conditions, inability to secure labor and/or products, fire, earthquake, pandemic, and rules and regulations imposed by any governmental agency, or other delays or failure of performance beyond the reasonable control of Clinic. 4.7 Waiver. The failure by Clinic or Surgery Center to exercise any right provided for hereunder shall not be deemed a waiver of any right hereunder. The waiver by either party of any breach of any term, covenant, warranty, or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained in this Agreement. 4.8 Severability. In the event any part or parts of this Agreement are held to be unenforceable or become invalid due to a change in applicable law, the remainder of this Agreement shall still be in effect. 4.9 Assignment. This Agreement may not be assigned or transferred except as the non-assigning party may consent in writing. 4.10 Entire Agreement. This Agreement constitutes the entire agreement of the parties. There are no representations or warranties other than those set forth herein. This Agreement may be amended only in a writing signed by each of the parties. IN WITNESS THEREOF, the parties have executed this Agreement, effective as of the date and year set forth above. . THE IOWA CLINIC, P.C. CITY OF WAUKEE By: By: Its: Its: 4 EXHIBIT A EMPLOYER HEALTH TESTING & PRICING DESCRIPTION CPT CODE CHARGE AMOUNT* Calcium Scoring 71045 75.00$ Vascular Screening: Carotid (Neck), Abdominal Aortic (Belly), Peripheral (Legs) SVP 95.00$ ADMIN FEE CPT CODE CHARGE Coordination/Scheduling Fee NA 25.00$ City of Waukee Heart Health Testing *Pricing effective 1.1.24 5 EXHIBIT B ACCOUNT INFORMATION The Iowa Clinic will bill Company for the services listed on Exhibit A. Please indicate below how the Company would like to pay for Employer Health program. X Direct Invoice to Company for Employer Health services in Exhibit A. Billing for any services (add-on services) beyond the scope of the Company-financed physical will be on a fee-for-service basis and are subject to current charges in effect at the time services are rendered. If appropriate, these services will be filed with the participant’s insurance company and the applicable copayments and coinsurance may apply. If the services are not covered by the participant’s insurance, payment for such services will be the responsibility of the participant. Please indicate below to whom bills for the Company financed services should be directed. Under corporate policy, The Iowa Clinic expects payment “IN FULL” from the Company upon receipt of statement. These services have been discounted for direct payment for the Company and, therefore, cannot be submitted to insurance. Company Name:City of Waukee Company Address:230 W Hickman Rd City, State, Zip:Waukee, IA 50263 HR Contact Name:Michelle Lindsay Contact Title: Human Resources Director Contact Address: 236 W Hickman Rd, Waukee IA 50263 Contact Telephone: 515-978-7908 Contact Fax: 515-978-4363 Contact E-Mail: MLIndsay@Waukee.org Accounting Contact Name:Rachel Bruns Contact Title: Accounting Manager Contact Address: 230 W Hickman Rd, Waukee IA 50263 Contact Telephone: 515-978-7918 Contact Fax: 515-978-4363 Contact E-Mail: RBruns@Waukee.org NOTE: Under the Iowa Clinic’s Privacy Policy release of a patient’s medical records will not occur without written consent of the patient in the form of a medical records release document.