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Home My WebLink About2024-03-18 G05 Hickman Rd and 161st St-SE Legacy Pointe Blvd Phase 2_PHAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: March 18, 2024 AGENDA ITEM:Public Hearing on proposed plans, specifications, form of contract and estimate of cost [Hickman Road (US Highway 6) & 161st Street/SE Legacy Pointe Boulevard Intersection Improvements Project] FORMAT:Public Hearing SYNOPSIS INCLUDING PRO & CON:This project includes all materials, equipment, transportation and labor necessary to widen Legacy Pointe Blvd to create a boulevard section including PCC pavement, PCC sidewalk and pedestrian ramps, and traffic signal modifications at the intersection. Project items include subgrade preparation and treatment, PCC roadway paving and sidewalk/trail ramp paving, pavement markings, traffic signalization, traffic control and construction of median. The cost estimate for the project is $863,700.00. The allocation of the Total Project Cost Between Clive and Waukee shall be 53% for Clive ($457,761.00) and 47% for Waukee ($405,939.00). Final costs will be determined at the conclusion of the project and Clive will invoice Waukee for Waukee’s portion based on actual costs incurred. This project is part of the approved FY 2024-28 CIP with a total project budget of $650,000. This budget includes both Phases 1 and 2. Per prior approved agreements, Waukee will be invoiced by Clive for final construction and design costs at the completion of the project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Hold Public Hearing. ATTACHMENTS: I. Notice of Public Hearing PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: G5 U:\WPFiles\PUBLIC NOTICES\2024\2024 Hickman Rd and 161st St-SE Legacy Pointe Blvd Intersection Phase 2_Notice to Bidders, Notice of Public Hearing.doc NTB-1 Notice to Bidders NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING CITY OF CLIVE AND CITY OF WAUKEE HICKMAN ROAD (US 6) & 161ST STREET/SE LEGACY POINTE BLVD INTERSECTION IMPROVEMENTS – PHASE 2 Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on March 7th, 2024 in the office of the City Clerk, Clive City Hall, 1900 NW 114th Street, Clive, Iowa 50325-7077 Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on March 7th, 2024, in the Council Chambers of the Clive City Hall, 1900 NW 114th Street, Clive, Iowa, for consideration by the Clive City Council at its meeting at 6:00 p.m. on March 14th, 2024 in the Council Chambers of Clive City Hall, 1900 NW 114th Street, Clive, Iowa. Bids will be presented for consideration by the Waukee City Council at its meeting at 5:30 p.m. on March 18th, 2024 in the Council Chambers of the Waukee City Hall, at 230 Hickman Road, Waukee, Iowa. The City of Clive and City of Waukee reserve the right to reject any and all bids. The City of Clive in accordance with Title VI of the Civil Rights Act of 1964, Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for award. Time for Commencement and Completion of Work. Work on the improvements shall commence on or before the late start date of May 15, 2024. Work shall be substantially completed on or before August 15, 2024, including all pavement/sidewalk/median work and all underground signal (pole foundations, conduits, and handholes) work. Signals shall be activated on or before December 31, 2024. Liquidated damages for noncompliance with said completion provisions will be assessed at the rate of One Thousand Dollars ($1,000.00) for each calendar day thereafter that the work remains incomplete. Bid Security. Each bidder shall accompany its bid with bid security as defined in Section 26.8 of the Iowa Code and as outlined in the Instruction to Bidders in an amount equal to Ten (10) percent of the total bid amount. Contract Documents. Copies of the contract documents are available from the Public Works Department, may be examined at the Public Works Facility, 2123 NW 111th Street, Clive, Iowa or received electronically by emailing Jim Hagelie (jhagelie@cityofclive.com). Copies shall be available at no cost. Project documents will be on file for inspection at the following offices after issuance date: U:\WPFiles\PUBLIC NOTICES\2024\2024 Hickman Rd and 161st St-SE Legacy Pointe Blvd Intersection Phase 2_Notice to Bidders, Notice of Public Hearing.doc NTB-2 Notice to Bidders Construction Update Plan Room Network Dodge Data & Analytics Des Moines Office 3315 Central Avenue 221 Park Street Hot Springs, AR 71913 Des Moines, IA 50303 1-800-328-4542 Ext. 3628 (515) 288-8904 or 1-800-362-2578 To become an official plan holder and receive any addendums, email Jim Hagelie (jhagelie@cityofclive.com) to receive continued communications regarding this project. Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement. A public hearing will be held by the Clive City Council on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvements, as bid by the selected bidder, at its meeting at 6:00 pm on March 14th, 2024, in said Council Chambers of the City Hall, 1900 NW 114th Street, Clive, Iowa. A public hearing will be held by the Waukee City Council on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvements, as bid by the selected bidder, at its meeting at 5:30 pm on March 18th, 2024, in said Council Chambers of the City Hall, 230 Hickman Road, Waukee, Iowa. In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978- 7904. All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have questions or electronic accessibility issues. U:\WPFiles\PUBLIC NOTICES\2024\2024 Hickman Rd and 161st St-SE Legacy Pointe Blvd Intersection Phase 2_Notice to Bidders, Notice of Public Hearing.doc NTB-3 Notice to Bidders Preference of Products and Labor. Preference shall be given to domestic construction materials by the contractor, subcontractors, material, men and suppliers in performance of the contract and, further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Resident Bidder Preference Law. Iowa Code 73A.21 outlines the reciprocal resident bidder and labor force preference statute. The Iowa Department of Labor (DOL) has adopted administrative rules to enforce this law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. Sales Tax. The bidder shall not include sales tax in the bid. The City of Clive will distribute tax exemption certificates and authorization letters to the Contractor and all Subcontractors who are identified. The Contractor and Subcontractors may make copies of the tax exemption certificates and provide a copy to each supplier providing construction materials. These tax exemption certificates and authorization letters are applicable only for this specific project under the Contract. General Nature of Public Improvement. This project includes all materials, equipment, transportation and labor necessary to widen Legacy Pointe Blvd to create a boulevard section including PCC pavement, PCC sidewalk and pedestrian ramps, and traffic signal modifications at the intersection. Project items include subgrade preparation and treatment, PCC roadway paving and sidewalk/trail ramp paving, pavement markings, traffic signalization, traffic control and construction of median. Specific project location along with the kind and approximate quantity of materials to be used shall be as set forth in the Plans and Specifications. This notice is given by authority of the Cities of Clive and Waukee. ____________________________________ Matthew D. Graham, Clive City Clerk ____________________________________ Rebecca D. Schuett, Waukee City Clerk